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Up until QuarkXPress 8 managing guides was a tedious process. But with the new Guide Manager Pro you have tremendous power and flexibility for designing groups of guides, copying and pasting them, mirroring them across spreads, changing their colors, building bleed and safety guides, creating guides from a box outline and importing and exporting sets of guides to use in other projects. Well, this feature and the extension that adds it is named Guide Manager Pro. You access it through the Guides palette under the Window menu.
Now like every other palette in QuarkXPress, you can dock it to this group of palettes if you like, but because its features are best used when it's very wide, I like to keep it floating freely here. Well, let's add a couple of guides, one here and one here. If you already have guides on your page they show up in the palette for editing. As you can see each page has its own set of guides and you can show or hide them here with this disclosure triangle. At the top of the palette we have buttons for adding a new guide, mirroring the guides from one side of a spread to the other, viewing only the Horizontal or Vertical guides and showing only the guides that are on this particular page or spread.
You click the checkbox to turn the feature on or off. If you want to use the palette to add a new guide to your page, you just click the Plus button. There you can enter a location, whether it's Horizontal or Vertical, whether you want it on just this Page or across the whole Spread, what color you would like it to show up as on the page, what View percentage beyond which you want to be able to view it and under which you don't, whether or not to Lock that guide and you can preview your changes before you make them. If you click the Add button, it adds it to the page and you can continue on adding more guides as you like.
When you click OK, that says I'm finished making new guides right now, I want to go back to Guides palette. Your new guides appear in the Guides palette and you can continue working with them. This row of labels up here lists various attributes about any selected guide. It tells you what spread they are on, what page they are on, their location on the page, the color of the guide and you can change that color to any of the colors in the list. The minimum View percentage where it will appear on the page, you can toggle its visibility, you can lock it, you can change it from being a Page Guide to a Spread Guide and you can rotate it from being Vertical to Horizontal.
But the real power of this palette is in this palette menu on the corner up here. Here you can create a new guide like we just did, but you can also cut or copy any selected guides and paste them elsewhere. You can select all the guides, you can mirror this guide onto the other page, you can delete it, you can create a grid of guides and let's see how that works. The gird can either be composed of Horizontal or Vertical guides or both. You tell XPress where you want the guides to start on the page, where you to want to end on the page and how many you want.
You let it know if you want the guides to be only on the Page or across the Spread, only on this current page, on selected pages, or all your pages. The color of the guides, the view scale below which they won't be seen and whether they are locked or not. You can preview your changes before you commit them. That gives you a chance to adjust them if you need to and when you click OK, they are on the page. For now let's get rid of all these guides and delete them. Then we'll look at what else is hiding under this palette menu.
You can create rows and columns, you tell it how many rows and how many columns you want. If you want any gutters between those rows and columns, whether you want them centered within the page boundary or the margins, if you want them on just the one page or across the spread, what pages you want them on, the color, the view scale and you can preview. But let's cancel out of that and see what else we have under this menu. We can create guides from a Box. So, let's put a Box on the page, select Create Guides from Box, tell it which combination of guides we want, Top, Bottom, Left and Right.
Do we want those guides to extend across the Spread or just on the Page, what color, what view scale and we can preview. When we click OK, those guides appear on the page. Another option is to Create Bleed and Safety Guides. What this will do is create guides around the edge of the page so that our output provider and even our designers can extend items beyond the edge of the page so that when the job is printed and trimmed the items extend all the way to the edge of the paper. You put in your gutter amount and if you want a Safety guide you can do the same.
Click OK and now they are on the page as well. The other controls under the palette menu are the usual hiding the guides, showing the guides, turning Snap to Guides on or off, editing the colors of the guides and most helpfully importing and exporting sets of guides. If we export this set of guides, we can then give it to somebody else or use it ourselves to import right back in from this command right here. The Guides palette in QuarkXPress is a dramatic improvement over previous ways of managing guides in XPress.
If you have hesitated using guides very much in previous versions of XPress or just avoided the feature entirely, I encourage you to look into this new Guides palette and see how easy it is to set up complex systems of guides and apply them to other pages, other layouts and other projects.
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