In QuarkXPress 6, Quark introduced the concept of synchronization. You can synchronize text in separate text boxes so that if you change the text in one, it would also change in all the others. QuarkXPress 7 advanced the synchronization feature immensely and it carries over into QuarkXPress 8. Now you can synchronize entire items and groups of items from one layout to another, and even entire layouts from one project to another. As an example, let's look at this Business Card Layout. It's a 12-up Business Card Layout and we have one business card the way we like it.
To synchronize an item, you open the Shared Content palette, you select the item you want to synchronize, click the Plus button, and give it a name. Here you decide what you want to synchronize about the box. You can synchronize the attributes of the box, you can also synchronize the content of the box either with or without the attributes you've assigned to the content. I'll click OK and now it's added to the Shared Content palette. To use it on the page, I can either click -and-drag it and it creates a duplicate text box, or in this case, it might make more sense to grab all these items and just duplicate them on the page.
To do that, I held down the Option key or on Windows the Alt key, and drag them across. Notice the little icons around the edge of this item here. Those indicate that this is a shared content item. So if I change the content, let's say Lynn is now Bob to change updates in both boxes. I can make the changes in any of the synchronized boxes. For example, I could make this font a little bit smaller and it shows up in both, and because I defined this synchronize box to also synchronize the box attributes, I can change the box's color or its size or any other box attribute, and it will change in the other box as well.
The Shared Content palette tells me what's being synchronized in the box. Both up here, and down in the Info area. If I want to break link between the two of those boxes, I can either click on this Unsynchronize button or I can click on the Trashcan, which will not only unsynchronize them but it will remove the item from the Shared Content palette. You can also synchronize pictures picture boxes in the same way. And if you change the content or the attributes of the box, it will change on all the synchronized picture boxes. Now Synchronization isn't limited to just one layout, you can actually synchronize across multiple layouts.
For example, in this ad we have a special offer, and oh, look at that. Those little synchronized icons appear around its edge. That tells me it's synchronized, and when I go to my webpage, that same offer appears there. If I change the offer in either location, let's say from 20 to 30%, when I go back to the other layout, it's changed there as well. Now I'm going to take the synchronization concept one step much further. Here I have a Flash layout, an interactive design that exports to a Flash file.
I actually place that into my webpage layout. So now if I make any changes to this Flash layout here, those changes will appear here on my webpage. This is just the tip of the iceberg in synchronization and collaboration. In the next movies, we'll show how to synchronize multiple items together and even entire layouts.
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