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QuarkXPress has always been the perfect tool for creating and publishing documents. In QuarkXPress 8 Essential Training, Jay Nelson—the publisher of Design Tools Monthly and a QuarkXPress expert—covers all the tools and features in this updated version of the program, from basic page layout to Flash integration and web page creation. Throughout this comprehensive training, Jay shows what's needed to produce professional-quality projects that integrate text, pictures, graphics, and tables. He also offers real-world page layout techniques that designers can apply to their own projects. Exercise files accompany the course.
When a table becomes longer than a page or wider than a page, or your design vision has that table splitting across pages, you need to be able to split that table but ideally still keep them connected, so that any formatting changes you make will apply to both. Take, for example, this table down here. We split it across two pages but it shares header and footer information, which if they were to change in one place, you would want to change in both places. So let's look at how you split a table and how to add repeating headers and footers.
The table that's over here on the pasteboard will be useful to work with. I'm going to zoom-in to it holding down the Ctrl and Shift keys and dragging. Now what I want to do is split this table in half, but keep the top row as a repeating header and the bottom row as a repeating footer. To do that, we split it first. Select it with the Item tool and under the Table menu, choose Table Break. Then you tell it whether you want to break it by Width or by Height. In this case, we want to go by Height. Conveniently, XPress has already populated this field with the height of the table.
So we can do some quick math in our head and say well, we are going to want to keep the header and footer, so we don't want it to be half as tall, we want it to be more than half as tall. So I'm going to put in about 1.8. When I click OK, we now have two tables. This one has the footer on it and this one has the header on it. We need to define those as headers and footers so that they will appear on both tables. Let's start with the header up here. I'll get the Content tool either by clicking here or just typing a T, click just outside the row, select it and choose Table > Repeat As Header and watch what happens in that lower table.
A copy of it appears down there. Now let's do the same thing to the footer. Select the lower table, click just outside of this row right here, Table > Repeat As Footer. Great. And because I was really lucky and did the math ahead of time, I made it so that there were three items in each table and the header and the footer. Now, any changes we make to the header or the footer will appear on both tables. So for example, if I select this header up here and format it using the Table head style, both of them get formatted.
If I click down here and format the footer, Table foot, they both get formatted and it goes beyond that. If I change any of the formatting of the entire table, adding rows, removing columns, whatever, that's going to be reflected in the other split parts of that table. So, let's say I don't like this little mark here, it disappears in both. Let's say I select this row and choose Table > Combine Cells. Now we have a footer that looks closer to what we are after. Now if down the line, you need to make these tables completely separate for some reason, no longer linked so that you can format them completely differently, you can choose Table > Make Separate Tables and they will no longer be linked.
On the other hand, if you want to combine them back into the same table, you can choose Table Break again and this time, just turn off the Height and the Width, say OK and now they are the one table again. Quark's advanced, yet easy to use Table tools along with the advanced formatting capabilities in QuarkXPress really make me want to create tables now where I never did before and I think they might do the same for you.
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