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Adding pages to your QuarkXPress layout is fairly straightforward, and depending on which options you choose, you can even have the new pages linked to the automatic text box from your existing pages. In this movie, I'll show you how to insert new pages into your existing layout, and also how to add a new layout to existing project. There are two ways to insert new pages into your layout. One is to go the Page menu and choose Insert, and then you will be presented with a dialog box that lets you choose how many pages you want to insert, where you want to put them in the document, whether you want to link them to the current text chain, and which master page you would like to paste them on.
And by the way, you can always base new pages on Blank Single or Facing Pages, which means they will have nothing on them except what you put on them later. Now you can always apply a master page to a blank page anytime later as well, but if you know ahead of time which master page you want to use, you can save sometime by choosing it right here. Now notice that this Link to Current Text Chain is grayed out. That's because I didn't select the Automatic Text Box on the page before I went to insert pages. So let's back out and try that again the other way. I'm going to scroll down to the next page here, click on the Automatic Text Box, go to Page > Insert, and now this is available, which means if I click on it now, and add one page either after the current page, which means you can insert it between other pages, or at the end of the layout, which means it will just pop pages at the end of the layout, and they will be linked to the current text chain.
So let's add two, and I have a great suggestion for you, anytime you're working with the face and pages document, always add and remove pages in multiples of 2, otherwise, you are going to be pushing your pages around so that left-facing pages become right-facing pages and things get really confused very quickly because of the way the master pages work. So I'm going to add 2 pages at the end of the layout, Link to Current Chain, and click OK. So now if we look in our Page Layout palette, we can see that there are more pages below. To easily see them, we can simply drag the divider between the Page Layout palette, and the one below it, and now we have more room to see the new pages.
Earlier I mentioned that there were two ways to insert pages into your layout. The second way is using the Page Layout palette and there are a couple of ways to do it. One is to click on a master page, and drag it down on to the layout pages area, and depending on what icon you see, it will do different things. By dragging it to the end, it will add a new page here. By dragging it between two pages, the little icon changes and shows me that it's going to push that right page number 5, over and put this page in its place.
If I drag above one of these, you can see a little down pointing arrow and that indicates that it's going to put a page right before page 4, and as you saw before, if you drag it over on top of a page, and let go over your mouse button it's going to replace the master page for that page with the one that you have got selected right now. If it's the same one, it will update that page with any master page item changes that you have made. Now if you remember what I said a minute ago, about always warning to add multiples of two pages when you're working on Facing Pages documents, this obviously isn't the best way to be adding pages to your document.
I really prefer using the Page menu and going to Insert, because then I clearly say how many I want and where I want them and whether to link them to the current text chain or not. So I'm going to cancel out of this right now, and talk about how you add new layouts to your project. Now you may remember that a project can have multiple layouts. The name of your project is up here, at the top of your project window, and the name of your layout is in the tab at the top of the window here. You can have as many layouts in a project as you like, and they can be either print-based or a web-based, or interactive or flash-based.
They can be any size, any orientation, and have any number of pages. In a way it's like having separate documents all connected together in one project. To make a new layout, you go over to Layout menu and choose New. You could also choose Duplicate, which would duplicate the current layout, and then you can make all the changes you want to it, and have another layout kind of like the first one, but different. But let's go to New, and we'll have some options for what to do with this new layout. You can name it here, you can choose whether it's output intent, is going to be for Print, for the Web, or for Interactive, which is Flash, and then you set its size up, and its margin guides, it's just like creating a new project.
If you enable Automatic Text Box that's going to create a text box on the master page. That's automatically linked and will flow along in the document as you add text to it. We covered automatic text boxes in the previous movie. When we click OK, we have a new layout. It only has one page, and then we can add new pages to it, either through the Insert menu or through the Page Layout palette. Now you may ask yourself, how many pages is it safe to add to a layout, or how many layouts is it safe to have in a project? There is no real hard and fast rule here, but just be aware that if this project gets corrupted in someway, you are going to lose everything that's in it, and have to recreate it.
So I suggest you don't include more pages in your layout, or more layouts in your project, then you're willing to go back and fix, if something just happened to the file. If you find yourself with the project that has too many pages, it's easy to delete those pages, just go to the layout where you want to delete the pages, go to the Page menu and choose Delete. It will ask you which pages you want to delete. Here is the time saver, if you know you have got 24 pages and you want to delete from pages 3 to 24, you can go ahead and type in 24. But if you don't know how many pages you have or you don't want to think about how many, you can also type in end, and it will delete all the pages from whatever page number you put in the first box to the end of the document.
When you click on OK, it will delete those pages without warning. So be careful when you do that because there is no undo for deleting pages. Adding and deleting pages and layouts to a QuarkXPress project is really fairly simple and straightforward. Just make sure before you begin that you know exactly what you want to wind up with, and always, always save the file before you make changes to pages.
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