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Linking items together

From: QuarkXPress 8 Essential Training

Video: Linking items together

When working with text in QuarkXPress, it's pretty common to have the text flow from one text box to another and to do that you link the text boxes together using the Linking tool. So for example in this newsletter project here, in the very first column we have a text box that has more text in it than it'll fit in that box and we want to continue it in other text boxes. There is a text box here we can put it in and if we scroll down to page 2, we want to continue it here in this text box and here in this text box.

Linking items together

When working with text in QuarkXPress, it's pretty common to have the text flow from one text box to another and to do that you link the text boxes together using the Linking tool. So for example in this newsletter project here, in the very first column we have a text box that has more text in it than it'll fit in that box and we want to continue it in other text boxes. There is a text box here we can put it in and if we scroll down to page 2, we want to continue it here in this text box and here in this text box.

One way we know that we have more text in this box than will fit is that well, we created the text and so we know there is a lot more. But another way to know is this visual indicator at the bottom down here. I'm going to zoom in and have a look at it. It's a little box with an X in it that indicates text overflow, which means that there is more text in the box than it can be displayed in it right now. So I'll zoom back out. We want to get the Linking tool and link this text box to the next text box. It's easy enough to do. Select the first text box, go to the Text Content tool and underneath it, if you click-and-hold your mouse button down you will see a couple of other icons.

This is the Unlinking tool and this is the Linking tool. So, let's take the Linking tool, click on our first text box and then click on the one we want to link it to. Now, since we want to link it to the text boxes that are on page 2, we need to navigate down to page 2 in some way and we can do that any number of ways. One way is to simply hold down the Option or Alt key and drag your page over and then as soon as you see the text boxes that you are after, you can simply click on them. Notice that the cursor turns to the Linking tool when I'm over the text box. When I'm not on the text box, it's a standard pointer.

So I'll click on the text box and then click on the next box that I want to link to. I don't need to link it to any other text boxes because it's all full. To tell XPress that you are finished linking boxes, you can just select a different tool, say the Item tool, and continue on with your work. Now, let's say you change your mind and you want to unlink these boxes from each other. All you have to do is select one of the text boxes that's linked, choose the Unlinking tool and click where the text would be flowing out of the box and into the next one. So if I click right here, the Unlinking tool appears and I can click and now I'm back to where I started.

These other boxes are still linked together, so if text flows into them, they'll continue to flow from one box to the next. But this box here is now unlinked from the others. Now, let's say you want to unlink a box in the middle of a text chain. I'll just quickly relink them here. Link, link and continue on, link, link. Now, let's say I want to remove this text box here from the chain. All I have to do is get the Unlinking tool and Shift-click on it. Notice how the text now flows from the front page to this column, skipping that column.

Now, let's say you have a chain of text boxes and you want to take one from the middle and copy it somewhere else. One way to do that is to get the Item tool, select this box for example right here, choose Edit > Copy and then Edit > Paste. Now, we have a duplicate of that text box and everything that's continued on beyond it that's flowing into the other link text boxes, but nothing before it. And that's just something to remember, when you are copying a text box from the middle of a linked chain of text boxes. It takes what's in the text box you are copying and everything after it but nothing before it.

Now, let me give you a tip that will help you if you are ever given a document or you are looking at an older document that you created and you don't remember what's linked to what. All you have to do is get the Linking tool again, click on any text box and you can see the chain as it flows from box to box. And when you are finished doing that, of course click back on the Item tool so that you don't wind up linking a text box to another text box when you didn't intend to. Once you work with the Linking tools for just a little while, you'll get the hang of it and pretty soon it will become second nature.

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This video is part of

Image for QuarkXPress 8 Essential Training
QuarkXPress 8 Essential Training

120 video lessons · 8428 viewers

Jay Nelson
Author

 
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  1. 5m 17s
    1. Welcome
      51s
    2. Using the exercise files
      54s
    3. What is QuarkXPress?
      3m 32s
  2. 39m 1s
    1. Getting started
      2m 26s
    2. Managing files in Quark
      9m 52s
    3. Exploring the QuarkXPress interface
      11m 22s
    4. Restoring, reverting, and undoing
      4m 9s
    5. Navigating your layout
      6m 45s
    6. Adding and moving pages
      4m 27s
  3. 51m 57s
    1. Understanding items and contents
      4m 54s
    2. Making boxes and lines
      6m 32s
    3. Putting text on a path
      8m 48s
    4. Moving and locking items
      1m 44s
    5. Resizing, reshaping, rotating, and flipping items
      2m 33s
    6. Duplicating items
      3m 25s
    7. Deleting items
      1m 49s
    8. Using the Bézier Pen tool
      4m 20s
    9. Converting text to boxes
      2m 4s
    10. Understanding relationships between items
      4m 53s
    11. Merging shapes
      2m 1s
    12. Setting item styles
      5m 13s
    13. Using Item Find/Change
      3m 41s
  4. 30m 55s
    1. Reviewing the Layers palette
      8m 12s
    2. Utilizing guides and rulers
      4m 16s
    3. Understanding Guide Manager Pro
      5m 24s
    4. Using frames, dashes, and stripes
      4m 57s
    5. Setting libraries
      5m 18s
    6. Appending settings
      2m 48s
  5. 39m 57s
    1. Building a new layout
      3m 40s
    2. Creating projects and layouts
      4m 48s
    3. Working with Master Pages
      2m 44s
    4. Creating automatic text boxes
      3m 15s
    5. Working with Master Pages and Layout Pages
      5m 15s
    6. Making pages
      6m 1s
    7. Modifying your pages
      2m 5s
    8. Using automatic page insertion
      2m 44s
    9. Using automatic page numbering and "continued"
      4m 45s
    10. Working with sections and page numbering
      3m 29s
    11. Building with multipage spreads
      1m 11s
  6. 25m 5s
    1. Navigating through a layout
      1m 49s
    2. Selecting text
      4m 41s
    3. Deleting text
      1m 4s
    4. Changing text case
      59s
    5. Importing text
      4m 39s
    6. Exporting text
      2m 52s
    7. Showing invisible characters
      2m 6s
    8. Using the Glyph panel
      4m 27s
    9. Working with ligatures
      2m 28s
  7. 10m 50s
    1. Finding and changing
      6m 3s
    2. Using Spell Check
      4m 47s
  8. 35m 27s
    1. Understanding basic character formatting
      4m 15s
    2. Setting color, shade, and transparency
      2m 36s
    3. Using horizontal and vertical scaling
      3m 55s
    4. Setting kerning and tracking
      7m 38s
    5. Inserting typographic special effects
      7m 53s
    6. Adjusting font preferences and open-type fonts
      5m 32s
    7. Finding a missing font
      3m 38s
  9. 29m 29s
    1. Applying basic paragraph formatting
      3m 10s
    2. Applying leading to paragraphs
      5m 7s
    3. Establishing paragraph rules
      3m 4s
    4. Setting tabs
      6m 14s
    5. Setting hyphenation and justification
      3m 41s
    6. Understanding widow and orphan control
      3m 54s
    7. Working with hanging characters
      4m 19s
  10. 27m 53s
    1. Linking items together
      3m 58s
    2. Learning about style sheets
      1m 52s
    3. Creating style sheets
      3m 57s
    4. Editing style sheets
      4m 24s
    5. Applying styles
      3m 40s
    6. Deleting styles
      2m 7s
    7. Appending styles
      3m 17s
    8. Using grids
      4m 38s
  11. 22m 55s
    1. Building tables
      3m 19s
    2. Importing Excel tables
      3m 13s
    3. Working with tables
      5m 25s
    4. Formatting tables
      2m 50s
    5. Splitting tables with headers and footers
      3m 19s
    6. Adding graphics
      2m 41s
    7. Converting a table to text or a group
      2m 8s
  12. 14m 34s
    1. Building books
      5m 20s
    2. Creating lists
      5m 2s
    3. Building an index
      4m 12s
  13. 23m 18s
    1. Importing pictures
      4m 50s
    2. Working with pictures
      2m 48s
    3. Mastering picture management
      3m 50s
    4. Editing and exporting pictures
      2m 48s
    5. Looking into preview quality and greeking images
      5m 18s
    6. Exporting a page as EPS
      3m 44s
  14. 12m 25s
    1. Working with Photoshop documents
      4m 44s
    2. Understanding the Style menu
      3m 3s
    3. Building picture effects
      4m 38s
  15. 10m 54s
    1. Working with text runaround
      7m 32s
    2. Setting anchored boxes
      3m 22s
  16. 32m 4s
    1. What You See and What You Get
      2m 42s
    2. Describing color
      3m 28s
    3. Specifying color
      7m 13s
    4. Creating color blends
      5m 15s
    5. Setting opacity
      4m 55s
    6. Using color from outside sources
      1m 55s
    7. Understanding color management and proofing
      6m 36s
  17. 15m 8s
    1. Synchronizing items
      3m 11s
    2. Building composition zones
      4m 8s
    3. Working in shared layouts
      2m 25s
    4. Understanding job jackets
      5m 24s
  18. 15m 21s
    1. Collecting for output and exporting
      1m 14s
    2. Adjusting basic printer settings
      3m 39s
    3. Reviewing advanced printer settings
      8m 44s
    4. Establishing print styles
      1m 44s
  19. 16m 10s
    1. Creating and exporting a PDF
      4m 4s
    2. Creating PDF output styles
      1m 44s
    3. Building hyperlinks in interactive PDFs
      4m 23s
    4. Adding bookmarks for interactive PDFs
      5m 59s
  20. 20m 58s
    1. Building a web page
      4m 12s
    2. Inserting hyperlinks in a document
      3m 18s
    3. Creating a form for HTML
      2m 54s
    4. Exporting and importing as HTML
      5m 20s
    5. Building Flash projects
      5m 14s
  21. 6m 15s
    1. Working with XTensions
      3m 2s
    2. Scripting in QuarkXPress 8
      3m 13s
  22. 13s
    1. Goodbye
      13s

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