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QuarkXPress has always been the perfect tool for creating and publishing documents. In QuarkXPress 8 Essential Training, Jay Nelson—the publisher of Design Tools Monthly and a QuarkXPress expert—covers all the tools and features in this updated version of the program, from basic page layout to Flash integration and web page creation. Throughout this comprehensive training, Jay shows what's needed to produce professional-quality projects that integrate text, pictures, graphics, and tables. He also offers real-world page layout techniques that designers can apply to their own projects. Exercise files accompany the course.
Well, it's certainly possible to type all the text you need into the QuarkXPress. More often than not, you will be receiving a text file from somebody and being asked to import it into a QuarkXPress layout. In QuarkXPress 8 you have several ways of getting that text into your layout. One way would be to simply copy the text from the word processing document and paste it into a new text box in QuarkXPress. Up until recently, the only other approach was to create a text box and then import the text using Quark's Import filters. The QuarkXPress 8 has a third way now and that's to drag-and-drop from your text document right onto the QuarkXPress page.
Let's start with that approach. I am going to switch to a text editor and select some texts in here and then drag-and-drop it onto the pasteboard. Quark built a nice little text box for me, formatted the text using the Normal style sheet and then put the text in there. That can be handy in some workflows, but usually you will be importing your text into a text box from an existing word processing document. So I'm going to delete the text from this text box and move it up so that I can see it more easily and now we'll import the text from the word processing document.
Under the File menu, you will find Import and in the Chapter 6 Exercise Files folder, you will find a couple of text files. Let's select the one with .doc at the end, which means it's a Microsoft Word file. But before you click Open, let's have a look at what our options are. First, Convert Quotes. That's handy because Quark will then take any straight up and down quotes that are in the Word file and convert them to curly quotes or typographer's quotes as appropriate throughout the text. Including style sheets means that if someone has applied style sheets to the text in Word, those style sheets will map to the QuarkXPress style sheets and potentially format it the way that you need it right inside QuarkXPress automatically.
So I'll click the Open button now and watch what happens. It pops-up Style Sheet Conflict dialog. Now you will see this most of the time, because the normal style in Microsoft Word, matches the name of the normal style in QuarkXPress. You can use that to your advantage by formatting the normal style in QuarkXPress to be what you want and then the text that comes in from Microsoft Word with the normal style will be formatted the way you've defined it in QuarkXPress. Let's look at that what the options are here for resolving this conflict.
You can rename the style sheet that's coming in. You can use the definition in the new style sheet to override the one that's in the QuarkXPress document. You can use the existing definition in QuarkXPress to override what's coming in from the word processing document or you can click Auto Rename which is just a way of renaming a whole bunch of style sheets as they are brought into the QuarkXPress, if their name conflicts with one that's already in QuarkXPress. What I usually do is click on Repeat For All Conflicts, I'll only to do this once and choose Use Existing.
That way I'm using the existing definitions in QuarkXPress to override any definitions that might be coming in from the word processing document when a style sheet is used in that word processing document. Watch what happens. What we've got here is the Microsoft Word version of this story right here and because it was tagged with the same style sheet name as the ones I have in QuarkXPress, and I told it to use QuarkXPress's definition for the style sheets, it came in looking just like I wanted to in my QuarkXPress document.
Now currently, QuarkXPress supports Microsoft Word 2000 and below. WordPerfect and the RTF file format, which is Rich Text Format, all three of them work pretty well. But if you find yourself having significant trouble with importing a particular Microsoft Word file, try opening it in Word and re-saving in RTF format, then bring it into QuarkXPress. A lot of times that will clean up any glitches that Word had written into the file. The last thing I want to show you is just the tip for if you are going to be importing a lot of these kinds of word processing documents and they are all going to be from the same folder, you can tell QuarkXPress in its Preferences, and that's under the QuarkXPress menu in Macintosh and under the Edit menu on Windows, to look in a specific folder every time you import text.
So here under Default Path, you can choose Use Default Path for Import and then browse to the folder where you are going to have all your text files and from then on, every time you choose Import from the File menu, it will drop you into that folder and you can get the files you need. These are the basics for importing text into QuarkXPress. There are subtle nuances that you will run into when you are using style sheets and particular file formats, but if you stick to Microsoft Word 2000 and earlier formats, WordPerfect or RTF, your text import operations will go very smoothly.
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