In the design and publishing world, it's pretty common to run into a document that you open where you don't have the font loaded or it just not available at the moment. QuarkXPress has some fairly advanced ways of handling those situations, including replacing the missing fonts in your document when you open it, and replacing it later when you are working in the document. Let's look at both of those two options. To do this, we are going to need to open a file that has some missing fonts in it. So choose File > Open and select this project in the Chapter 8 folder, named Petstumes Project_font.
When we click Open, QuarkXPress will give us a warning box. The warning says it uses fonts not installed in your system. Okay, now you have some options here. You can click cancel, which will simply not open the document. You can click Continue, which will open it with the fonts missing, or you can click List Fonts, which will do this. You see a window that shows the two fonts that are missing in the document and if you select one, it gives you an option to replace it.
So let's replace this font with one we know we have. I'm going to type in the first few characters of the font I want to use rather than clicking through this entire list of fonts. Gar gets me to Garamond and I'm looking for Garamond Premier Pro. Now if you happened to have Adobe's Creative Suite 4 installed, you will actually have this font and you can work with it. So I'll let go, say OK and now it tells me it's going to replace Warnock Pro with Garamond Premier Pro. I will save this other one for replacing within the document because let's just say I don't really know where it is or where it's being used.
I'll click OK now and we'll still have one font being used in the document that isn't currently active on our system. I may not know where it is though. So under the Utilities menu, you'll find a Usage option and when you choose it, it lists all the fonts in your document including the ones that are missing and you know it's missing because it has the brackets around it and the funky number in front of it. When I click on one of them, at the bottom you'll see that it's looking for Warnock Pro Semi Bold Italic Caption.
If this More Information area isn't showing on your computer, you may have to click this little disclosure triangle to get it to show. In any case, I can replace it now with any font that's currently active on my system. But first, I want to see where it is. The advantage to using this Usage dialog is that it has a Show button and when I click Show First, it's going to show me right on screen, this text right here that was supposed to have been formatted with Warnock Pro Semi Bold Italic Caption and now I can choose intelligently to Replace it with something else.
Again, I'll type in that Gar to get the Garamond. I'll select Garamond Premier Pro and select the one that looks the most like it. In this case, Garamond Premier Pro Semibold Italic. When I click OK, it tells me it's going to replace this stuff. Are you really sure you want to do it? I said, yes I do. And now I can click Done, because I can see that all of my fonts are active and ready in my project. I will click Done and say I'm happy or I would like to make this bigger or whatever I have to do to make it work. Normally this isn't the best way to be dealing with fonts that are missing in your document, what you really going to want to do is close the document, find those fonts, activate them, and then reopen the document until it doesn't give you that warning anymore.
But on occasion, you will be opening a document that uses a font that you really don't need to use anymore and you would like to replace with a different font. When that happens, feel free to use these two techniques, which will get you out of that bind.
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