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Finding and changing

From: QuarkXPress 8 Essential Training

Video: Finding and changing

When working with text in QuarkXPress, it's pretty common to need to find and change either some text itself or the attributes of the text. For example, it's font or font styling. Well, Quark's Find/Change feature is an industrial strength tool for doing just that. The document you are looking at here now is Design tools Monthly. It's a newsletter that I edit and produce every month. As you can imagine, that uses terms such as QuarkXPress, InDesign and other terms with interesting capitalization. It also includes URLs that I like to format in a particular typeface. To make this newsletter appropriate for use in this video training, I had to change the fonts from Franklin Gothic and Minion to Helvetica and Times Roman.

Finding and changing

When working with text in QuarkXPress, it's pretty common to need to find and change either some text itself or the attributes of the text. For example, it's font or font styling. Well, Quark's Find/Change feature is an industrial strength tool for doing just that. The document you are looking at here now is Design tools Monthly. It's a newsletter that I edit and produce every month. As you can imagine, that uses terms such as QuarkXPress, InDesign and other terms with interesting capitalization. It also includes URLs that I like to format in a particular typeface. To make this newsletter appropriate for use in this video training, I had to change the fonts from Franklin Gothic and Minion to Helvetica and Times Roman.

That changed the look considerably. So let's go in and see if we can change some of the text to look at a little closer to the formatting that we normally use. I am going to zoom into this area here, so we can see it more clearly just by holding down the Ctrl and Shift key and dragging. And then I'll go to Edit > Find/Change. Since you will be using Find/Change quite a bit in your work in QuarkXPress, you may want to remember Command+F or Ctrl+F on Windows to invoke it. In its basic arrangement, the Find/Change box that you find some text and then change it to some other text. It can search throughout an entire layout.

In other words, through all the text boxes, everywhere, on every page or it can search just the context box that you are in right now. It can search for just the text that you have typed in because the text you are searching for may be included in a larger word and not just all on its own. This Whole Word control is very important. When you turn it on, it only looks for the characters that you have typed in when they are all by themselves as a word. If you turn it off, if those characters happen to appear inside another word, it will find them there too. Ignore Case means I don't care about the capitalization of the word at all.

If you turn it off, it means it will only find text in your document that matches what you type in here exactly, including upper and lower case letters. Ignore Attributes means I don't care how the text is formatting, just find them in any format and change them to these other characters. And because the content of text boxes can be locked, this option lets you search through the locked content and also find and change there. Let's say we are looking for QuarkXPress and we want to change it to QuarkXPress(r) with a registered trademark at the end.

Because I don't currently have my text cursor in a text box, the Find Next button is grayed out. But when I enable Layout, I'm telling it, look in all the text boxes. So the Find Next button becomes active. I will click on Find Next and it highlights the very first occurrence of QuarkXPress. I can then choose to change that text to the new text and then find the next one or change it and stop or if I'm really happy with how it looks, Change All and it will change every occurrence throughout my entire layout. Well, I'm going to see what it looks like by clicking Change.

And I say oh, I like that (r) there. That looks just fine. So let's find the next one and I'll go ahead and Change All. Now every instance of that throughout my document is changed and it tells me, oh, there were 29 of them. Of course, as you can see above here, it actually changed the first one again. So I'll need to go back in and fix that. So that's how you find normal text characters. But let's say you are looking for invisible characters. If I go to the View menu and choose Invisibles, you can see that paragraphs end in a paragraph marker, like down here, spaces have their own character and if we had a tab, tabs have their own character.

There are keyboard shortcuts for typing those in to these Find/Change boxes. But the easiest way to do it is probably just to copy them from your document and paste them in. By the way, you can do that with text as well. So here, let's say I want to find every place I have got a Tab character and I'll just copy it Edit > Copy and in here, I'll paste it, Edit > Paste. Great. That's the code that Quark uses for Tab character, \t. If I wanted to remove all the tabs in my document, I could simply clear out this field here, click on Find Next and Change All and it would change all of them throughout the document and you could do the same thing with other invisible characters, such as this paragraph return.

Okay, that's the basic function of the Find/Change dialog. As soon as we change this Ignore Attributes checkbox, a whole new world opens up. In the expanded version of the Find/Change dialog, you can find and change not only characters and text, but also all of their styling and you can do it in any combination. You can change text with particular styling to text with a different styling or you can change text with a particular styling to just a different styling by unchecking the checkbox next to Text.

So for example, let's say I wanted to find every instance of www and change it to a different font. If I did this, then every time QuarkXPress found a www in the text and it doesn't matter how it's formatted, it will change whatever font it was to begin with to this new font. You could also change the size, the color and everything else. So this is an extremely powerful way to bit-by-bit go through and change formatting of text throughout your document from one thing to another and notice that style sheet is an option.

This is a great way, for example, to apply character-based style sheets to text in your document that's been styled manually. So I could find all the text in my document that was styled in a particular font and a particular size and change it to one of my character style sheets. That's a tremendously powerful capability and since QuarkXPress also supports OpenType fonts, there is an entire OpenType area down here. So you can have it find OpenType fonts that use any of these special features and change them to other features or turn them off, or change them to style sheets or any other thing over here.

Here is one thing that's important to remember, the Find/Change feature works inside one layout, but not across all the layouts in a project. Also, if you want to Find/Change on a master page, you need to switch to the master page first.

Show transcript

This video is part of

Image for QuarkXPress 8 Essential Training
QuarkXPress 8 Essential Training

120 video lessons · 8555 viewers

Jay Nelson
Author

 
Expand all | Collapse all
  1. 5m 17s
    1. Welcome
      51s
    2. Using the exercise files
      54s
    3. What is QuarkXPress?
      3m 32s
  2. 39m 1s
    1. Getting started
      2m 26s
    2. Managing files in Quark
      9m 52s
    3. Exploring the QuarkXPress interface
      11m 22s
    4. Restoring, reverting, and undoing
      4m 9s
    5. Navigating your layout
      6m 45s
    6. Adding and moving pages
      4m 27s
  3. 51m 57s
    1. Understanding items and contents
      4m 54s
    2. Making boxes and lines
      6m 32s
    3. Putting text on a path
      8m 48s
    4. Moving and locking items
      1m 44s
    5. Resizing, reshaping, rotating, and flipping items
      2m 33s
    6. Duplicating items
      3m 25s
    7. Deleting items
      1m 49s
    8. Using the Bézier Pen tool
      4m 20s
    9. Converting text to boxes
      2m 4s
    10. Merging shapes
      2m 1s
    11. Understanding relationships between items
      4m 53s
    12. Setting item styles
      5m 13s
    13. Using Item Find/Change
      3m 41s
  4. 30m 55s
    1. Reviewing the Layers palette
      8m 12s
    2. Utilizing guides and rulers
      4m 16s
    3. Understanding Guide Manager Pro
      5m 24s
    4. Using frames, dashes, and stripes
      4m 57s
    5. Setting libraries
      5m 18s
    6. Appending settings
      2m 48s
  5. 39m 57s
    1. Building a new layout
      3m 40s
    2. Creating projects and layouts
      4m 48s
    3. Working with Master Pages
      2m 44s
    4. Creating automatic text boxes
      3m 15s
    5. Working with Master Pages and Layout Pages
      5m 15s
    6. Making pages
      6m 1s
    7. Modifying your pages
      2m 5s
    8. Using automatic page insertion
      2m 44s
    9. Using automatic page numbering and "continued"
      4m 45s
    10. Working with sections and page numbering
      3m 29s
    11. Building with multipage spreads
      1m 11s
  6. 25m 5s
    1. Navigating through a layout
      1m 49s
    2. Selecting text
      4m 41s
    3. Deleting text
      1m 4s
    4. Changing text case
      59s
    5. Importing text
      4m 39s
    6. Exporting text
      2m 52s
    7. Showing invisible characters
      2m 6s
    8. Using the Glyph panel
      4m 27s
    9. Working with ligatures
      2m 28s
  7. 10m 50s
    1. Finding and changing
      6m 3s
    2. Using Spell Check
      4m 47s
  8. 35m 27s
    1. Understanding basic character formatting
      4m 15s
    2. Setting color, shade, and transparency
      2m 36s
    3. Using horizontal and vertical scaling
      3m 55s
    4. Setting kerning and tracking
      7m 38s
    5. Inserting typographic special effects
      7m 53s
    6. Adjusting font preferences and open-type fonts
      5m 32s
    7. Finding a missing font
      3m 38s
  9. 29m 29s
    1. Applying basic paragraph formatting
      3m 10s
    2. Applying leading to paragraphs
      5m 7s
    3. Establishing paragraph rules
      3m 4s
    4. Setting tabs
      6m 14s
    5. Setting hyphenation and justification
      3m 41s
    6. Understanding widow and orphan control
      3m 54s
    7. Working with hanging characters
      4m 19s
  10. 27m 53s
    1. Linking items together
      3m 58s
    2. Learning about style sheets
      1m 52s
    3. Creating style sheets
      3m 57s
    4. Editing style sheets
      4m 24s
    5. Applying styles
      3m 40s
    6. Deleting styles
      2m 7s
    7. Appending styles
      3m 17s
    8. Using grids
      4m 38s
  11. 22m 55s
    1. Building tables
      3m 19s
    2. Importing Excel tables
      3m 13s
    3. Working with tables
      5m 25s
    4. Formatting tables
      2m 50s
    5. Splitting tables with headers and footers
      3m 19s
    6. Adding graphics
      2m 41s
    7. Converting a table to text or a group
      2m 8s
  12. 14m 34s
    1. Building books
      5m 20s
    2. Creating lists
      5m 2s
    3. Building an index
      4m 12s
  13. 23m 18s
    1. Importing pictures
      4m 50s
    2. Working with pictures
      2m 48s
    3. Mastering picture management
      3m 50s
    4. Editing and exporting pictures
      2m 48s
    5. Looking into preview quality and greeking images
      5m 18s
    6. Exporting a page as EPS
      3m 44s
  14. 12m 25s
    1. Working with Photoshop documents
      4m 44s
    2. Understanding the Style menu
      3m 3s
    3. Building picture effects
      4m 38s
  15. 10m 54s
    1. Working with text runaround
      7m 32s
    2. Setting anchored boxes
      3m 22s
  16. 32m 4s
    1. What You See and What You Get
      2m 42s
    2. Describing color
      3m 28s
    3. Specifying color
      7m 13s
    4. Creating color blends
      5m 15s
    5. Setting opacity
      4m 55s
    6. Using color from outside sources
      1m 55s
    7. Understanding color management and proofing
      6m 36s
  17. 15m 8s
    1. Synchronizing items
      3m 11s
    2. Building composition zones
      4m 8s
    3. Working in shared layouts
      2m 25s
    4. Understanding job jackets
      5m 24s
  18. 15m 21s
    1. Collecting for output and exporting
      1m 14s
    2. Adjusting basic printer settings
      3m 39s
    3. Reviewing advanced printer settings
      8m 44s
    4. Establishing print styles
      1m 44s
  19. 16m 10s
    1. Creating and exporting a PDF
      4m 4s
    2. Creating PDF output styles
      1m 44s
    3. Building hyperlinks in interactive PDFs
      4m 23s
    4. Adding bookmarks for interactive PDFs
      5m 59s
  20. 20m 58s
    1. Building a web page
      4m 12s
    2. Inserting hyperlinks in a document
      3m 18s
    3. Creating a form for HTML
      2m 54s
    4. Exporting and importing as HTML
      5m 20s
    5. Building Flash projects
      5m 14s
  21. 6m 15s
    1. Working with XTensions
      3m 2s
    2. Scripting in QuarkXPress 8
      3m 13s
  22. 13s
    1. Goodbye
      13s

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