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QuarkXPress has always been the perfect tool for creating and publishing documents. In QuarkXPress 8 Essential Training, Jay Nelson—the publisher of Design Tools Monthly and a QuarkXPress expert—covers all the tools and features in this updated version of the program, from basic page layout to Flash integration and web page creation. Throughout this comprehensive training, Jay shows what's needed to produce professional-quality projects that integrate text, pictures, graphics, and tables. He also offers real-world page layout techniques that designers can apply to their own projects. Exercise files accompany the course.
When working with text in QuarkXPress, it's pretty common to need to find and change either some text itself or the attributes of the text. For example, it's font or font styling. Well, Quark's Find/Change feature is an industrial strength tool for doing just that. The document you are looking at here now is Design tools Monthly. It's a newsletter that I edit and produce every month. As you can imagine, that uses terms such as QuarkXPress, InDesign and other terms with interesting capitalization. It also includes URLs that I like to format in a particular typeface. To make this newsletter appropriate for use in this video training, I had to change the fonts from Franklin Gothic and Minion to Helvetica and Times Roman.
That changed the look considerably. So let's go in and see if we can change some of the text to look at a little closer to the formatting that we normally use. I am going to zoom into this area here, so we can see it more clearly just by holding down the Ctrl and Shift key and dragging. And then I'll go to Edit > Find/Change. Since you will be using Find/Change quite a bit in your work in QuarkXPress, you may want to remember Command+F or Ctrl+F on Windows to invoke it. In its basic arrangement, the Find/Change box that you find some text and then change it to some other text. It can search throughout an entire layout.
In other words, through all the text boxes, everywhere, on every page or it can search just the context box that you are in right now. It can search for just the text that you have typed in because the text you are searching for may be included in a larger word and not just all on its own. This Whole Word control is very important. When you turn it on, it only looks for the characters that you have typed in when they are all by themselves as a word. If you turn it off, if those characters happen to appear inside another word, it will find them there too. Ignore Case means I don't care about the capitalization of the word at all.
If you turn it off, it means it will only find text in your document that matches what you type in here exactly, including upper and lower case letters. Ignore Attributes means I don't care how the text is formatting, just find them in any format and change them to these other characters. And because the content of text boxes can be locked, this option lets you search through the locked content and also find and change there. Let's say we are looking for QuarkXPress and we want to change it to QuarkXPress(r) with a registered trademark at the end.
Because I don't currently have my text cursor in a text box, the Find Next button is grayed out. But when I enable Layout, I'm telling it, look in all the text boxes. So the Find Next button becomes active. I will click on Find Next and it highlights the very first occurrence of QuarkXPress. I can then choose to change that text to the new text and then find the next one or change it and stop or if I'm really happy with how it looks, Change All and it will change every occurrence throughout my entire layout. Well, I'm going to see what it looks like by clicking Change.
And I say oh, I like that (r) there. That looks just fine. So let's find the next one and I'll go ahead and Change All. Now every instance of that throughout my document is changed and it tells me, oh, there were 29 of them. Of course, as you can see above here, it actually changed the first one again. So I'll need to go back in and fix that. So that's how you find normal text characters. But let's say you are looking for invisible characters. If I go to the View menu and choose Invisibles, you can see that paragraphs end in a paragraph marker, like down here, spaces have their own character and if we had a tab, tabs have their own character.
There are keyboard shortcuts for typing those in to these Find/Change boxes. But the easiest way to do it is probably just to copy them from your document and paste them in. By the way, you can do that with text as well. So here, let's say I want to find every place I have got a Tab character and I'll just copy it Edit > Copy and in here, I'll paste it, Edit > Paste. Great. That's the code that Quark uses for Tab character, \t. If I wanted to remove all the tabs in my document, I could simply clear out this field here, click on Find Next and Change All and it would change all of them throughout the document and you could do the same thing with other invisible characters, such as this paragraph return.
Okay, that's the basic function of the Find/Change dialog. As soon as we change this Ignore Attributes checkbox, a whole new world opens up. In the expanded version of the Find/Change dialog, you can find and change not only characters and text, but also all of their styling and you can do it in any combination. You can change text with particular styling to text with a different styling or you can change text with a particular styling to just a different styling by unchecking the checkbox next to Text.
So for example, let's say I wanted to find every instance of www and change it to a different font. If I did this, then every time QuarkXPress found a www in the text and it doesn't matter how it's formatted, it will change whatever font it was to begin with to this new font. You could also change the size, the color and everything else. So this is an extremely powerful way to bit-by-bit go through and change formatting of text throughout your document from one thing to another and notice that style sheet is an option.
This is a great way, for example, to apply character-based style sheets to text in your document that's been styled manually. So I could find all the text in my document that was styled in a particular font and a particular size and change it to one of my character style sheets. That's a tremendously powerful capability and since QuarkXPress also supports OpenType fonts, there is an entire OpenType area down here. So you can have it find OpenType fonts that use any of these special features and change them to other features or turn them off, or change them to style sheets or any other thing over here.
Here is one thing that's important to remember, the Find/Change feature works inside one layout, but not across all the layouts in a project. Also, if you want to Find/Change on a master page, you need to switch to the master page first.
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