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There are several ways to edit style sheets in QuarkXPress. I'm going to show you my favorite way first and then I'll show you the other ways. My favorite way is just visually. If you have got a paragraph like this one where you've assigned the style sheet to it, in this case Jay's paragraph1, you can just make changes to the paragraph and then update the style sheet from it. So let's say that in this paragraph we really would like it to be a little bit larger type and we want to change the font to something else and we want to decrease the leading a little bit.
Now let's update the Style Sheet with these changes. That's what this button is about right here. It's the Update button. It tells you right off the bat what's the different about the text you got selected from the definition of the style sheet that you applied to it. It tells me that I increased the leading, I changed the font and changed the font size. So I click on the button and now that style sheet has been updated with the changes that I made to the text right in the document. That's it. That's the quick way to edit a style sheet. But if you like to handle things from a more technical perspective, you can do it the old-fashioned way in the QuarkXPress.
You can either go to the Edit menu and choose Style Sheets, select the style sheet you want to change, click the Edit button and make your changes here. When you click OK, it will update the style sheet and all the paragraphs that are based on the style sheet are going to update as well. Another way is to use the Style Sheet palette. Select the style sheet you want to change and then either click the palette menu and choose Edit or my favorite way is to simply Ctrl-click or right-click right on the thing and choose Edit.
It brings up the same dialog we just saw where you can make all the changes that you like. Now while we are in here, I want to talk about a few more advanced features of style sheets. At the top part here you can see that this style sheet is Based On no style, that the Next Style was the same one we are using now and the Character Style is default. Well, what does all that mean? Let me pick a different style that illustrates these features a little bit better. Here in the text of the newsletter you will see that there is a pattern. It's a headline always followed by body copy.
Well, in the Style Sheets this one is called Heads and the one after is called Stories. Let's take a look at how Heads is defined. Again, I'm going to Ctrl-click on here and choose Edit Heads. Notice that here it says Next Styles Stories. What that means is that as you're typing text into a text box, if you've applied the Heads style, when you hit a Return, the next paragraph is going to be formatted with the Story style. Now this wouldn't affect text as you import it into a text box from say a text file or somewhere else.
It only works when you're typing text in QuarkXPress. But still it can be handy. The Based On pop-up menu here allows you to effectively links style together. So that say if you using the same font and basic formatting in one place, but further on down you want to use it pretty much the same but a little bit different, you can base the second style on the first style, make any changes you want to it, say maybe make the fonts smaller. And then later if you make any changes to the original Based On style, like say change the font, that font will also change in the style that's based on that style.
An additional feature of Paragraph style sheets is that you can base them on Character Styles. What that means is it if we choose a specific Character Style that we have created and then later change the attributes of that Character Style down here, this Paragraph Style will update to reflect those changes we made to the Character Style. And of course all the paragraphs that have been assigned to that style sheet will also change to reflect the change in the Character Style. But I'm going to cancel out for this now and just point out other thing on the Style Sheet palette.
I've been using Ctrl-click or right- click to make changes and create new style sheets, but those controls are also available as buttons at the top of the palette. The Pencil button is an Edit button meaning let me edit this style sheet. This is a Duplicate button meaning make a copy of the style sheet and let me make some changes to it, and of course we already explored the Create Style Sheet and Update Style Sheet. You can probably guess with the trashcan is for. Next, we'll move on to the applying style sheets to existing text and some of the nuances involved with importing it from say Microsoft Word and overriding local formatting.
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