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One of the most massive changes that Quark introduced in version 6 of QuarkXPress was the ability to contain multiple layouts within one project. The beautiful thing about a project containing multiple layouts is that the layouts can be thought of as previous QuarkXPress documents, meaning they could be of any size or shape any number of pages intended for output for print or web or Flash. But unlike those documents in previous versions of QuarkXPress, the layouts within a project in QuarkXPress 6 and above share assets.
So, for example, you could share the same atyle sheets and colors across many different layouts within the project and if you change the color in one place, it will update everywhere and the same for style sheets. This project, for example, has four different layouts and those layouts exist in tabs at the top of the window. We've named them according to basically what they are. Here is some magazine spreads, here is an ad we are doing for this company, here is a table and here are some business cards we are laying out. Because a QuarkXPress project can have multiple layouts, you may find yourself wanting to append a layout from another project to one that you are working on right now.
You can just go to the File menu to Append and then navigate to the document that you would like to append your layout from. In this case I'll just grab the Shapes file here. And it comes up with all the things you can append. One of them is Layout. Now this document or this project only has one layout in it, and it's called Shapes. So I'll click the arrow to include it and say OK and now it will warn me that it might be bringing in additional style sheets, colors, and things like that that we have created in that document. You say okay, that sounds great.
It also then warned me. It says hey, you have got a color that's named the same as the color that's in this document. Do you want to use the definition of that color from the new document or from the existing document or keep it and rename it? I'm going to use the existing one Repeat For All Conflicts. So now we have this new layout called the Shapes within our project that we have called Petstumes Project, and it's now along side the Business Cards and all the others. If you don't like the location of the tab in relation to the other tabs, for some reason you maybe want to put the Shapes over near the Ad, you can simply hold down the Command key on a Mac and drag it to the position you would like it.
Great, now Shapes is here. Our ad is right next to it. Now on top of that let's say that you like your Shapes layout, but you don't like the name of it. Notice the Layout menu up here and the Layout menu is where you control many of the aspects of a Layout. You can create a new one here, you can duplicate the existing one, you can delete the one you are on, you can make some changes related to Job Jackets that we'll talk about in another chapter. But most commonly you will probably go to Layout properties and that's where you would rename it. So here we might want to call it Extra Assets and click OK.
So now it's called Extra Assets rather than Shapes. Now as you notice I was clicking on this tabs up here to change from layout to layout to layout, but what if you want to see more than one layout at a time? Well, there are a number of ways you can do that. One way is to go to the Window menu and choose New Window and all you are doing is opening up a new window to the existing project. Meaning it's the exact same project with the exact same content, but you can view entirely different areas of that project and at different zoom levels. So let's just click here at our ad layout and we'll shrink up this window so we can have them side-by-side and now we are looking at the Business Cards layout.
We can zoom in and change things in this layout while we are still looking at the other layout and conversely we can change things here as we are looking at the other. You can open as many windows as you like, but after a while those windows may become a little more complicated to manage than you would like. So another way to work with multiple windows is to simply use one big window and divide it up into multiple panes. You do that by choosing Split Window, Horizontal or Vertical or you can also do it by dragging these little blue chiclets, the one up here that says Split View, the one down here says Split View.
If I drag this over here for example, I now have two panes in the same window. Each pane functions just like a separate window. You can look at different layouts, you can zoom in on a different things and you can split those windows down to as many panes as will fit, this still allow of these navigation items to fit in the window. One of the handy things about having multiple windows open or having multiple panes open on one window is that that's the easy way to drag-and-drop items from one layout to different layout.
Having multiple layouts in one project is a great way to keep the different parts of a campaign or a project together so that they can share assets such as colors and style sheets.
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