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Creating a PDF file from your QuarkXPress layout can be as simple as, clicking the Export to PDF button. Let's look at the PDF export feature and see how to generate a PDF for your print output provider. There are several places you can tell QuarkXPress that you want to export your layout to PDF. One of them is under File > Export > Layout as PDF. You can also Ctrl-click or right- click directly on the layout page and choose Export Layout as PDF. A third way is to use the Export button at the bottom of the Layout window and choose Layout as PDF.
When you choose Layout as PDF from any of those places, you get the same dialog box. It asks you to name your PDF and where you'd like to put it. And just like outputting any file from QuarkXPress, you get to choose which pages you want to include and whether you'd like to use a prebuilt output style, in this case, a PDF style that's a collection of options appropriate for particular uses. QuarkXPress ships with the ones that you see here. If you are going to be giving your PDF file to an output provider for printing on a printing press, you may want to choose this Press option here.
If your output provider requests that you provide it to them in one of these other PDF formats PDF/X-1a or PDF/X-3, you can choose it here. If you are only going to printing the document to a desktop printer, you can choose Print. And if you are going to be delivering it to people for looking at on-screen only, then you can choose one of these two Screen options, either the Low Quality or the Medium Quality. If none of these PDF styles are exactly what you are after, you have a couple of options. One is to go to the Options button here and set up all the options yourself.
Your other alternative is to go ahead and choose one of these PDF styles, say Print and then click the Options button and then change the Options that are included in this PDF style. Let's say we change the Compressions settings to a different quality, we can then either save our PDF style with a new name to use it again later on or we can click the OK button and that will apply those option changes but not save a new style. And as you can see, here Quark tells you that, you've got the Custom settings you've created.
It will remember those settings until the next time you go to Output a PDF again from this document but it won't save them for use in other documents. Now, I'm going to cancel out of this and not generate that PDF right now. Instead, I want to talk about the engine that QuarkXPress uses to generate the PDF. Quark has it's own PDF generation engine built in. It does a great job and you can feel comfortable using it. But if for some reason your workflow requires that you use Adobe's Acrobat Distiller application to generate your PDF, you can change that under Preferences, either on the QuarkXPress menu, on a Macintosh or under the Edit menu on Windows.
In the Preferences is a PDF option, when you click on PDF, you see here that you can change your distilling option from Direct to PDF, which uses Quark's built-in engine to Create PostScript File for Later Distilling. Quark will then generate a PostScript file that Distiller can use to generate a PDF. If you have Distiller setup to have a Watched Folder, so that any PostScript file that goes into it gets automatically distilled, you can select it here, click the Browse button and navigate to the location of that folder. From that on, at least until you change these preferences again, Quark will generate a PostScript file and put it in that folder.
There is one more thing I want to point about this outputting to PDF, this project is a single layout project, but if your project had more than one layout or if your project wasn't set to Single Layout mode, this option here would be available and you could change the default naming convention to include or not include the name of the layout and/or the name of the project. So, if you don't like the way your PDFs are being named, you can go back into these Preferences and change how the naming convention works. Because generating a PDF from a QuarkXPress file is such a common thing to do, it's great that Quark included all the different ways to get to export your layout as a PDF.
The PDF Output Styles that are included, cover just about every situation that you are likely to run into and being able to customize those output styles and save them as your own, really cuts down on the redundant work that you might have to do otherwise when outputting files.
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