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Once you've created a table in QuarkXPress that's formatted just the way you like it and contains exactly the data you need, sometimes you need to get that data out of QuarkXPress and say onto a spreadsheet for your accounting department. That's easy to do just by converting the table to text. Also, sometimes you've got a table formatted just the way you like it and you want them to use parts and pieces of it. So how do you break up a table, so that you can say use one of those pictures or some of the text or one of the text boxes all by itself? Well, here's how you do that. I'm going to scroll over to this table here, select it with the Item tool and choose Table > Convert Table > To Text.
Now, you have some options about how you want to separate your rows and how do you want to separate your columns, what order to extract it and then whether to delete the table or not. I'm going to keep the table, choose the defaults and say OK. Now, we have a text box, so now, if we want to export that text and use it somewhere like a spreadsheet, we just switch to the Content tool, select all the text in the box and choose File > Save Text, give it a location and a name and what format you want it in. That text file can then be used in any program that accepts text files.
Now, I'm just going that text box. By the way, I'm using Command+K or Ctrl+K on Windows for kill and that way, since I have my Content tool, I don't have to switch to the Item tool to select the item and delete it. It's just a quick shortcut. So I'll switch back to my Item tool using the V key to do that, select the table and now, I'll choose Table > Convert Table > To Group. Now, that converted my text box into an identical group of boxes in QuarkXPress, in this case, a bunch of text boxes with frames around them combined into a group in QuarkXPress.
To ungroup them, you just choose the Item menu and go to Ungroup and now you can see that they're all separate text boxes that can be moved around and managed separately. I feel a lot more comfortable making tables in QuarkXPress when I know that I can format them using the standard tools that I already know how to use and I can take the data and the other parts of the table and reuse them in other places.
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