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QuarkXPress has always been the perfect tool for creating and publishing documents. In QuarkXPress 8 Essential Training, Jay Nelson—the publisher of Design Tools Monthly and a QuarkXPress expert—covers all the tools and features in this updated version of the program, from basic page layout to Flash integration and web page creation. Throughout this comprehensive training, Jay shows what's needed to produce professional-quality projects that integrate text, pictures, graphics, and tables. He also offers real-world page layout techniques that designers can apply to their own projects. Exercise files accompany the course.
If you want to create a hyperlinked, bookmarked electronic PDF for your recipients to use on their computers as well as to be able to print it, those tools are also available in QuarkXPress. For example, you can create hyperlinks in the document and those hyperlinks would appear in the PDF. You can make a list from your style sheets and have that included as bookmarks, and if you have used the indexing features in QuarkXPress, those index can be exported to the PDF as well. Let's start with hyperlinks. As I zoom-in on this part of the newsletter, I see that there's a URL here that would be pretty cool to have a hyperlink attached to.
Attaching a hyperlink to text or to an item is as simple as this. If it's text, just drag through it to select it, Control or Right-click, and then from the contextual menu, choose Hyperlink, New. It does ask you for a name, so that you could use that hyperlink again somewhere else in the document more easily. Because this story is about crowd sourcing, I'm going to call it Crowd Sourcing. It is a URL, but we could also choose from these other options and down here, we can choose what kind of prefix we want for our hyperlink and then I can just paste in what I just copied from the page or type it in manually.
If you wanted to link it to a specific file on your server, you can click Select and navigate to it. I'll click OK now and we have a hyperlink in our document. The line won't show up when you export it unless you tell it you wanted to, also the line won't print. So that's how you create a URL hyperlink to text. Now, let's create a hyperlink that takes this continuation box here, and jumps it to the page where the news continues. To do that, you can either select the text, or get the Item tool and select the entire box. That way, when someone clicks anywhere on the box, they will be taken to that new location from the hyperlink.
Again, I'll Ctrl-click or right- click on the box, choose Hyperlink New. I'll give it a name, Page 2 News. This time I'll choose page, then select Page 2, click OK, and now that's hyperlinked, as indicated by this little icon here, and when we export to PDF, it will become a live link to Page 2. But let's say we didn't want to just go to Page 2, we wanted to go to a specific place on Page 2. We need to create an Anchor on Page 2 that we can refer to when creating a hyperlink.
To make this clearer, I'm going to open the Hyperlinks palette from the Window menu. You can see the two hyperlinks we already created, are already in there. You can use this palette to create new hyperlinks if you like, in a fashion similar to what we did down here to create these hyperlinks. Notice there are three different kinds of hyperlinks, the URL hyperlink, the Anchor hyperlink, and the Page hyperlink. We already created a Page hyperlink and a URL hyperlink down here. Now, let's create an Anchor hyperlink. To do that, we'll navigate to the page we are interested in.
In this case, Page 2. We'll go directly to the spot where we want the hyperlink to jump, and create an Anchor. We'll put the Anchor right at the beginning of this story here. To do that, we just put the cursor where we wanted, and then click on New Anchor. We'll give the anchor a name, page2newsanchor, and I'm careful not to put any spaces or punctuation in there because it doesn't like that, and I'll click on OK. Now, we have an Anchor as indicated by this icon here, and it shows up in our Hyperlinks palette.
Now that we have set up this named Anchor point, we can refer to it when creating a new hyperlink. So we'll go back to page 1, and we'll zoom out, and we'll zoom back in to where we wanted that hyperlink to go and now, instead of linking this box to Page 2 in general, we can link it to the specific spot on that page. Now, get this. These hyperlinks are actually active right here in the Hyperlinks palette. So if I double-click on this URL right here, it's actually going to launch my browser and take me to that web page.
If I double-click on this Anchor here, it takes me to the location of where that anchor is in the document, and that's exactly how it works when you export this layout to PDF and enable the Include Hyperlinks Option. In the next movie, we'll explore how to create bookmarks in your PDF, based on lists that you create in your QuarkXPress Layout. We'll also explore the options that you need to enable in the Export for PDF window, so that your hyperlinks and your bookmarks are included in the PDF that you export.
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