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Building hyperlinks in interactive PDFs

From: QuarkXPress 8 Essential Training

Video: Building hyperlinks in interactive PDFs

If you want to create a hyperlinked, bookmarked electronic PDF for your recipients to use on their computers as well as to be able to print it, those tools are also available in QuarkXPress. For example, you can create hyperlinks in the document and those hyperlinks would appear in the PDF. You can make a list from your style sheets and have that included as bookmarks, and if you have used the indexing features in QuarkXPress, those index can be exported to the PDF as well. Let's start with hyperlinks. As I zoom-in on this part of the newsletter, I see that there's a URL here that would be pretty cool to have a hyperlink attached to.

Building hyperlinks in interactive PDFs

If you want to create a hyperlinked, bookmarked electronic PDF for your recipients to use on their computers as well as to be able to print it, those tools are also available in QuarkXPress. For example, you can create hyperlinks in the document and those hyperlinks would appear in the PDF. You can make a list from your style sheets and have that included as bookmarks, and if you have used the indexing features in QuarkXPress, those index can be exported to the PDF as well. Let's start with hyperlinks. As I zoom-in on this part of the newsletter, I see that there's a URL here that would be pretty cool to have a hyperlink attached to.

Attaching a hyperlink to text or to an item is as simple as this. If it's text, just drag through it to select it, Control or Right-click, and then from the contextual menu, choose Hyperlink, New. It does ask you for a name, so that you could use that hyperlink again somewhere else in the document more easily. Because this story is about crowd sourcing, I'm going to call it Crowd Sourcing. It is a URL, but we could also choose from these other options and down here, we can choose what kind of prefix we want for our hyperlink and then I can just paste in what I just copied from the page or type it in manually.

If you wanted to link it to a specific file on your server, you can click Select and navigate to it. I'll click OK now and we have a hyperlink in our document. The line won't show up when you export it unless you tell it you wanted to, also the line won't print. So that's how you create a URL hyperlink to text. Now, let's create a hyperlink that takes this continuation box here, and jumps it to the page where the news continues. To do that, you can either select the text, or get the Item tool and select the entire box. That way, when someone clicks anywhere on the box, they will be taken to that new location from the hyperlink.

Again, I'll Ctrl-click or right- click on the box, choose Hyperlink New. I'll give it a name, Page 2 News. This time I'll choose page, then select Page 2, click OK, and now that's hyperlinked, as indicated by this little icon here, and when we export to PDF, it will become a live link to Page 2. But let's say we didn't want to just go to Page 2, we wanted to go to a specific place on Page 2. We need to create an Anchor on Page 2 that we can refer to when creating a hyperlink.

To make this clearer, I'm going to open the Hyperlinks palette from the Window menu. You can see the two hyperlinks we already created, are already in there. You can use this palette to create new hyperlinks if you like, in a fashion similar to what we did down here to create these hyperlinks. Notice there are three different kinds of hyperlinks, the URL hyperlink, the Anchor hyperlink, and the Page hyperlink. We already created a Page hyperlink and a URL hyperlink down here. Now, let's create an Anchor hyperlink. To do that, we'll navigate to the page we are interested in.

In this case, Page 2. We'll go directly to the spot where we want the hyperlink to jump, and create an Anchor. We'll put the Anchor right at the beginning of this story here. To do that, we just put the cursor where we wanted, and then click on New Anchor. We'll give the anchor a name, page2newsanchor, and I'm careful not to put any spaces or punctuation in there because it doesn't like that, and I'll click on OK. Now, we have an Anchor as indicated by this icon here, and it shows up in our Hyperlinks palette.

Now that we have set up this named Anchor point, we can refer to it when creating a new hyperlink. So we'll go back to page 1, and we'll zoom out, and we'll zoom back in to where we wanted that hyperlink to go and now, instead of linking this box to Page 2 in general, we can link it to the specific spot on that page. Now, get this. These hyperlinks are actually active right here in the Hyperlinks palette. So if I double-click on this URL right here, it's actually going to launch my browser and take me to that web page.

If I double-click on this Anchor here, it takes me to the location of where that anchor is in the document, and that's exactly how it works when you export this layout to PDF and enable the Include Hyperlinks Option. In the next movie, we'll explore how to create bookmarks in your PDF, based on lists that you create in your QuarkXPress Layout. We'll also explore the options that you need to enable in the Export for PDF window, so that your hyperlinks and your bookmarks are included in the PDF that you export.

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This video is part of

Image for QuarkXPress 8 Essential Training
QuarkXPress 8 Essential Training

120 video lessons · 8390 viewers

Jay Nelson
Author

 
Expand all | Collapse all
  1. 5m 17s
    1. Welcome
      51s
    2. Using the exercise files
      54s
    3. What is QuarkXPress?
      3m 32s
  2. 39m 1s
    1. Getting started
      2m 26s
    2. Managing files in Quark
      9m 52s
    3. Exploring the QuarkXPress interface
      11m 22s
    4. Restoring, reverting, and undoing
      4m 9s
    5. Navigating your layout
      6m 45s
    6. Adding and moving pages
      4m 27s
  3. 51m 57s
    1. Understanding items and contents
      4m 54s
    2. Making boxes and lines
      6m 32s
    3. Putting text on a path
      8m 48s
    4. Moving and locking items
      1m 44s
    5. Resizing, reshaping, rotating, and flipping items
      2m 33s
    6. Duplicating items
      3m 25s
    7. Deleting items
      1m 49s
    8. Using the Bézier Pen tool
      4m 20s
    9. Converting text to boxes
      2m 4s
    10. Understanding relationships between items
      4m 53s
    11. Merging shapes
      2m 1s
    12. Setting item styles
      5m 13s
    13. Using Item Find/Change
      3m 41s
  4. 30m 55s
    1. Reviewing the Layers palette
      8m 12s
    2. Utilizing guides and rulers
      4m 16s
    3. Understanding Guide Manager Pro
      5m 24s
    4. Using frames, dashes, and stripes
      4m 57s
    5. Setting libraries
      5m 18s
    6. Appending settings
      2m 48s
  5. 39m 57s
    1. Building a new layout
      3m 40s
    2. Creating projects and layouts
      4m 48s
    3. Working with Master Pages
      2m 44s
    4. Creating automatic text boxes
      3m 15s
    5. Working with Master Pages and Layout Pages
      5m 15s
    6. Making pages
      6m 1s
    7. Modifying your pages
      2m 5s
    8. Using automatic page insertion
      2m 44s
    9. Using automatic page numbering and "continued"
      4m 45s
    10. Working with sections and page numbering
      3m 29s
    11. Building with multipage spreads
      1m 11s
  6. 25m 5s
    1. Navigating through a layout
      1m 49s
    2. Selecting text
      4m 41s
    3. Deleting text
      1m 4s
    4. Changing text case
      59s
    5. Importing text
      4m 39s
    6. Exporting text
      2m 52s
    7. Showing invisible characters
      2m 6s
    8. Using the Glyph panel
      4m 27s
    9. Working with ligatures
      2m 28s
  7. 10m 50s
    1. Finding and changing
      6m 3s
    2. Using Spell Check
      4m 47s
  8. 35m 27s
    1. Understanding basic character formatting
      4m 15s
    2. Setting color, shade, and transparency
      2m 36s
    3. Using horizontal and vertical scaling
      3m 55s
    4. Setting kerning and tracking
      7m 38s
    5. Inserting typographic special effects
      7m 53s
    6. Adjusting font preferences and open-type fonts
      5m 32s
    7. Finding a missing font
      3m 38s
  9. 29m 29s
    1. Applying basic paragraph formatting
      3m 10s
    2. Applying leading to paragraphs
      5m 7s
    3. Establishing paragraph rules
      3m 4s
    4. Setting tabs
      6m 14s
    5. Setting hyphenation and justification
      3m 41s
    6. Understanding widow and orphan control
      3m 54s
    7. Working with hanging characters
      4m 19s
  10. 27m 53s
    1. Linking items together
      3m 58s
    2. Learning about style sheets
      1m 52s
    3. Creating style sheets
      3m 57s
    4. Editing style sheets
      4m 24s
    5. Applying styles
      3m 40s
    6. Deleting styles
      2m 7s
    7. Appending styles
      3m 17s
    8. Using grids
      4m 38s
  11. 22m 55s
    1. Building tables
      3m 19s
    2. Importing Excel tables
      3m 13s
    3. Working with tables
      5m 25s
    4. Formatting tables
      2m 50s
    5. Splitting tables with headers and footers
      3m 19s
    6. Adding graphics
      2m 41s
    7. Converting a table to text or a group
      2m 8s
  12. 14m 34s
    1. Building books
      5m 20s
    2. Creating lists
      5m 2s
    3. Building an index
      4m 12s
  13. 23m 18s
    1. Importing pictures
      4m 50s
    2. Working with pictures
      2m 48s
    3. Mastering picture management
      3m 50s
    4. Editing and exporting pictures
      2m 48s
    5. Looking into preview quality and greeking images
      5m 18s
    6. Exporting a page as EPS
      3m 44s
  14. 12m 25s
    1. Working with Photoshop documents
      4m 44s
    2. Understanding the Style menu
      3m 3s
    3. Building picture effects
      4m 38s
  15. 10m 54s
    1. Working with text runaround
      7m 32s
    2. Setting anchored boxes
      3m 22s
  16. 32m 4s
    1. What You See and What You Get
      2m 42s
    2. Describing color
      3m 28s
    3. Specifying color
      7m 13s
    4. Creating color blends
      5m 15s
    5. Setting opacity
      4m 55s
    6. Using color from outside sources
      1m 55s
    7. Understanding color management and proofing
      6m 36s
  17. 15m 8s
    1. Synchronizing items
      3m 11s
    2. Building composition zones
      4m 8s
    3. Working in shared layouts
      2m 25s
    4. Understanding job jackets
      5m 24s
  18. 15m 21s
    1. Collecting for output and exporting
      1m 14s
    2. Adjusting basic printer settings
      3m 39s
    3. Reviewing advanced printer settings
      8m 44s
    4. Establishing print styles
      1m 44s
  19. 16m 10s
    1. Creating and exporting a PDF
      4m 4s
    2. Creating PDF output styles
      1m 44s
    3. Building hyperlinks in interactive PDFs
      4m 23s
    4. Adding bookmarks for interactive PDFs
      5m 59s
  20. 20m 58s
    1. Building a web page
      4m 12s
    2. Inserting hyperlinks in a document
      3m 18s
    3. Creating a form for HTML
      2m 54s
    4. Exporting and importing as HTML
      5m 20s
    5. Building Flash projects
      5m 14s
  21. 6m 15s
    1. Working with XTensions
      3m 2s
    2. Scripting in QuarkXPress 8
      3m 13s
  22. 13s
    1. Goodbye
      13s

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