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When producing a book, it's common to create each chapter as a separate file. The Books feature in QuarkXPress is extremely handy when making books, because you can take those separate chapter files and logically connect them, so that the page numbering flows from one to the next to the next. They can share the same colors, style sheets, H&J settings and List settings that can update throughout the chapters when you change them in just one of them. Also, when those separate chapters and connected via the Book feature in QuarkXPress, you can print them all at the same time, plus it's really easy to organize and manage those files when they're all in one palette, when they're all collected in a Book palette in QuarkXPress.
Let's see how this works. Under the File menu, you choose New > Book. You give it a name and choose a place to save it. I like to save it in the same folder that I keep my chapters. We'll call this Medical Essays. Notice that a palette opens up containing the Medical Essays book. If you're working on five books at a time, you could have five different palettes open, each one with a different book in it. But I like to keep my sanity, so I keep one opened at a time. In the Book palette, we'll now add the chapters that belong to the book.
We'll start with the front matter and then continue on adding each chapter as we need them. Chapter 1, chapter 2, chapter 3 and in this case, chapter 4. So now, we have a book that has front matter and four chapters in it. Let's make the palette a little bit wider, so we can read the full names. If you need to move these chapters up or down in the list, you can move them by pressing these arrow buttons up and down. You'll notice that in the Pages column the first chapter chose pages 1 through 3 and then 5 through 32 in the second and onward from there.
That's because QuarkXPress is automatically repaginating this book, so that each chapter begins on the page after however many pages there were in the chapter before. The Status column indicates whether it's open or missing or modified or in use by somebody else. This little M over here indicates that this chapter is the master chapter, meaning that if you chose to synchronize the styles and colors and H&Js and other settings from one chapter to all the rest, this would be one whose settings will be copied to the others.
When you do want to synchronize all those settings, all you have to do is use the Synchronize button up here. Now, if no chapters are selected and you hit the Synchronize button, all the chapters will be synchronized to this chapter that has the M next to it. If you only select one or more chapters, when you hit the Synchronize button, only those chapters will become synchronized to that master chapter. Now, let's have a look at page numbering. Notice that this first chapter has the page as listed as i through vii. That's because in this first chapter, the front matter chapter, we've set it to be a section under the Page menu and we've set it's page numbering format to be Small Roman Numerals.
That's a common thing to do with the front matter of a book. Now, if I double click any of these other chapters, they'll open. So, let's double click chapter 1 and it opens chapter 1. In this file, you'll see under the Page menu, under Section, that it also has a section start, but it has a new formatting scheme. That's why when you look down here the page numbers are in Arabic Numerals rather than the lower case Roman Numerals that we saw in the front matter. Now, as I switch back to chapter 1 and zoom out, you'll see that it only has three pages and magically, chapter 2 then begins on page 5.
That's because a chapter always begins on a right facing page. Page 4 would be the blank page to the left of this first page in this chapter. Now, its page automatically went to page 5, because under the Page menu under Section, there's no new section start. In fact Quark has automatically created this book chapter start here and made it gray because you can't change it on your own, it's something that's handled by the book. When you remove a chapter from the book, this check mark goes away. When you add a chapter to the book and that document didn't have section start turned on, then it gets the check mark here.
If you want to remove a chapter from the book, you just click the Trashcan here. If you want to print one or more of the chapters, you select them in the list and then holding down the Shift key to select several at a time or I can use the Command or Ctrl key to select chapters that aren't in order. When I click the Print button, it brings up the standard print dialog where you can print them all with the same settings. Here's a shortcut when you're synchronizing or printing and you want to use all of the chapters in the book. Just click anywhere else in the palette to deselect all of them and then when you click Synchronize or Print, it will synchronize or print all of the chapters.
There have been millions of books produced in QuarkXPress using this Book feature. It's solid, it's time proving and it can be used for projects that aren't even books. Anytime you've got multiple print projects that you'd like to organize and share assets, the Books feature is a great way to do that. Just remember, it needs to be a project with only one layout and it needs to be a print project. Then you can build a book and use all of synchronization features in the Books palette.
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