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Applying styles to text in QuarkXPress is about as straightforward as it gets. For Paragraph style sheets you just put the cursor in the paragraph you want to apply the style sheet to and click the style sheet or you can use the keyboard shortcut for it, if you've set one up. To apply a Character style, you just have to select the text that you want to apply the style too and then either click on the style or again, use the numeric keypad to press the keyboard shortcut assigned to that style. Well, in a simple perfect flow that's how it works.
But all too often, other things get in the way. For example, local formatting. Let's have a look at one of these stories over here. Say the one we've just been working on. Some of the text in here's been formatted slightly differently from the Paragraph style sheet definition. We know that because of the little plus sign next to it. Now Quark will respect any local formatting changes you've made, if you decide to click on a different Paragraph style sheet to assign it to that paragraph. So in other words, if I made this word bold and then I changed the style to a different style, say Closet Program Description, a lot of the formatting changed, but the bold text remained and it remained because it's what known as local formatting.
If you want to remove all local formatting and assign a new Paragraph style sheet to some text, all you have to do is either Option-click or Alt-click on the name of the new style or click on No Style and then click on the name of the new style. Let me show you what I mean. If I click on No Style, it tells XPress I don't want you to think of this paragraph has been tagged with any style at all. Therefore, when I click on a new style, say back on Stories, it will remove any local formatting and make the entire paragraph match the formatting of the paragraph style.
And again, you can do the same thing by simply Option-clicking or Alt-clicking on the Paragraph Style name. The same trick works with Character Styles when you are applying Character Styles to selected text. That leads me to the topic of importing text from Microsoft Word or WordPerfect or an RTF file. If you've got styles applied to text in Microsoft Word for example and then you import that text into QuarkXPress, the names of those style sheets will come into QuarkXPress along with the text. Now if those style sheet names match style sheet names already in QuarkXPress, you have an option to override those style sheet definitions with the ones that are in QuarkXPress or keep the definitions that are already in the Word file.
Usually, you override them with what's in QuarkXPress, because the point of QuarkXPress is to format text and make it look good. Now that always creates a conflict with the Normal style sheet right here. You will notice that in the Paragraph Style Sheets palette there is always a Normal style and in the Character Style Sheets palette there is also a Normal style. That can be used to your advantage, because when you import your text from Microsoft Word, if the author of that text has not used style sheets, then all the text in the document is going to be formatted with the Normal style sheet in Word.
If you format the Normal style sheet in QuarkXPress to be the way you want the text to look, then when that text comes in it will be styled with the Normal style sheet. But any local formatting will be respected. And what that means is that bolds and italics and things like that will not only keep their appearance in QuarkXPress, but if you assign a new style sheet to it, it will keep that local formatting as well. Of course, if you want to remove all that local formatting, you can click on No Style and then a new style or Option-click or Alt-click on a new style and it will remove all the formatting that the original author had introduced in Microsoft Word.
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