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When working with style sheets in QuarkXPress, you'll often have a project that has the style sheets you want and you want to use them in a different document. You can do that in one of two ways. You can either copy and paste the text containing the style sheets into the new document, or you can append those style sheets using the Append feature in QuarkXPress. Let me show you what I mean. I want to switch to another document that I have open that's using the Style Sheet Sidebar. I'm going to copy that box and paste it into the other document.
When I do that, watch the Style Sheets palette. Suddenly, I have a new style sheet called Sidebar. I can now delete that Text Box and the style sheet remains. So if you happen to have the document and you know where the styles are being used, you can just copy those text boxes temporarily into the new project and then delete them and the style sheets remain. And now to show how we append style sheets, I'll delete this one because we're going to be adding it back in again. And then you can either go to the Edit > Style Sheets dialog by choosing it from the Edit menu or here's a shortcut.
On a Mac you can Command-click on the Style Sheets palette and it will open that same dialog. From there you can click the Append button and then select the document you want to bring in the style sheets from. It will show up here, you can click the one you want, add it to the right side and click OK. But I'm going to cancel out of that, because I don't want to do that right this second. Instead what I want to do is show you the third way to append a style sheet. Go to the File menu, choose Append, select the document you want to append your style sheets from and it'll show you all of the things in that document that can be appended, including Colors, H&Js, everything, including the Style Sheets.
Now, when I click Sidebar and add it to my including side over there, and I click OK, it's going to present me with a different dialog box. That says hey, this thing may have some Lists, and Colors, H&Js that you're also going to bring in. You say well, hmm okay, maybe. And now, it's going to list them all, and say hey, it has an H&J already in use, etcetera, etcetera. And this is the drawback of using the Append menu as opposed to the copy and paste. When I say drawback, it's a drawback and it's not. It's a drawback because you have to go through this process, but it's actually kind of helpful too, because when I copied and pasted that text from the other document into this document, all these little conflicts were actually handled for me by QuarkXPress.
In essence, it did this. Repeat For All Conflicts and Use Existing. In other words, take whatever I got in my current document and forget all the stuff from the old one. I just wanted to match my current document. So that's what I'm going to do now. I'm going to click on Use Existing, and bingo, we have our Sidebar style that we can use anywhere in the document. You can use either approach when you want to copy style sheets from one project to another. They are both useful, but using the Append approach gives you control over how you want conflicting H&Js and other characteristics to be handled when the new style sheet is brought into your existing project.
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