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At first glance Quark's Print dialog looks daunting. Fortunately, it's arranged quite logically with general controls at the top and more specific controls in a list along the left side. Let's have a look at the top most controls. File > Print. The first thing you need to consider is whether you are printing to a PostScript printer or printing to an inkjet printer that doesn't have PostScript built into it. Most desktop inkjet printers do not have PostScript, but some do. If your printer doesn't have PostScript built into it, when you select it from this Printer menu here, these Devices Options will turn gray.
That's a good indicator that you might not get the output from that printer that you are expecting. You see, QuarkXPress prefers printing to PostScript printers. In fact, it's optimized for printing PostScript. So if your printer doesn't have PostScript built-in, you are usually better off, canceling out of the Print dialog, exporting a PDF and then printing that PDF within either Adobe Reader or Acrobat. Still, it's sometimes worth it to give it a try from within QuarkXPress, because sometimes it works out just the way you need it and you don't have to go through those extra steps. Now let's look through this dialog box.
At the top you choose your printer. Beneath that you can choose a Print Style, which I'll get back to you in just a second. Choose how many Copies you want to print, which Pages you want to print and by the way there are some tricks for that. If you want Pages 1 through 5, you can just type 1-5. If you want to add additional pages, you can type comma and then page 9 for example, print 1 through 5 and page 9 or print 1 through 5 and page 9 through 11. You can use any combination of hyphens and commas to tell XPress to print selections of pages.
XPress also has a little secret trick built-in where, let's just say you want to print from page 9 through the end of the document, you can type in end and that represents whatever page is the last page in your document. Finally, if your document is divided up into sections, just remember that these numbers relate to the numbers on the pages. So if your section starts with page 53, then you will need to type in page 53, if you want to print page 53. Even if it is logically the first page in the document. If you don't want to think about whether it's page 53 or not, just use a plus sign and type the number of the page that you are after.
In other words this +1 would mean please print the first page of my document, I don't care what page number it actually is. If you wanted to print from page 1 through page 10, you would do +1-+10, and that means actual page 1 in the document, the first page, all the way through the tenth page in the document and again, I don't care how, they are numbered. Below that you can choose whether you want just the Odd or Even pages or all them. If you have a facing pages document, you can print the spreads as one page, you can print it from the last page to the first page, instead of the first to last and you can tell it, "please just fit my page into whatever space I've got on my paper" and that's Fit Print Area, but I'll turn that off.
You can also say well, I would like to print it at a certain percentage size. It has some handy built-in presets where you can type in a number that you like. Those are all the basics about printing any document on any printer. You may have noticed that off to the right, there's a proxy that shows you the result of the changes that you are making to these controls. It shows you that your paper is going to feed in that way. It shows you that the device you are using has cut sheets and not a role of paper. It shows you an outline of your page size, the green indicates the area on the page that can have an image on it and the blue indicates the size of the layout that you are printing right now.
We have a little document printing on a letter size sheet of paper. These basic settings are common to every job you will print. In the next movie we'll learn what each of the more advanced controls are for.
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