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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
When working with publications in Microsoft Publisher 2010, there are times when you'll need to work on the layout and have a bird's eye view of your document. There are other times where you need to zoom in to work on the content. So, there are different zoom levels to choose from, and some functionality you need to know about. We're going to explore that now using, first this document called Brochure6.pub, and you'll notice that it's a two-page document, and it's laid out landscape, in other words, it's wider than it is tall. If we go to the View tab, you'll notice in the zoom area here of this tab that the zoom level has been set for us, to 68%, and this allows us to see the entire page.
If we move to another document and open it up, here we've got a postcard, and in this case, we've got the two-page document, again laid out portrait, and to see the entire page, if we go to the View tab, you'll notice the zoom level is set for us to 54%. So this is done for us automatically, and now it's up to us to be able to change the zoom levels to work on the content and lay out our document. So we'll continue working with our TTPostCard6 publication, and let's say we want to zoom in to maybe work on the graphic.
But we have a number of options. The first option that we see in the zoom group on the Ribbon is 100%, and this will take us to the actual size. This is what it's going to look like if we were to print it, so let's give that a click. Now, of course, when we zoom in to 100%, and we see that value appear here in the dropdown, we can't see all of our document, and we need to use the scrollbars now to scroll up and down, or using the scrollbar at the bottom to scroll left or right, or horizontally. But this does allow us to see the content itself and work on it.
If we want to zoom back out to the whole page, we have a button for that as well. So, clicking the Whole Page button takes us back to where we started at 54%. Two shortcut buttons to go to actual size or view the whole page. Now, if you want to be more specific, for example if you want to see the entire page width, we have a button for that as well. Click this button. You'll be able to see the left and right-hand sides of your page, but in this case because we're working with a portrait document, we need to use a scrollbar to scroll up and down to see the vertical contents.
If we go to the dropdown, where it now says 119%, and click that, we've got a number of presets to choose from here as well. So, we can go as low as 10%, all the way up to 800%, if we really need to zoom in on detail, for example, when working on graphics. So, let's just choose something like 75%, and then use our scrollbars to try and get as much of the page showing up here on our screen. Now that's working with a portrait document. Let's switch over to that other document, which is our brochure, where we've got two pages again, but laid out landscape.
If we go to 100%, we're zoomed in here. We can almost see the entire width of our page, and it allows us to work on the content. If we go to the dropdown and choose something like 75%, this is a great view. We almost see the entire page, but we're zoomed in a little bit further than the default that we saw when we opened up this particular publication. If we go to Page Width, notice that nothing really changes here, except that 94% is the zoom level, we can see the full width and almost the full height, because we are using what is known as a landscape orientation. So there is not a lot of panning necessary at this particular level.
There is another way to change zoom levels if you prefer not to use the Ribbon. Maybe you're using the Ribbon to do other things in your document. You can move to the bottom right-hand corner on the status bar down here. You'll notice we've got a Zoom slider, and we've got buttons at each end. The Minus button, of course, is going to take us back to 10% increments. So, at 90%, clicking the Minus sign, again, will take us to 80, and back to 70, and so on. Using the Plus sign does the exact opposite, bumping us up, and we can even use the slider to be more specific.
So, we can go in between those 10% intervals. There is a button on the far right to show the whole page, so when we click that, now we see the whole page, and our zoom level is set back to the default. If we go to the View tab, there it is at 68%, in the Zoom field. So, there are a number of options for zooming in and out of your documents. Depending on the type of document, the default zoom level will be different. Depending on the layout of that document, you'll also see different default levels, but they can always be changed, either from the View tab on the Ribbon, or from the zoom buttons that you find in the bottom right-hand corner of your screen.
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