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Working with text in tables

From: Publisher 2010 Essential Training

Video: Working with text in tables

Working with text in a table in a Microsoft publication is very similar to working with text in any application, like Microsoft Word, or even Excel, for example. So we're continuing to work with our calendar publication, where we've entered October 2010 in the very top row, set of merged cells. And if you've been following along with me, this is our TTCalendar publication, you've been probably looking at the left-hand side, saying, "Well, it says September 2010 over here on the left-hand side." All we're going to do is click inside there and then click the border and press Delete on your keyboard to remove that.

Working with text in tables

Working with text in a table in a Microsoft publication is very similar to working with text in any application, like Microsoft Word, or even Excel, for example. So we're continuing to work with our calendar publication, where we've entered October 2010 in the very top row, set of merged cells. And if you've been following along with me, this is our TTCalendar publication, you've been probably looking at the left-hand side, saying, "Well, it says September 2010 over here on the left-hand side." All we're going to do is click inside there and then click the border and press Delete on your keyboard to remove that.

Now we're going to just stretch this out a little bit, so click the Two Trees Olive Oil box or image, and we will just click and drag that out to the left to stretch it out, and maybe we'll bring it in from the right-hand side just a little bit. And now we can actually spread out our table a little bit, giving ourself some extra room here. We'll just click on the border of the table, and we'll just go down to one of the corners. When you see the double diagonal arrow, just click and drag it across to the left. Notice that the columns stay equal width, and that's perfect for our needs for creating our calendar.

You should also know that there are number of preset templates for creating calendars, so you would not actually have to do all of this, but it's a good exercise in working with the contents. So here in the very top cell, in the second row, we're going to start entering some of our text, and here's where the days of the weeks will go. So in this case, we're going to start with Sunday. When you hit your Tab key, you actually move to the next cell, ready to type in Monday. And you will always use your Tab key to move to the next cell.

Now when you get to Saturday and you hit Tab, you'll notice it moves you down to the next cell in the next row, so the Tab key will always move you to forward. Hold down Shift and press Tab, and you'll move backwards. And not only that, if there is content, it'll be selected, so you could type right over it if you needed to. And we're going to Shift+Tab all the way to Wednesday and type in correctly, if you made the same mistake as me.

Now we have to know exactly when the first of October is. It happens to be a Friday. When we click that cell, it's been preformatted, so that the alignment is in the top right-hand corner. We'll just type in a one, and we'll tab through, typing in the remaining days of the week. And if you make a mistake, don't worry; remember, Shift+Tab takes you back and you can type over what's there and just tab past anything that's already typed in.

All right, you've got the idea. You can finish off your table, typing in the remaining numbers if you need to. Then you can go back, highlight the cells that need to be reformatted, if necessary, and if there's content in them - even if there's not, you can highlight those cells. Just click and drag across them and start making changes to the text, just like you would working with regular text. That means from the Home tab you can go to the Font group, for example, start working with the font name, the font size. I'd like to see this in bold, and I'd like to see the color maybe changed from black to white.

We'll see how that looks when we click off. You see it's very hard to see, especially in the white row. So we're going to go back inside, select all of those cells by clicking and dragging, and change the color back to black, or maybe even a dark green would be nice. I'll go to the very dark green. There you go! You can see what that looks like by deselecting. That works out in both the shades: white or this shaded green color. So formatting your text once it's in a table, very similar to working with tables in Microsoft Word, working with a spreadsheet in Microsoft Excel, or just text on its own in any application.

Once the cells are highlighted, you have the access to all of the formatting options you would have on working with text in any program.

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This video is part of

Image for Publisher 2010 Essential Training
Publisher 2010 Essential Training

60 video lessons · 14096 viewers

David Rivers
Author

 
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  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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