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Publisher 2010 Essential Training
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Using proofing tools


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Publisher 2010 Essential Training

with David Rivers

Video: Using proofing tools

Publisher 2010 makes use of a number of proofing tools that are available to you in the Office suite. They're also available here: things like Spellcheckers, Thesaurus, even a Research pane that allows you to lookup content. We're going to take a look at those now using our Flyer publication. Let's start with spelling, because right off the bat, as we look at our document, we see some words that are underlined with a red squiggly line. Let's just zoom in to about 110%, so we can get a better look at that. It looks like the word "flavoured" is spelled 'our' and different variations of that word are all underlined.
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  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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Publisher 2010 Essential Training
3h 40m Beginner Oct 11, 2010

Viewers: in countries Watching now:

In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.

Topics include:
  • Exploring the user interface
  • Creating and saving publications
  • Adjusting page and print setup options
  • Working with bulleted and numbered lists
  • Changing the appearance of typography
  • Translating text into other languages
  • Aligning, layering, and formatting objects
  • Inserting pictures and graphics
  • Working with tables
  • Creating master pages
  • Using Design Checker to fix design issues
  • Preparing publications for the web
  • Performing mail merges
  • Preparing publications for commercial print
  • Previewing and printing publications
  • Sharing publications with Pack and Go
Subject:
Business
Software:
Publisher
Author:
David Rivers

Using proofing tools

Publisher 2010 makes use of a number of proofing tools that are available to you in the Office suite. They're also available here: things like Spellcheckers, Thesaurus, even a Research pane that allows you to lookup content. We're going to take a look at those now using our Flyer publication. Let's start with spelling, because right off the bat, as we look at our document, we see some words that are underlined with a red squiggly line. Let's just zoom in to about 110%, so we can get a better look at that. It looks like the word "flavoured" is spelled 'our' and different variations of that word are all underlined.

This will typically indicate a typo, a spelling mistake, but sometimes it's a word that's simply not in the dictionary, and it's not really spelled incorrectly: things like proper names, for example. So we're going to run the Spellchecker. The simple way is to go to the Review tab, and click Spelling, or use your keyboard shortcut, F7. It's in the Proofing group here, and when we click Spelling, it may be that your cursor is near the end of the document, and it doesn't find anything, but you can always click Yes to check the rest of the publication. It's going to start off at the beginning again.

There is that word flavoured with ed on the end, but notice the 'our' spelling, and that's really the UK or Canadian spelling of the word flavored. So you'll notice that the suggestions to change to are the US spelling. It's based on the default US English dictionary that's being used here. So we can choose to ignore that, and we'll go onto the next one or simply ignore them all, and that's the word "flavoured." If you wanted to, you could change that one occurrence or change them all to using the US spelling.

Another option is to add it to the dictionary, and that way it'll never show up as a spelling mistake again. And when you're done with the Spellchecker, there is the Close button. So let's just choose to ignore all occurrences of the word flavoured spelled that way. Now, it goes onto the next word, which is just flavour, spelled with an 'our,' and we can do the same thing there. Let's ignore them all. Now, we're going on to another occurrence. This is flavours with an s. We'll ignore all of those. Now, we're actually going to another text box over here on the right-hand side, where the word chilis is highlighted, spelled the way we see it here, not in the dictionary.

There are suggestions of what we can change it to. So let's leave chilis spelled the way it is here, Change to; we'll click the Change button. It's the default button, by the way. So pressing Enter on your keyboard will do the same thing. Now, you'll see the spellcheck is complete. So there are no other words in this particular document that are not recognized in our default US English dictionary. Now, another option is to simply right- click words that are underlined in red and fix them on the fly.

The options that you see with those red squiggly lines, for example, is just that spelling is being checked on the fly, and you're being shown what they look like. Those won't print that way, obviously, but they are brought to your attention with the red line. If you want to change that, just simply go to Backstage view by clicking the File tab, then Options, then click Proofing here in the Navigation pane, and you'll notice the various spell correction options that are selected for Microsoft Office programs. Anything you change here affects your other office programs in the Office suite as well.

So uppercase words will be ignored and any words that contain numbers, they won't be treated as spelling errors, neither will Internet and file addresses. Words that are typed in twice by accident, let's say repeated words, will be flagged, not fixed automatically, but flagged for your attention. Then there are some other options here that are not turned on, so you can pick and choose which ones you want to turn on or off. Check spelling as you type is, by default, turned on. That's why we see those red squiggles. But if you want to turn that off, so you don't have to deal with that or hide the spelling errors, you can do that as well.

So we'll just click OK. So you can set up Spellcheck to suit your own needs. The other thing we can do is look up synonyms, using the built-in thesaurus. So, for example, if we were to go to the word "Infused" here, and as soon as we click inside a word, you'll notice that Thesaurus button is available to us; Shift+F7 is the keyboard shortcut. When we click that, we're going to see the word in the Research pane here, Search for: and we're actually using one reference tool here called the English(U.S.) Thesaurus.

You can see we've got some different options here for verbs, which are indicated by the v in brackets. These are synonyms. There is another one: Steeped. It not might be a good word right there, Steeped. Notice when we hover over words, you get that little dropdown. So you can click it to insert it, copy it, so you can paste it wherever you like or look up that word. We're going to choose Insert. All of a sudden, it changes the word that was clicked on. In this case, the word Infused changed to Steeped.

So Thesaurus is a great way, if you find you're repeating words on a regular basis, and you want to mix it up a little bit, try using the Thesaurus to find something that is a synonym, and this gives a little variety to your document. Now, you'll notice the Research pane stays open, and the Research pane is a great tool for looking up words, if you want to get meanings, for example, use some of the online features. So all we're going to do is click the word "Olive" here, and if you hold down your Alt key and click a word, you'll notice it gets replaced here into the Search for: field.

Now, you could type that word in if you wanted to, but not only is it placed there, it's also highlighted. So we could use some of the other research tools by clicking the dropdown. In fact, you can go to All Reference Books if you want to see a whole listing here. Notice in the Encarta Dictionary, we get the definitions. There is green or black fruit, olive tree, olive wood, and so on. As we scroll down, we do have some other options for translating. We'll get to that in the next lesson. There is the Thesaurus again, English Assistance, and you can click the little triangles to open these up.

So if you need to look up certain words, maybe you're not sure of the meaning of a certain word, you have access to all of these reference books in the Research pane. When you're done, just simply click the Close button in top-right corner to close that up. You'll notice the Research button is no longer highlighted in the Proofing group. I'll just click off the page here to deselect anything that's selected. So you do have a number of proofing tools available to you in Publisher that are similar to the tools you're using in the other Office applications, like Word and Excel, for example, all of them available to you here. Just keep in mind when you change some of the options up, you're changing them for the entire suite.

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