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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
To help speed up the design process of your publication, Publisher offers a number of building blocks, and you can also create your own. That's what we're going to do right now, working with our NewPostCard publication. Let's start by looking at the existing building blocks. In this case, we click the Insert tab on the Ribbon. You'll notice there is a Building Blocks group. You'll see Page Parts. When you click this dropdown, you'll see different headings, pull quotes, sidebars, and of course, you would add your own text to any of these building blocks that might contain text.
You can also access more page parts from here. If we go to Calendars, you'll see different calendar building blocks that could be inserted into a publication, a great timesaver. Borders & Accents, even advertisements that you could alter once inserted into your publication. When we just click off the page anywhere, and go back to the Building Blocks group, you'll notice this little button in the bottom right-hand corner, which gives you access to the Building Block Library. Here you'll see Advertisements, there is Borders & Accents, Business Information, et cetera.
There is the Page Parts as well. You'll also have more categories that you can click. If you've created your own, you might see some results here. If you see no results found, it means you haven't done this yet. So we're going to close this up. We're going to create our own building block. Let's say, for example, we often use this border that appears at the top with the Two Trees Olive Oil Information in it and everything. Now this has multiple pieces that make this up. So the first step is to select them all. So we'll just move up to the top-right corner of the page, above any graphics, and to the right of any graphics.
Then click and drag down and across, so we engulf everything that we want to group together into a building block. The key word there is group, so the first thing we need to do is group them. You'll notice, when we select all of these objects, we get a number of Format tabs for Drawing tools, Text Box tools, and Picture tools. We can also go to the Home tab here on the Ribbon. You'll notice that we have, in the Arrange group here, a Group button. So we'll click that first. Now everything is grouped into a single object. The fastest way to make it a building block is to go anywhere inside the selected object and right-click.
From here, you can Save as Building Block. This applies to text boxes, graphics, images you might have inserted, Anything in your publication can be saved as a Building Block once selected. So let's do that, Save as Building Block. You can see we get to give it a title here. We have a number of other fields that are optional, that can be filled in. But the Title here, you'll might see Group there by default. Let's call this, it is a group set of objects, but we're going to call it our GraphicHeading.
You can add a description if you wanted to, indicating that it's olive green heading with the Two Trees info in it. What gallery do you want to add it to? You can Page Parts is the default. But here is where we can add it to one of those other groups if we needed to. Let's leave it at Page Parts. Do you want to be able to see it in the gallery? Sure. Make sure that check box is selected. The Category, General. You can see it could go into Headings. I think that's a good category. Keywords, if you needed to find it. You can add this. It would help in the search process.
But let's just click OK. Let's go to a new publication. Click File > New, and we'll just do a blank. Notice that we want to insert that part. Well, we just go up to the Insert tab. For Building Blocks, remember, we added it to the Page Parts. There it is, Recently Used, right at the top. If you needed to use your scrollbar to find it, you could. There is a bunch of presets in there, but there is also your own that you just created.
When you select it, or just hover to see GraphicHeading, but when you click it to select it, it gets inserted using the color scheme et cetera that's been applied to the publication you're working with. So now, it's just a matter of moving it into position. You can resize. It's one big object. Then deselect when you're done. So building blocks, although there are many to choose from already in Publisher 2010, you can also create your own. This can be a huge timesaver when you start to pile up the building blocks, and then simply reuse them as necessary as you create your publications here in Publisher 2010.
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