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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
Like almost every application out there, Publisher 2010 has built-in Undo and Redo functionality, which can come in very handy if you make a mistake or if you complete a number of steps that you'd like to undo quickly. So we're going to take a quick look at it now. Continuing to use our catalogue publication from the previous lesson, if you are following along with me, we are on page 6 here, a page that we moved. If you haven't been following along, you can catch up by opening up TTCatalogue8 from your exercise files, and go to thumbnail 6 here.
Let's just say we want to move that somewhere else. We'll right-click and choose Move from the pop-up menu, select page 2, and we actually want this to go to before page 2. We'll select Before and click OK. Now, we've just done something that can be undone if we didn't really mean to. Let's go up to the Undo button that does appear on the Quick Access toolbar. As you hover over that, you can see it actually tells us we're about to undo what we just did, which is to move a page. The keyboard shortcut, like every application out there, is Ctrl+Z. Let's just click it, and you can see it's back to being page 6.
So, that's a nice timesaver. We didn't have to move it back. What if we were to select multiple pages? Let's go up to the View tab, go to Two-Page Spread; it allows us to see two pages side-by-side in our newsletter. We'll select pages 2 and 3, right-click, and choose Delete. Now you can see both pages is the default. Let's say that's exactly what we want to do. We click OK. We see that using multiple page spread that we should be using multiples of four in this particular template, which is a newsletter, but we can click OK and just those two will go.
Now we realize we really didn't want to delete those at all. We need them back. Let's try Ctrl+Z this time. Ctrl+Z is the keyboard shortcut, so holding down Ctrl, tap Z at the same time, and you can see they come back. When you release the Ctrl key, we've got all seven pages again. Perfect! Let's say we do multiple things now. Let's say we move 2 and 3 down, and we see that bar after 4 5, and then we go to page 7, and we go up to the Insert tab, click the Page dropdown and insert a duplicate page.
We'll say of both pages, click OK. Now we've got duplicates down there. Now we want to move some more pages around, so we'll go to 4 and 5, and drag it between 7 and 8, so you see that gray bar. We don't want to go between single pages, between the doubles. Now, we've done a few things, and if we need to get back to where we were, check out the Undo button. It has a dropdown next to it. We click that. You can see each of the things we did. We moved a page. There's the duplicate. There is the move again. There's the Two-Page Spread.
So, we can undo all four actions, or you can see we can go from 1 to 2 to 3, and in any case, if we choose a third one, we'll get all the steps before that; same thing if we go to the second one. You can't just pick and choose. So, they're in order here. Let's undo all four actions, and you can see we're right back where we started. Now, you'll notice the Redo button is available to us. We've undone everything we can, so it's not even a selectable button from the Quick Access toolbar, but the Redo button is. If we hover over the Redo button, it's the last thing that you can see we're about to Redo, which is the two-page spread.
But we can click the dropdown and see all four of those. So, if we want to get a couple of them back, we can do that. Let's go down to Move Page and click there, and you can see we're back to halfway through those four steps. Now both buttons are available to us, so we can undo that, and we can redo the rest of those if we wanted to. Let's do that to go right back where we started here with our nine pages. So, Undo and Redo can save you a lot of time. If you make a mistake, remember Ctrl+Z on the keyboard or the Undo button.
If you go through a number of steps and you want to start over, start fresh, you can undo all of the steps using the dropdown, a couple of features that may come in handy when you need them.
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