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Using Find and Replace

From: Publisher 2010 Essential Training

Video: Using Find and Replace

When you need to locate text in a publication, or locate text that needs to be replaced with something different, the Find and Replace functionality will come in handy, and that's we're going to look at right now using our flyer publication. If you've been following along, you can continue to use your publication, or if you're getting caught up, we're using Flyer6.pub. Now we're zoomed out, so we can't really see the content. We can see how it's laid out, but we can't read the content. And we can still use Find and Replace to locate certain content.

Using Find and Replace

When you need to locate text in a publication, or locate text that needs to be replaced with something different, the Find and Replace functionality will come in handy, and that's we're going to look at right now using our flyer publication. If you've been following along, you can continue to use your publication, or if you're getting caught up, we're using Flyer6.pub. Now we're zoomed out, so we can't really see the content. We can see how it's laid out, but we can't read the content. And we can still use Find and Replace to locate certain content.

Let's say we wanted to find the word "flavored." Well, in that case you could use the keyboard shortcut, if you're accustomed to using it in other applications. Ctrl+F is the keyboard shortcut. You'll notice what happens. It opens up the Find and Replace pane over in the right-hand side of your screen. Find is selected, the cursor is flashing in the Find what field, and all you have to do is type in what you're looking for. We'll type in "flavored," click Find Next, and you can see what happens. It's actually highlighted here in this textbox, in the bottom left-hand corner of the page. Now if you really want to be sure, you can zoom in. We use the zoom slider to zoom right in. Sure enough, that's the word flavored.

If we click Find Next, you can see it shows up again, a little bit further down in that paragraph. Click again, and it's finished finding that word. In other words, it doesn't exist in any other location. So we'll just click OK. Now you'll notice under Find options here that Search All is selected, so it is searching your entire publication. If you only want it to search from your cursor down, click the dropdown. That's your other option. You could choose Down, or if you want to go backwards through your document, you could choose Up. But by selecting All, you know you're going to find all occurrences of whatever it is you're looking for.

Now let's say you wanted to replace the word "flavor" or "flavored" with the British spelling, in other words you want to add the 'u' in there. In that case you would use Replace. Now if your pane is already open - we'll close it by clicking the Close button, you will notice the Replace button appear in the Editing group of the Home tab. And when we click this again, it's the same as clicking the Replace radio button. Now we see what we were searching for, and we have an additional field for replacing. Let's actually just type in the word "flavor," and add the word flavor with a 'u' and check out the options down below.

Match the whole word only would mean we'd have to find that word all by itself, flavor, not part of another word like flavored, and if you do want to find the word flavor as part of other words, you just simply don't select this check box. If you need to match the case, you can do that too, by adding capitals or wherever needed, but we're not going to worry about case. All we're going to do is go from one to the next, or if you're confident, you can click Replace All, just to simply replace every occurrence of the word "flavor," even if it's part of a bigger word, and have it replaced with this spelling.

Let's click Find Next though, to go from one to the next. Here you can see it does show up in this textbox over here on the right-hand side. So, all we're going to do is click Replace, and it replaces it and moves on to the next one. We'll click Replace again. There is flavor as part of the word we searched for earlier, "flavored," with an 'ed' on the end. So we can click Replace. Again, it shows up a little further down, and if you're very confident, you can still click Replace All at any time, just to complete them all.

It's finished searching the publication, and you can see now, when we click OK, we got these words with red squiggly lines, indicating they're misspelled according to the US dictionary, but they're spelled correctly for Canada and British spelling. So we'll just click outside the publication to deselect anything. When you're done, simply close it up. You can click the Replace button again or click the Close button, and it takes you back to your document. Let's zoom out to the entire page, and using Find and Replace just saved us a ton of time by not having to search through the content ourselves manually, and potentially missing the occurrence here and there.

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This video is part of

Image for Publisher 2010 Essential Training
Publisher 2010 Essential Training

60 video lessons · 14047 viewers

David Rivers
Author

 
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  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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