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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
When you need to locate text in a publication, or locate text that needs to be replaced with something different, the Find and Replace functionality will come in handy, and that's we're going to look at right now using our flyer publication. If you've been following along, you can continue to use your publication, or if you're getting caught up, we're using Flyer6.pub. Now we're zoomed out, so we can't really see the content. We can see how it's laid out, but we can't read the content. And we can still use Find and Replace to locate certain content.
Let's say we wanted to find the word "flavored." Well, in that case you could use the keyboard shortcut, if you're accustomed to using it in other applications. Ctrl+F is the keyboard shortcut. You'll notice what happens. It opens up the Find and Replace pane over in the right-hand side of your screen. Find is selected, the cursor is flashing in the Find what field, and all you have to do is type in what you're looking for. We'll type in "flavored," click Find Next, and you can see what happens. It's actually highlighted here in this textbox, in the bottom left-hand corner of the page. Now if you really want to be sure, you can zoom in. We use the zoom slider to zoom right in. Sure enough, that's the word flavored.
If we click Find Next, you can see it shows up again, a little bit further down in that paragraph. Click again, and it's finished finding that word. In other words, it doesn't exist in any other location. So we'll just click OK. Now you'll notice under Find options here that Search All is selected, so it is searching your entire publication. If you only want it to search from your cursor down, click the dropdown. That's your other option. You could choose Down, or if you want to go backwards through your document, you could choose Up. But by selecting All, you know you're going to find all occurrences of whatever it is you're looking for.
Now let's say you wanted to replace the word "flavor" or "flavored" with the British spelling, in other words you want to add the 'u' in there. In that case you would use Replace. Now if your pane is already open - we'll close it by clicking the Close button, you will notice the Replace button appear in the Editing group of the Home tab. And when we click this again, it's the same as clicking the Replace radio button. Now we see what we were searching for, and we have an additional field for replacing. Let's actually just type in the word "flavor," and add the word flavor with a 'u' and check out the options down below.
Match the whole word only would mean we'd have to find that word all by itself, flavor, not part of another word like flavored, and if you do want to find the word flavor as part of other words, you just simply don't select this check box. If you need to match the case, you can do that too, by adding capitals or wherever needed, but we're not going to worry about case. All we're going to do is go from one to the next, or if you're confident, you can click Replace All, just to simply replace every occurrence of the word "flavor," even if it's part of a bigger word, and have it replaced with this spelling.
Let's click Find Next though, to go from one to the next. Here you can see it does show up in this textbox over here on the right-hand side. So, all we're going to do is click Replace, and it replaces it and moves on to the next one. We'll click Replace again. There is flavor as part of the word we searched for earlier, "flavored," with an 'ed' on the end. So we can click Replace. Again, it shows up a little further down, and if you're very confident, you can still click Replace All at any time, just to complete them all.
It's finished searching the publication, and you can see now, when we click OK, we got these words with red squiggly lines, indicating they're misspelled according to the US dictionary, but they're spelled correctly for Canada and British spelling. So we'll just click outside the publication to deselect anything. When you're done, simply close it up. You can click the Replace button again or click the Close button, and it takes you back to your document. Let's zoom out to the entire page, and using Find and Replace just saved us a ton of time by not having to search through the content ourselves manually, and potentially missing the occurrence here and there.
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