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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
Publisher 2010 has a built-in Design Checker to check over your publication before you publish it, depending on the destination. It could be to the web, it could be to a commercial print house, for example. There are options for all of these scenarios. We're going to take a look at it using our NewPostCard5 publication, which has been updated with some addresses, and so on. You can it's a two-pager, really it's a back to back. It's a postcard that we might want to get published using our commercial print house. So we have this professional-looking card. We can send it to our customers.
To access the Design Checker, we go to Backstage view, by clicking File. You'll notice, with Info selected, the Run Design Checker button appears, right in the middle here. We'll use this to find potential problems in our publication before we actually print or send it via e-mail or post it on the web. So I'll click this button. All it does is it opens up the Design Checker in the right-hand side of our screen, so we can see our publication. You'll notice there are a number of check boxes, the first one being selected by default, which is to run general design checks.
Then you may or may not see items that need fixing down below. For example, there is an object encroaching on a nonprintable region on page 1. If we click this little dropdown button, we can go to the item to see what it is, or skip this check, never run it again, or get an explanation, which will open up a dialog box explaining the problem. Let's go to this item by clicking it. You can see it's selected here in the top-left corner. And there happens to be a white space at the top of it, so it's not really an issue, and we can pretty much ignore this.
We also see that on page 2, there is space below, in this case the top margin. If we click this dropdown, and go to the item, it takes us to page 2. That's not also an issue if we just plan on sending it to a commercial print house. But to really check, we can go over to our check boxes, and click Run commercial printing checks. You can see it actually adds one here. The publication is in RGB mode. We can click the dropdown to fix this. Convert it to another color mode. So I'll do that. Let's go to Process Colors (CMYK), and click OK, after we see the warning message that these colors are going to be converted. Click OK.
You can see now we see a green check mark here, so everything is good for a commercial print house. If it's going to be up on the web, we can run web site checks. This adds a whole bunch of additional issues that might need fixing. We can deselect that check box, and the list goes down. You'll notice the one we fixed disappears. We can run an e-mail check as well for the current page only, you'll notice. So if you wanted to check it for a page, go to that page first, then click Run e-mail checks.
It doesn't look like any other issues appear. So when you're done, you can close the Design Checker, and feel safe and confident that your publication is free of any issues that may occur when publishing to a specific scenario.
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