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Using AutoFit and linked text

From: Publisher 2010 Essential Training

Video: Using AutoFit and linked text

Publisher has some tools to help you make your text fit properly on a page, so on those occasions where perhaps you have too much text to fit into a text box, there are some adjustments that can be made manually, or you can take advantage of some built-in functionality that we are going to look at right now. We're going to continue to work with our menu, menu4.pub, if you are catching up. You'll notice we are on the last page, where we've added some ordering options here into a text box. Now let's say the text box has to be a certain size. When we click inside the text box, we do see the handles.

Using AutoFit and linked text

Publisher has some tools to help you make your text fit properly on a page, so on those occasions where perhaps you have too much text to fit into a text box, there are some adjustments that can be made manually, or you can take advantage of some built-in functionality that we are going to look at right now. We're going to continue to work with our menu, menu4.pub, if you are catching up. You'll notice we are on the last page, where we've added some ordering options here into a text box. Now let's say the text box has to be a certain size. When we click inside the text box, we do see the handles.

Let's say we want to size this down a little bit. And as soon as we size it down and maybe center it by clicking and dragging it over, we realize that all of a sudden the handles have turned red, and this little ellipses here appears, indicating that some of our text is actually getting cut off. And if we want the text box to stay that size and in that location on our page, then we might want to use some of the AutoFit options that are available to us. To do that, we'll go up to the top here where we see the Format tab, under Text Box tools, and we'll click there.

Over here in the Text group, you'll notice something for Text Fit, and when you click this, you see a dropdown. By default, Do Not AutoFit is probably turned on. It has a check mark next to it. But there are then three options to choose from. When you hover over Best Fit, you'll see that this will increase or decrease the size of the text, so the text fills the text box without overflowing, like it is now. That's if you want to keep the text box at its current shape and size. You can shrink text on overflow, decrease the size of the text, so that it fits inside the text box. Or, if you wanted to, you could grow the text box to fit the text so you're not changing the text itself, just the size of the text box.

So let's go to Best Fit and see what happens. You can see right away now, the handles have changed from red back to white, and now everything actually fits inside the text box. And if we click inside there, and we go to the Home tab, or even here with our Format tab, you can see in the Font group that it's been sized down a little bit so that it fits properly inside the text box that we wanted to keep. Now sometimes you've got text that needs to overflow into another text box and you want them linked. So let's just flip over to another publication.

This one's called Flyer4. And down at the bottom, if we click here under Infused Extra Virgin Olive Oil - and let's just zoom in so we can see that better, and we'll just scroll down, there it is - when we click inside, we see those red handles again and the ellipses, indicating that we've got more text than will fit in this text box. And we don't want to make those AutoFit adjustments here; instead, we want to create another text box over here, kind of a like a second column. Then we can flow this text into the other text box.

So we'll start by drawing the text box. You probably have your Text Box tools already selected here on the Home tab. We can click Draw Text Box. We're just going to go next to the existing one, click and drag across and down. We'll make it similar in size, and when we let go, we now have the second text box. We can start typing here, or we can go back to the first one. Click anywhere inside it. Now click the ellipses symbol. When you do, that you'll actually see your little coffee cup ready to pour the overflowing text in to the placeholder, in this case the text box we created.

You can see we could put it anywhere we like, but this is where we want it. I'll just click, and now you can see our text actually flows from one end to the next. You know that it's flowing text when you see this little arrow symbol, and this indicates that it's coming from this particular text box. So there are a couple of options for making sure that your text is going to fit on your page, in the location that you need it.

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This video is part of

Image for Publisher 2010 Essential Training
Publisher 2010 Essential Training

60 video lessons · 14707 viewers

David Rivers
Author

 
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  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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