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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
Publisher has some tools to help you make your text fit properly on a page, so on those occasions where perhaps you have too much text to fit into a text box, there are some adjustments that can be made manually, or you can take advantage of some built-in functionality that we are going to look at right now. We're going to continue to work with our menu, menu4.pub, if you are catching up. You'll notice we are on the last page, where we've added some ordering options here into a text box. Now let's say the text box has to be a certain size. When we click inside the text box, we do see the handles.
Let's say we want to size this down a little bit. And as soon as we size it down and maybe center it by clicking and dragging it over, we realize that all of a sudden the handles have turned red, and this little ellipses here appears, indicating that some of our text is actually getting cut off. And if we want the text box to stay that size and in that location on our page, then we might want to use some of the AutoFit options that are available to us. To do that, we'll go up to the top here where we see the Format tab, under Text Box tools, and we'll click there.
Over here in the Text group, you'll notice something for Text Fit, and when you click this, you see a dropdown. By default, Do Not AutoFit is probably turned on. It has a check mark next to it. But there are then three options to choose from. When you hover over Best Fit, you'll see that this will increase or decrease the size of the text, so the text fills the text box without overflowing, like it is now. That's if you want to keep the text box at its current shape and size. You can shrink text on overflow, decrease the size of the text, so that it fits inside the text box. Or, if you wanted to, you could grow the text box to fit the text so you're not changing the text itself, just the size of the text box.
So let's go to Best Fit and see what happens. You can see right away now, the handles have changed from red back to white, and now everything actually fits inside the text box. And if we click inside there, and we go to the Home tab, or even here with our Format tab, you can see in the Font group that it's been sized down a little bit so that it fits properly inside the text box that we wanted to keep. Now sometimes you've got text that needs to overflow into another text box and you want them linked. So let's just flip over to another publication.
This one's called Flyer4. And down at the bottom, if we click here under Infused Extra Virgin Olive Oil - and let's just zoom in so we can see that better, and we'll just scroll down, there it is - when we click inside, we see those red handles again and the ellipses, indicating that we've got more text than will fit in this text box. And we don't want to make those AutoFit adjustments here; instead, we want to create another text box over here, kind of a like a second column. Then we can flow this text into the other text box.
So we'll start by drawing the text box. You probably have your Text Box tools already selected here on the Home tab. We can click Draw Text Box. We're just going to go next to the existing one, click and drag across and down. We'll make it similar in size, and when we let go, we now have the second text box. We can start typing here, or we can go back to the first one. Click anywhere inside it. Now click the ellipses symbol. When you do, that you'll actually see your little coffee cup ready to pour the overflowing text in to the placeholder, in this case the text box we created.
You can see we could put it anywhere we like, but this is where we want it. I'll just click, and now you can see our text actually flows from one end to the next. You know that it's flowing text when you see this little arrow symbol, and this indicates that it's coming from this particular text box. So there are a couple of options for making sure that your text is going to fit on your page, in the location that you need it.
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