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Using AutoCorrect

From: Publisher 2010 Essential Training

Video: Using AutoCorrect

Publisher 2010 has some built-in autocorrect functionality you might be familiar with and some of the other Microsoft applications. It will automatically correct typos and mistakes as you make them. So on the fly, there are number of options to investigate. So let's do that using our menu publication on page 4. If you're following along with me, you might have this open; if not, you can go to your exercise files, and open up Newmenu7. We're going to go to the back page here and just zoom in to about 110%. This allows us to see what we're working with.

Using AutoCorrect

Publisher 2010 has some built-in autocorrect functionality you might be familiar with and some of the other Microsoft applications. It will automatically correct typos and mistakes as you make them. So on the fly, there are number of options to investigate. So let's do that using our menu publication on page 4. If you're following along with me, you might have this open; if not, you can go to your exercise files, and open up Newmenu7. We're going to go to the back page here and just zoom in to about 110%. This allows us to see what we're working with.

We'll click after the e-mail address and press Enter. That starts a brand-new bullet. You'll notice that because we started a brand-new bullet, it's similar to starting a new paragraph or a sentence. So we're going to type in a fourth option, which is "Visit Us." Let's type in the word "visit" without a capital V. So I'll type in v and the rest of the word visit, and it stays lowercase, until you press the Spacebar to go onto the next word, and it capitalizes the V. So let's finish this up: "visit us in person at." Now, hold down your Shift key and press Enter to start a new line without starting a brand-new bullet.

We'll zoom in a little bit further here, so you can really see what we're working with. 150% should do it. Now, we'll start to type in the company name. Let's start with the word "The." This is not a brand-new sentence. We use Shift and Enter. So let's type in the word "The" with a capital "Teh," a very common typo, and hit the Spacebar, and notice it gets fixed. The is one of those words that appears on the list. So I'll finish that up: Two Trees Olive Oil Co.

and hold down your Shift key to press Return to go onto the next line of the address. Now, there is a whole bunch of things that are built-in here. For example, let's just try typing in some very common words that might get fixed, like days of the week. We'll type in the word Tuesday. Type it in without a capital, hit the Spacebar, it gets capitalized because days of the week should be capitalized. So where are all these things? Well, when we go to Backstage view, by clicking the File tab in the top-left corner, then select Options, you'll see one called Proofing.

Select it, and there is your AutoCorrect options. So we can change how Publisher corrects and even formats text as we type by clicking the AutoCorrect options button. This opens up a dialog box, and you see, by default, everything is checked off. So it's going to show the AutoCorrect Options buttons. There is TWo INitial Capitals; sometimes you hold down the Shift key a little too long, and the first two characters of the word get capitalized. It'll automatically fix that, so it's only the first. Capitalize the first letter of sentences; we saw that with visit us in person.

First letter of table cells; if you're working in a table, the same thing is going to happen. Names of days of the week. Sometimes you hit the Caps Lock key, you forget that it's on, and then you continue typing, holding down the Shift key at the beginning which gives you a lowercase, and the rest is uppercase. It's automatically going to flip that around for you and turn off the Caps Lock. And Replace text as you type, that's where we saw the word The, spelt incorrectly Teh; so if we were to type in Teh, you can see that there it is: Teh is replaced with the word The.

Now, this is interesting because you can take any of these out. Notice when it's highlighted, you have a Delete key, so if you wanted to remove it. Let's just click Cancel here, and we'll go back into our AutoCorrect options, and let's see if we can add our own. Think about the Two Trees Olive Oil Co. and having to type that out over and over. We might want to put in the shortcut here, like ttooc, short for Two Trees Olive Oil Co.

Now, in the With field, we can enter that the way we want it to appear. Now, every time we type these five letters, we're going to see the full title. It's going to save us a lot of time in having to type this over and over. All I have to do is click the Add button. It gets added alphabetically here, in with the rest of the Ts. So we'll click OK, click OK again. Now, let's go back into our menu here, and we'll just take that out, click and drag, press Delete.

Now, we're going to enter it by using our shortcut, ttooc. And when we press Enter or Shift +Enter, even a Spacebar to start a new line, look what happens. It's automatically created for us, just like that. That's what AutoCorrect can do. It can save you a lot of time. It can also fix up those mistakes. So if you're a very quick typist, you're typing away, you know you made a couple of mistakes, you go back to try and find them, and they're gone, it's probably AutoCorrect. So there's many, many options that you can leave on, but you can pick and choose the ones you want to turn off as well.

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This video is part of

Image for Publisher 2010 Essential Training
Publisher 2010 Essential Training

60 video lessons · 13877 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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