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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
Publisher 2010 has some built-in autocorrect functionality you might be familiar with and some of the other Microsoft applications. It will automatically correct typos and mistakes as you make them. So on the fly, there are number of options to investigate. So let's do that using our menu publication on page 4. If you're following along with me, you might have this open; if not, you can go to your exercise files, and open up Newmenu7. We're going to go to the back page here and just zoom in to about 110%. This allows us to see what we're working with.
We'll click after the e-mail address and press Enter. That starts a brand-new bullet. You'll notice that because we started a brand-new bullet, it's similar to starting a new paragraph or a sentence. So we're going to type in a fourth option, which is "Visit Us." Let's type in the word "visit" without a capital V. So I'll type in v and the rest of the word visit, and it stays lowercase, until you press the Spacebar to go onto the next word, and it capitalizes the V. So let's finish this up: "visit us in person at." Now, hold down your Shift key and press Enter to start a new line without starting a brand-new bullet.
We'll zoom in a little bit further here, so you can really see what we're working with. 150% should do it. Now, we'll start to type in the company name. Let's start with the word "The." This is not a brand-new sentence. We use Shift and Enter. So let's type in the word "The" with a capital "Teh," a very common typo, and hit the Spacebar, and notice it gets fixed. The is one of those words that appears on the list. So I'll finish that up: Two Trees Olive Oil Co.
and hold down your Shift key to press Return to go onto the next line of the address. Now, there is a whole bunch of things that are built-in here. For example, let's just try typing in some very common words that might get fixed, like days of the week. We'll type in the word Tuesday. Type it in without a capital, hit the Spacebar, it gets capitalized because days of the week should be capitalized. So where are all these things? Well, when we go to Backstage view, by clicking the File tab in the top-left corner, then select Options, you'll see one called Proofing.
Select it, and there is your AutoCorrect options. So we can change how Publisher corrects and even formats text as we type by clicking the AutoCorrect options button. This opens up a dialog box, and you see, by default, everything is checked off. So it's going to show the AutoCorrect Options buttons. There is TWo INitial Capitals; sometimes you hold down the Shift key a little too long, and the first two characters of the word get capitalized. It'll automatically fix that, so it's only the first. Capitalize the first letter of sentences; we saw that with visit us in person.
First letter of table cells; if you're working in a table, the same thing is going to happen. Names of days of the week. Sometimes you hit the Caps Lock key, you forget that it's on, and then you continue typing, holding down the Shift key at the beginning which gives you a lowercase, and the rest is uppercase. It's automatically going to flip that around for you and turn off the Caps Lock. And Replace text as you type, that's where we saw the word The, spelt incorrectly Teh; so if we were to type in Teh, you can see that there it is: Teh is replaced with the word The.
Now, this is interesting because you can take any of these out. Notice when it's highlighted, you have a Delete key, so if you wanted to remove it. Let's just click Cancel here, and we'll go back into our AutoCorrect options, and let's see if we can add our own. Think about the Two Trees Olive Oil Co. and having to type that out over and over. We might want to put in the shortcut here, like ttooc, short for Two Trees Olive Oil Co.
Now, in the With field, we can enter that the way we want it to appear. Now, every time we type these five letters, we're going to see the full title. It's going to save us a lot of time in having to type this over and over. All I have to do is click the Add button. It gets added alphabetically here, in with the rest of the Ts. So we'll click OK, click OK again. Now, let's go back into our menu here, and we'll just take that out, click and drag, press Delete.
Now, we're going to enter it by using our shortcut, ttooc. And when we press Enter or Shift +Enter, even a Spacebar to start a new line, look what happens. It's automatically created for us, just like that. That's what AutoCorrect can do. It can save you a lot of time. It can also fix up those mistakes. So if you're a very quick typist, you're typing away, you know you made a couple of mistakes, you go back to try and find them, and they're gone, it's probably AutoCorrect. So there's many, many options that you can leave on, but you can pick and choose the ones you want to turn off as well.
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