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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
If you're brand-new to Microsoft Publisher, or if you've used earlier versions of Publisher, the very first thing you want to do is get acquainted with the new and improved user interface. That's what we're going to do right now by launching Publisher 2010. You can go to your Start button if you need to and find Publisher 2010 and launch it. The very first thing you're going to notice is a new view called Backstage view. Backstage view is accessed by clicking the File tab that appears at the very top left-hand corner of your screen.
We see this view instantly when we launch the application, because this is where we're going to go to create a new publication or open an existing publication. We're going to open one up, so you can click Open. You can navigate to your exercise files. In the Chap1 folder in the 01_01 subfolder is where you'll find something called WhatSign1. Notice that the extension is pub, short for publication. That's the default format for any files that you create using Publisher.
So with that selected, we'll click the Open button to open it up. Now Backstage view disappears. We're actually working on our publication at this point. It's time to get acquainted with the user interface. We'll start in the very top left-hand corner. Up here is where you're going to find the Quick Access toolbar. There aren't many buttons on this toolbar. It's kind of hidden away in the top left-hand corner, but it's totally customizable. Here's where you can add some of those commands that you use on a regular basis. By default, you're going to see the Save command, Undo and Redo, but there is also a little dropdown button that allows you to pick from a predefined list.
So if opening is something you like to do from here without going to Backstage view, you could add it by clicking Open, simple as that. Now it appears on your Quick Access toolbar. You can remove it by selecting it again after clicking that dropdown. You can add pretty much any command you like to the Quick Access toolbar. Like the name implies, it gives you quick access to those commands you use on a regular basis. But really, all of your commands are at your fingertips, thanks to this Ribbon. The Ribbon interface is broken up into several tabs.
You can see Home, Insert, Page Design, and Mailings, all the way across to View. Inside these tabs, you're going to see groups, such as with the Home tab selected, the Clipboard group, the Font group with font-related commands, Paragraph, et cetera. Now depending what you're working on, some of the tools will become available, or they'll be inaccessible. This is context-sensitive. For example, if we go into our sign here and click anywhere on any text, you'll notice a lot of things happen on the Ribbon.
First of all, we now have access to all of those Font commands. You'll also see something happen above the Format tabs for working with text boxes and drawing tools. So you can go to either of these Format tabs, which have suddenly appeared at the end of the Ribbon after the View tab, to help you work with the actual object you're selecting, in this case a text box. So if we go to something else, like at graphic, you'll see we now have the Format tab for working with picture tools. So it's very context-sensitive, always giving you the tools you need when you need them.
Let's go back to the Home tab. We'll just click off to the side of our publication, so nothing is selected. You're also going to see on some of these groups, these little icons in the bottom right-hand corner, indicating that there's an actual dialog box that you can access. So with the Home tab selected, we'll click again in any text. Let's just go to the Font group here. In the bottom right-hand corner, we'll click that little arrow, which gives us access to the Font dialog box, which is something that users of earlier versions of Publisher might be used to working with.
Here's where we can select the different font, font appearance, attributes, styles, et cetera. We do see a sample down below. We'll just click Cancel. We'll click off to the edge of our publication, so nothing is selected. The other thing you can do with the Ribbon user interface is use your keyboard shortcuts. If you're accustomed to using keyboard shortcuts, you know you can press the Alt key on your keyboard. When you do that with this latest rendition of Publisher, you can see these little labels that appear over the tabs on the Ribbon.
So you can go to any one of those tabs. Let's say we want to go to the View tab. You would hit W. Now you can see there are labels over the various commands in that particular section of the Ribbon. So if you wanted to, for example, use guides, turn those on, that would be the letter D on your keyboard. Now if you really meant to go to Review and not the View tab, you press Escape. That'll always take you back a level. There, now Review is a letter R. Now we're looking at the Review tab.
You can press Escape and then Escape again to go right back to kicking away all of those little labels for your keyboard shortcuts. The keyboard shortcuts you're accustomed to using in previous versions are still going to be available here. For example, the shortcut for printing for almost every application is Ctrl+P. If you hold down Ctrl and tap the letter P simultaneously, you'll notice that in this case it takes us to Backstage view. There is Print selected. We have all of our Print options, and we also have a Print Preview over on the right-hand side, something we can zoom in and out of.
If we press Escape, it takes us right back to where we were. Now let's go back to Backstage view again by clicking the File tab. Now in this case we're going to see information, by default, about the file we're working on. We can edit the Business Information. There's a Design Checker, Commercial Print Settings, all of that accessible from Info. We can go to other things here. For example, if you want to create something new now, click New, and there are those templates again. Saving and sending. We've also got access to all of our options, and we can exit Publisher altogether from here as well, by clicking Exit, but we won't do that.
We'll just go back up to the top and click the File tab, which again takes us back out of Backstage view. You also have your Page Navigation pane over here on the left-hand side. Panes are adjustable, so you can click and drag the borders if you needed more space; for example, you want to see bigger thumbnails. With multiple page publications, you'll be able to use these thumbnails to move from page to page. Down at the bottom right-hand corner, you have some buttons as well for changing the view, Single Page, Two-Page view, and there's a Zoom slider for zooming in and out if you need to, by clicking and dragging the slider or by using the buttons at either end.
Then you've got your scrollbars that appear on the right-hand side for scrolling up and down, or vertically, and the scrollbar at the bottom for going left to right, or horizontally. So that's a quick introduction to the new Ribbon-based user interface here in Publisher 2010.
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