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If you plan on sharing your publication with others, maybe you want to give them a copy to look at on their own computers, or you want to send it via e-mail, not everyone uses Microsoft Publisher. So if you want to ensure they're able to access your content, there are a couple of different formats to choose from that we're going to explore right now, using our resume file here. Let's go to Backstage view clicking the File tab and look at one method, and that is to use Save As. When you select Save As, you'll notice the Save As type dropdown offers many options.
So we have the different Publisher options, but we could, if we wanted to, convert this to a Word Document, so people using Microsoft Word would be able to look at it. It may not look exactly the same, however, and you may lose some of the content. So there are two options that are ideal for sharing the content, where you don't necessarily need people to make changes to that content, and they appear on the list up here on the top half. One is PDF, Portable Document Format. They'll just need the free Adobe Reader application to open it up, and it'll look pretty much the same as it does to us here in Publisher.
Same goes for the Microsoft version of this read-only document, called XPS. But we're going to click Cancel and look at another method for doing this. We'll go to Backstage view and go down to Save & Send. Now from here you'll see under File Types, we can change the file type. That's pretty much what we were doing using Save As, but we also have those two options together here: Create PDF and XPS Documents. So, when we click here, you'll see what happens. We get some information. It's a fixed format. It looks the same on most computers, preserves their fonts, formatting, images, et cetera, and it is a read-only document.
So we can now choose the Create PDF/XPS buttons by clicking it, and you'll see the default is it's about to save in a PDF format. Click the dropdown, and you only have one other choice here, and that's XPS. So depending on what the people will be using, more popular I think is PDF, so we'll leave that selected. You can even change the location. I'm going to do that. I'm going to put it on the desktop, keep the same name, the extension changes, click Publish, and it just takes a moment. If you've got Adobe Reader installed, it automatically opens it up and displays your document, or publication, in that format.
You can see it does look exactly as it does in Publisher, but now we have a read-only version of this document we can share with others. So we could e-mail this. We could print this out, if we wanted to, copy it to another drive; it's totally up to you. Now the same will go for the XPS version. That's a Microsoft read-only format that works very much the same way. And there's a free XPS Viewer. If for some reason you don't have the viewers, you can go to Adobe.com to download it for free. Same thing for Microsoft with the XPS Viewer.
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