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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
Once you have created your publication and you have checked out the commercial print settings, it's time to save the publication and get it ready for the commercial print house. So in this case, we do not simply just save the publication like we normally would; we will go to Backstage view by clicking the File tab and go down to Save and Send. There are number of different options for saving and sending your publications. In the Pack and Go group, down the left-hand side, you will see Save for a Commercial Printer. When you select this, you will have a couple of options to choose from before using the Pack and Go Wizard.
So let's, first of all, look at the first dropdown where it says Commercial Press. This is the best option for a commercial print house; it will create the largest file with the highest quality. There are some other options like High- quality printing, Standard, and Minimum size. If you are in touch with your commercial print house, they will probably suggest using the commercial press settings, but talk to them about it, and once you have made your selection, you go to the second dropdown now and decide what kinds of files you will be sending them. Notice both PDF and Publisher files will be created when we use the Pack and Go Wizard with this default.
The other option is just a PDF or just a Publisher file. But we will leave it at both. Now when you use the Pack and Go Wizard button, you will see the dialog box showing up, asking where you would like to pack your publication to. So it could be burned onto a disc if you have a CD or DVD burner. That's a great option. Then you can just hand it off to them on a disc, or you can choose another location. Maybe it's a USB drive, for example. I am going to put mine right on the desktop here and click Next.
You can see it did not take very long. The wizard copied the packed files into the directory selector, which was the desktop, and if we want to make changes to the publication, we have to use this Pack and Go Wizard again to make sure that those changes are saved in the group of files. So I will click OK. Now what we have to do is go into the location we chose to see what was created for us. So let's minimize Publisher. You can go to the location you chose. I chose the desktop, and you can see an entire folder is created here with the name of my publication Resume3, and you can see it has got a different extension.
When we double-click to open up this folder, you will see there is a zip file. This is easily copied to a USB drive or burned onto a disc that you can hand off to the commercial print house. So we have all of the fonts and any linked graphics and so on that they need, as well as the publication itself, and that's how you get things ready to hand off to a professional commercial print house.
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