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Previewing and printing your publication

From: Publisher 2010 Essential Training

Video: Previewing and printing your publication

Printing your finished publication in Publisher 2010 is a very straightforward process. We are going to do this now using our Resume1 publication, and we are going to use Print Preview first. So with the document opened, and on any page, just go to Backstage view, clicking the File tab and select Print. Now from this particular view, you'll notice there are really two sections: the section where we can select from a number of options, and then on the right-hand side we have a preview. You are going to see some things in the preview. For example, when you move your mouse pointer into the preview area, you'll see the Zoom button.

Previewing and printing your publication

Printing your finished publication in Publisher 2010 is a very straightforward process. We are going to do this now using our Resume1 publication, and we are going to use Print Preview first. So with the document opened, and on any page, just go to Backstage view, clicking the File tab and select Print. Now from this particular view, you'll notice there are really two sections: the section where we can select from a number of options, and then on the right-hand side we have a preview. You are going to see some things in the preview. For example, when you move your mouse pointer into the preview area, you'll see the Zoom button.

So you can click to zoom in, to get a better look. Then it changes to a Minus sign inside the magnifying glass, so you can zoom back out. We also have, at the top, the ability to display page numbering. This is not something that's going to print; it's just to help you remember what page you are looking at. So you can fade it out by going as far left as possible, or you can make it really stand out by moving to the right. And if you don't want it really interfering with the content, you'll probably want it to be somewhat transparent, so just move the slider to the location that best suits your needs.

You will also have rulers at the top and down the left-hand side reminding you of the size of your publication, and you can turn these rulers on and off using the toggle button at the top. Click it again to turn it back on. And of course, you have all of your zoom sliders and buttons down at the bottom right-hand corner. To move from page to page, you have navigation buttons. And if everything looks good, you're ready to start selecting from your print options. The Print button is what we will select once we've selected the proper options. Right now, you can see the current number of copies in this particular print job is set to the default of 1, but we can click in here and type in any number we want.

If we want it 10, we can use the up and down arrows to change the number. I am going to type in a 1 and keep it at 1. You can also select your printer. If you have more than one printer attached to your computer, or if you are on a network, you can click this dropdown to choose from the series of printers, including some other options if you're using things like OneNote, for example. Now the settings down below, you can see, by default, we are going to be printing all the pages. So in this case that's pages 1 to 2, but if you only wanted to print the current page, you click this dropdown, choose Current Page.

You could choose a custom range. If you have a long document, and you want to print pages 2, 10 and 5 through 20, you can choose Print Custom Range. This will allow you to type in that range right here. So you can use commas and dashes to create that range. Notice that we're going to be printing one page per sheet. It's an 8.5 X 11 sheet. We can tell from the rulers. Click this dropdown if you wanted it to be tiled. So if you had, for example, a postcard printing on an 8.5 X 11 sheet, you might be able to fit a few of them on there.

The size of the paper in the printer is set to letter. That's perfect for an 8.5 X 11 resume. Printing one-sided is the default. You can click this dropdown to print on both sides. You would have to flip your sheets, and you can see we can flip on the long or the short edge. It's totally up to you which way you want to flip your document. Now if you don't have a duplex printer that will automatically do this for you, it means, probably you'll want to go back here, where it says Print All Pages and just print your odd pages or even pages, and then go back and do a second print-job after turning those papers over in your printer.

Also, down below you can choose the colors. Here we have Composite RGB or if you want to make a black-and-white document, just click Composite Grayscale. Look at the preview here. It turns into that grayscale or black and white image, depending on your printer. If you don't have color printer, obviously this is a great option. But I do, so I am going to go back to my RGB. Now you can save these settings with your publication. That means the next time you go to print, all of your selections will be saved, and all you need to do is go up to the Print button and click Print. Off it goes to the printer, and you're back to working on your publication.

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This video is part of

Image for Publisher 2010 Essential Training
Publisher 2010 Essential Training

60 video lessons · 13939 viewers

David Rivers
Author

 
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  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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