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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
Printing your finished publication in Publisher 2010 is a very straightforward process. We are going to do this now using our Resume1 publication, and we are going to use Print Preview first. So with the document opened, and on any page, just go to Backstage view, clicking the File tab and select Print. Now from this particular view, you'll notice there are really two sections: the section where we can select from a number of options, and then on the right-hand side we have a preview. You are going to see some things in the preview. For example, when you move your mouse pointer into the preview area, you'll see the Zoom button.
So you can click to zoom in, to get a better look. Then it changes to a Minus sign inside the magnifying glass, so you can zoom back out. We also have, at the top, the ability to display page numbering. This is not something that's going to print; it's just to help you remember what page you are looking at. So you can fade it out by going as far left as possible, or you can make it really stand out by moving to the right. And if you don't want it really interfering with the content, you'll probably want it to be somewhat transparent, so just move the slider to the location that best suits your needs.
You will also have rulers at the top and down the left-hand side reminding you of the size of your publication, and you can turn these rulers on and off using the toggle button at the top. Click it again to turn it back on. And of course, you have all of your zoom sliders and buttons down at the bottom right-hand corner. To move from page to page, you have navigation buttons. And if everything looks good, you're ready to start selecting from your print options. The Print button is what we will select once we've selected the proper options. Right now, you can see the current number of copies in this particular print job is set to the default of 1, but we can click in here and type in any number we want.
If we want it 10, we can use the up and down arrows to change the number. I am going to type in a 1 and keep it at 1. You can also select your printer. If you have more than one printer attached to your computer, or if you are on a network, you can click this dropdown to choose from the series of printers, including some other options if you're using things like OneNote, for example. Now the settings down below, you can see, by default, we are going to be printing all the pages. So in this case that's pages 1 to 2, but if you only wanted to print the current page, you click this dropdown, choose Current Page.
You could choose a custom range. If you have a long document, and you want to print pages 2, 10 and 5 through 20, you can choose Print Custom Range. This will allow you to type in that range right here. So you can use commas and dashes to create that range. Notice that we're going to be printing one page per sheet. It's an 8.5 X 11 sheet. We can tell from the rulers. Click this dropdown if you wanted it to be tiled. So if you had, for example, a postcard printing on an 8.5 X 11 sheet, you might be able to fit a few of them on there.
The size of the paper in the printer is set to letter. That's perfect for an 8.5 X 11 resume. Printing one-sided is the default. You can click this dropdown to print on both sides. You would have to flip your sheets, and you can see we can flip on the long or the short edge. It's totally up to you which way you want to flip your document. Now if you don't have a duplex printer that will automatically do this for you, it means, probably you'll want to go back here, where it says Print All Pages and just print your odd pages or even pages, and then go back and do a second print-job after turning those papers over in your printer.
Also, down below you can choose the colors. Here we have Composite RGB or if you want to make a black-and-white document, just click Composite Grayscale. Look at the preview here. It turns into that grayscale or black and white image, depending on your printer. If you don't have color printer, obviously this is a great option. But I do, so I am going to go back to my RGB. Now you can save these settings with your publication. That means the next time you go to print, all of your selections will be saved, and all you need to do is go up to the Print button and click Print. Off it goes to the printer, and you're back to working on your publication.
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