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Inserting tables and choosing preset formats

From: Publisher 2010 Essential Training

Video: Inserting tables and choosing preset formats

One of the best ways to organize content in a publication is to use a table, which allows you to put text and numbers into rows and columns. And that's what we are going to do in this chapter, starting right now with inserting a table into our TTCalendar1 publication. Calendars are a great example where you need to have different rows and columns for the various types of content. So here in our document, or publication, we have a blank area on the right-hand side, a perfect spot to insert our table. To do that, you can see we have, from the Home tab on the Ribbon, under Objects, we have a Table button that allows us to insert a table.

Inserting tables and choosing preset formats

One of the best ways to organize content in a publication is to use a table, which allows you to put text and numbers into rows and columns. And that's what we are going to do in this chapter, starting right now with inserting a table into our TTCalendar1 publication. Calendars are a great example where you need to have different rows and columns for the various types of content. So here in our document, or publication, we have a blank area on the right-hand side, a perfect spot to insert our table. To do that, you can see we have, from the Home tab on the Ribbon, under Objects, we have a Table button that allows us to insert a table.

We can also go to the Insert tab if you happen to be there, and there is a Tables group. It's the same button. When you click this button, you can then choose to either select the cells, by moving your mouse pointer over a certain number of rows and columns, or use the Insert Table button down at the bottom, which will allow you to type in the number of rows and columns. So let's just move back up here. We know there are seven days in a week, so we need at least seven columns. Now as we move across, you'll notice just above, it shows us how many rows and columns we are about to create.

So when you get to 7x1, you can then move down and choose the number of rows. At the top, we should have the month and the year, and then we'll need at least four, maybe five other row. So let's do 7x6 table. When you see 7x6 table, click, and the table is inserted for you, right in the center of your publication. Now it's time to do a little manipulation. The first thing we want to do is size this and position it in the right place. So you'll notice, when you move to the border, which is I think gray, you will see the four-sided arrow, and that means you are safe to click and drag to position your table.

So we'll position it up, near the top-right corner. Now we'll go down to the bottom-left corner, and we are not going to move anything, so we don't want the four-sided arrow. We actually want to resize here. So we can resize by going to the border, and you see a double-arrow. And in this case, when we go down to the bottom left-hand corner, we see a double diagonal arrow. It means it's safe to click and drag to change the shape of our table. We'll just have it fill this right-hand portion of our publication. When you let go, everything is adjusted equally.

So you have seven equal columns, and you've got all of your rows, which are spaced out exactly the same. Of course, there is more manipulation that we can do with this. We can start by changing the way it looks. The preset that's created for us, you can see, is very simple. It's a table with, you can see the borders. There is no actual lines going around the outside or in between cells; we just see those dashes as markers or boundaries for each of the cells. So I will just click anywhere inside and then click on the border itself to select the entire table, because something else happens when you insert a table; you get table tools.

There is a Design tab and a Layout tab that appear at the end of the Ribbon. And with the Design tab selected, you can actually go into your Table Formats - now this is based on the color scheme used for the publication, click the little dropdown to see a number of preset formats to choose from. And we are going to find one here that's ideal for our table, which is going to be a calendar, maybe something with a little darker at the top, and as we hover over these, we get to see a sample. In this case, you can see each of the rows is a different shading, the top row, different color altogether, perfect for our title. And as we hover over these, we do get the live preview. Maybe we don't want the different shading for the rows.

This one has an extra border across the bottom row, which doesn't apply here. We've got some that don't use any border, except for around the outside. So once you've found one that suits your needs - let's just go down to how about this one down here Table Style 22, when we click, the changes are applied. You can deselect by clicking off the page to see the end result. Now of course, there is much more we need to do with this particular table to make it look like a calendar, but right now we've got it inserted into the publication, and we've chosen from one of the presets to give it some formatting, and we are ready to move on.

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This video is part of

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Publisher 2010 Essential Training

60 video lessons · 14016 viewers

David Rivers
Author

 
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  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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