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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
One of the best ways to organize content in a publication is to use a table, which allows you to put text and numbers into rows and columns. And that's what we are going to do in this chapter, starting right now with inserting a table into our TTCalendar1 publication. Calendars are a great example where you need to have different rows and columns for the various types of content. So here in our document, or publication, we have a blank area on the right-hand side, a perfect spot to insert our table. To do that, you can see we have, from the Home tab on the Ribbon, under Objects, we have a Table button that allows us to insert a table.
We can also go to the Insert tab if you happen to be there, and there is a Tables group. It's the same button. When you click this button, you can then choose to either select the cells, by moving your mouse pointer over a certain number of rows and columns, or use the Insert Table button down at the bottom, which will allow you to type in the number of rows and columns. So let's just move back up here. We know there are seven days in a week, so we need at least seven columns. Now as we move across, you'll notice just above, it shows us how many rows and columns we are about to create.
So when you get to 7x1, you can then move down and choose the number of rows. At the top, we should have the month and the year, and then we'll need at least four, maybe five other row. So let's do 7x6 table. When you see 7x6 table, click, and the table is inserted for you, right in the center of your publication. Now it's time to do a little manipulation. The first thing we want to do is size this and position it in the right place. So you'll notice, when you move to the border, which is I think gray, you will see the four-sided arrow, and that means you are safe to click and drag to position your table.
So we'll position it up, near the top-right corner. Now we'll go down to the bottom-left corner, and we are not going to move anything, so we don't want the four-sided arrow. We actually want to resize here. So we can resize by going to the border, and you see a double-arrow. And in this case, when we go down to the bottom left-hand corner, we see a double diagonal arrow. It means it's safe to click and drag to change the shape of our table. We'll just have it fill this right-hand portion of our publication. When you let go, everything is adjusted equally.
So you have seven equal columns, and you've got all of your rows, which are spaced out exactly the same. Of course, there is more manipulation that we can do with this. We can start by changing the way it looks. The preset that's created for us, you can see, is very simple. It's a table with, you can see the borders. There is no actual lines going around the outside or in between cells; we just see those dashes as markers or boundaries for each of the cells. So I will just click anywhere inside and then click on the border itself to select the entire table, because something else happens when you insert a table; you get table tools.
There is a Design tab and a Layout tab that appear at the end of the Ribbon. And with the Design tab selected, you can actually go into your Table Formats - now this is based on the color scheme used for the publication, click the little dropdown to see a number of preset formats to choose from. And we are going to find one here that's ideal for our table, which is going to be a calendar, maybe something with a little darker at the top, and as we hover over these, we get to see a sample. In this case, you can see each of the rows is a different shading, the top row, different color altogether, perfect for our title. And as we hover over these, we do get the live preview. Maybe we don't want the different shading for the rows.
This one has an extra border across the bottom row, which doesn't apply here. We've got some that don't use any border, except for around the outside. So once you've found one that suits your needs - let's just go down to how about this one down here Table Style 22, when we click, the changes are applied. You can deselect by clicking off the page to see the end result. Now of course, there is much more we need to do with this particular table to make it look like a calendar, but right now we've got it inserted into the publication, and we've chosen from one of the presets to give it some formatting, and we are ready to move on.
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