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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
Some of the publications you might create using Publisher 2010 will be single-page publications, like signs and flyers, for example. Others, however, will be multiple pages, like a newsletter. In those cases, you'll need to know how to insert new pages when you need them, and manipulate those pages. So, that's what we're going to do right now, and we're going to start by creating a new publication. So, click your File tab, if you're following along, to go to Backstage view, and select New in the Navigation pane. Now, we'll go to our Most Popular templates, and find a group that might include publications that are more than a single page, like Newsletters.
So, we'll select that, and now go to your Installed Templates and just simply select any template of your choice. I'm going for PhotoScope, click once to select, and then click your Create button in the bottom-right corner to create that new publication. A number of defaults happen. First of all, you're going to see, using this particular template, you've got placeholders for text and graphics and titles, and so on. Also, you'll see four pages are created for you. The first page is selected, over here on the left-hand side in our Navigation pane, so you can go to any page by simply clicking it here in this Navigation pane.
You'll also see, if you go to pages 2 and 3 that we've got this two-page spread happening, and that's another default. It's a view that you can change. We'll go to the View tab on the Ribbon, and you'll notice, in the Layout group, Two-Page Spread is selected. If you prefer to work with single-page thumbnails, you can go to Single Page, click there, and now you can move from one thumbnail to the next. So, let's go to thumbnail number two, or page two, and now we're viewing the contents over here in our work area.
If we need an additional page to appear, let's say before page 2, well, you might be on page 2 thinking if I insert it, it's going to push this page two down. So, we'll go up to the Insert tab on the Ribbon, and you'll notice the first group is for inserting pages. Two different types, Catalog Pages, which will be merged with content that might be stored in a database type file, it doesn't apply to our Newsletter, but we also have the very first button, which is simply Page. It's broken up into two halves. The top half is the default button. Ctrl+Shift+N is the keyboard shortcut for inserting a new blank page, but you'll notice that, by default, it's going to be inserted after the currently selected page.
If you click the dropdown, you'll see that option at the top, Insert Blank Page, but there's two other options as well: Insert Duplicate Page, so it's going to look identical with the same placeholders and graphics, that can come in handy and be a timesaver; You'll also have access to Insert Page, Ctrl+Shift+N, which will open a dialog box with some options. We'll get to that a little bit later. Right now, let's just insert our blank page by clicking Insert Blank Page. There it is; it's inserted. You can see it's our new page 3, so it was inserted after page 2.
If you want to move this around, no problem; just click and drag. So, I'll just drag it up over page 2, and you'll see that gray bar appear between the 1 for page 1, and this thumbnail here for page 2. So, when you let go, you've actually moved it up one. Now, as we scroll up, you can see it's our new page 2. If you didn't even want the page, you realize afterwards, you can simply right-click the thumbnail, and you'll see from the pop-up menu, there's our Insert Page option, but we also have Delete.
So, let's click Delete to remove the new page, and we're back to our original four pages, given to us by the template. Now let's go back to the Insert Page button, click the dropdown, and insert a duplicate page. Now we've got an identical page. Page 3 is the same as page 2. So now we can work on either one of these, changing the content, but we've already got all of these different placeholders for text in the text box. We've got graphics. You can see we've got a title up there as well.
All of that's there already for us. So it's going to be a big timesaver if you want to keep the same format. Now, let's go back to that, and right-click. I'm going to page 2, and we'll click Delete. You'll have to confirm by clicking Yes that you want to delete it, and we're going to go now to our Page dropdown, and choose Insert Page this time. Now, in this case, we get the dialog box. You can see we've got Left-hand page and Right-hand page, so those are options.
Click the dropdown. You can see we can insert different types of pages. We'll keep Story selected. In the Right-hand page, you can see, we have those exact same options. What's kind of cool is because we're using the Newsletter template, we see Insert Newsletter Pages. This dialog box changes depending on the type of document you're working with. You can always click More to see the default Insert Page dialog box. That allows you to choose the number of pages. Let's type 2.
We'll say Before the current page, and let's say we want to create duplicates, so we'll do that as well. The other option is blank or create one text box on each page, so you're ready to just add text. When you click OK and you scroll down, you'll notice you've got a number of duplicate pages here that were inserted exactly where we chose. Let's open up another type of document. So, we'll go to our Open option here, and we'll navigate to the 01_07 subfolder of the chapter 1 folder of your exercise files, if you're following along. This is a catalog.
We'll click Open. In this case, you can see we're using our Two-Page Spread view here as well. This is based on a different type of template. So, if we go to page 2 3, for example, and we go to Insert, click the dropdown for Page, and choose the Insert Page dialog box, notice what we get. In this case, it's a little bit different. It's what we got when we clicked the More button using our newsletter. Now we get to choose, again, the number of pages - let's change that to 2 - before the left page or after the right page, or it could go right in between pages 2 and 3 here, if that's what you have selected.
Choose Between pages, and let's go to create one text box on each page. When we click OK, notice we get this little dialog box, automatically insert pages. I'm going to click Yes, even though we change the default from 4, it changes the total. There is our new pages, and you can see they're inserted here, and we have a separation in between. Automatically, we're going to get four pages with this particular type of document. So, there are certain defaults that will appear depending on the type of template you're working with when you start to insert those pages.
Of course, at anytime, you can undo that, or go in here, just right-click and delete the pages you don't want. I'll save both pages and click OK. There is that multi-page spread thing again, indicating that it's multiples of four. So, when you click OK, we lose those two, and then we have two more that we need to get rid off. If we go up to the View tab on the Ribbon, and change to the Single Page view for our thumbnails, so it will be easier to work with individual pages, we can right-click, we choose Delete to select a single page. So we see that same message, and we should delete one more page to keep it even.
So, I'm going to click OK, and we'll do that: right-click and Delete. So, that's all there is to inserting pages. You can click and drag them to move them around. That's the easiest way. You can also right-click if you want to move pages around. This allows you to choose exactly where you want to move the page. And you can right-click to choose other options, like renaming your pages. So, if you want to actually name the page, especially when you're working with duplicates, this will help you to keep track of what you're working with. And deleting, of course, is something that comes in very handy when you have too many pages.
You will always some messages, depending on the type of publication you're working with, indicating that they should be even numbers, in multiples of four, or two in this case, using our newsletter. So, when it comes to multi-page publications, inserting pages, easily done from the Insert tab on your Ribbon, and then right-clicking the thumbnails allow you to do things like delete them, move them around, clicking and dragging - all things you'll need to know when working with multi-page publications.
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