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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
If you do plan on creating web versions of your publications that will be viewed online, perhaps on a web page, you might want to make it active, in other words create links on the page that will take people to other web pages or open up files or send e-mails, for example. These are called hyperlinks, and they are easily inserted into a publication. We're going to use this version of our science fair publication, called ScienceFair2. We're going to zoom in to the bottom section here, where we do have a web site as well as an e-mail address. So you may have the text here already, like we do, where you can click and drag over it, or you can type it in, and then to create the hyperlink, you just go to the Inserts tab on the Ribbon and in the Links group, click Hyperlink.
Now, there are many options for a hyperlink. It could take you to an existing file or another web page, another place in the current document, it could create a new document, and there's the e-mail address option we're going to talk about in a moment. But we want an existing file or web page. To do that, meaning we want to take our viewers to another location on the web, we would choose Browse the Web. This allows us to go to a web site. So we might go to the Two Trees Olive Oil company web site, or let's just use one that really exists here.
We'll use the lynda.com web site to see if this is going to work, since our Two Trees Olive Oil company is fictitious. So you see here is the web address that we want to use. This is the site that we want it to go to, lynda.com. We'll just switch back now to Publisher, and you can see the address appears there, and all we have to do is click OK. Now it's turned into a hyperlink, and you can see it's formatted differently. It's got the blue coloring and the underline, just like you would see for most hyperlinks, and of course you can change that formatting if you want.
It's done automatically for you. Let's see what happens with our e-mail address. We'll click and drag over that, and we'll do the same thing. From the Insert tab, click Hyperlink. This time we're going to choose E-mail Address. What's really cool here is you can type in the actually e-mail address. Now it happens to appear on the page, but instead, it could be a link just saying contact us, which would take us to an e-mail address. In this case, let's use sciencefair. You can see as soon as you start typing, the mailto command appears, and you could also add the subject.
So the people who are trying to contact you will automatically see a subject appear. So then I'll type it in: "More Information Request." Now down below you can access recently used e-mail addresses, if you've been doing this, but we've already had ours typed in, so it's not necessary. When we click OK, it becomes a link, just like our web site above. It's formatted accordingly. So now we've got our hyperlinks in there. If we really want to be able to test this, we need to save it to a web-based format. And we know we do that from the File tab, going to Backstage view, clicking Save As.
You can choose a location, such as your desktop, where it's easy to find. ScienceFair2 is the publication, but I'm going to change the type now to that htm version or mhtml, if you like, and click Save. Now what we have to do is access it. So when we minimize Publisher to go to the desktop, you have to choose the right one. If you were following along in the previous lesson, you might have an earlier version. Just click once to see that one is ScienceFair1, and the other is ScienceFair2.
That's the one we want. When we double-click, it's going to open it up in our default browser, and as we scroll down to the bottom, we're going to see both of those links. As we hover over them, we see the mouse pointer turn into the pointing finger. Let's try sending an e-mail by clicking the e-mail link. It will launch your default e-mail application. In my case, you can see it's Outlook. Look at that! There's who it's going to, the subject is already there, and I just have to type in my message and click Send to send off an e-mail. We'll close that up without saving.
So when you need to insert hyperlinks, it's a very simple process from the Insert tab on your Ribbon. Remember, hyperlinks can take you to other web sites, other files, it could even be used for sending e-mail messages like we just did here with our science fair publication.
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