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Inserting hyperlinks

From: Publisher 2010 Essential Training

Video: Inserting hyperlinks

If you do plan on creating web versions of your publications that will be viewed online, perhaps on a web page, you might want to make it active, in other words create links on the page that will take people to other web pages or open up files or send e-mails, for example. These are called hyperlinks, and they are easily inserted into a publication. We're going to use this version of our science fair publication, called ScienceFair2. We're going to zoom in to the bottom section here, where we do have a web site as well as an e-mail address. So you may have the text here already, like we do, where you can click and drag over it, or you can type it in, and then to create the hyperlink, you just go to the Inserts tab on the Ribbon and in the Links group, click Hyperlink.

Inserting hyperlinks

If you do plan on creating web versions of your publications that will be viewed online, perhaps on a web page, you might want to make it active, in other words create links on the page that will take people to other web pages or open up files or send e-mails, for example. These are called hyperlinks, and they are easily inserted into a publication. We're going to use this version of our science fair publication, called ScienceFair2. We're going to zoom in to the bottom section here, where we do have a web site as well as an e-mail address. So you may have the text here already, like we do, where you can click and drag over it, or you can type it in, and then to create the hyperlink, you just go to the Inserts tab on the Ribbon and in the Links group, click Hyperlink.

Now, there are many options for a hyperlink. It could take you to an existing file or another web page, another place in the current document, it could create a new document, and there's the e-mail address option we're going to talk about in a moment. But we want an existing file or web page. To do that, meaning we want to take our viewers to another location on the web, we would choose Browse the Web. This allows us to go to a web site. So we might go to the Two Trees Olive Oil company web site, or let's just use one that really exists here.

We'll use the lynda.com web site to see if this is going to work, since our Two Trees Olive Oil company is fictitious. So you see here is the web address that we want to use. This is the site that we want it to go to, lynda.com. We'll just switch back now to Publisher, and you can see the address appears there, and all we have to do is click OK. Now it's turned into a hyperlink, and you can see it's formatted differently. It's got the blue coloring and the underline, just like you would see for most hyperlinks, and of course you can change that formatting if you want.

It's done automatically for you. Let's see what happens with our e-mail address. We'll click and drag over that, and we'll do the same thing. From the Insert tab, click Hyperlink. This time we're going to choose E-mail Address. What's really cool here is you can type in the actually e-mail address. Now it happens to appear on the page, but instead, it could be a link just saying contact us, which would take us to an e-mail address. In this case, let's use sciencefair. You can see as soon as you start typing, the mailto command appears, and you could also add the subject.

So the people who are trying to contact you will automatically see a subject appear. So then I'll type it in: "More Information Request." Now down below you can access recently used e-mail addresses, if you've been doing this, but we've already had ours typed in, so it's not necessary. When we click OK, it becomes a link, just like our web site above. It's formatted accordingly. So now we've got our hyperlinks in there. If we really want to be able to test this, we need to save it to a web-based format. And we know we do that from the File tab, going to Backstage view, clicking Save As.

You can choose a location, such as your desktop, where it's easy to find. ScienceFair2 is the publication, but I'm going to change the type now to that htm version or mhtml, if you like, and click Save. Now what we have to do is access it. So when we minimize Publisher to go to the desktop, you have to choose the right one. If you were following along in the previous lesson, you might have an earlier version. Just click once to see that one is ScienceFair1, and the other is ScienceFair2.

That's the one we want. When we double-click, it's going to open it up in our default browser, and as we scroll down to the bottom, we're going to see both of those links. As we hover over them, we see the mouse pointer turn into the pointing finger. Let's try sending an e-mail by clicking the e-mail link. It will launch your default e-mail application. In my case, you can see it's Outlook. Look at that! There's who it's going to, the subject is already there, and I just have to type in my message and click Send to send off an e-mail. We'll close that up without saving.

So when you need to insert hyperlinks, it's a very simple process from the Insert tab on your Ribbon. Remember, hyperlinks can take you to other web sites, other files, it could even be used for sending e-mail messages like we just did here with our science fair publication.

Show transcript

This video is part of

Image for Publisher 2010 Essential Training
Publisher 2010 Essential Training

60 video lessons · 13851 viewers

David Rivers
Author

 
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  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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