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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
With Publisher 2010, you can bookmark specific content in your publication and then combine that with hyperlinks to allow viewers who are viewing your publication online to move to the various sections of your publication. That's what we're going to do, using our TTCatalog3 publication. We're going to start here, with pages 2 and 3 showing. We're going to go to the Table Of Contents over on page 3; just click anywhere inside there. Now, we can zoom in using the Plus sign on the Zoom slider, so we can really see those headings and their page numbers.
So if we create the bookmark first, and then go back and create hyperlinks to those bookmarks, we'll be on the help our readers quickly move to the sections they need to get to. Let's do that. We'll go to page 4, 5, and make sure that it's page 4 we're looking at, which is the message from the company. Now, we're going to highlight that text by simply clicking and dragging across it. Now from the Insert tab on the Ribbon, we can create the bookmark by going to the Links group and clicking Bookmark. And when we do that, you're going to see a list of existing bookmarks, if you have any.
We're just starting fresh, so we don't see any, and we have to give this bookmark and name. So, let's type in "Company Message" and add that. Now it's been added. You can see there's this little icon here that's representing the bookmark itself. Don't worry about that. When we're viewing it using hyperlinks, we'll be taken directly to that spot. Let's try another one now. We'll just move over to the next page, which is page 5, where it says Ordering Our Products. We'll select that text as well and create a bookmark there.
Notice Company Message already appears there, but we're going to use a different bookmark name. We're going to call it "Ordering," and we'll add it as well. So there we go. We've got our bookmarks in. What about creating hyperlinks? Let's go back to our Table of Contents, and where it says Message from Two Trees Olive Oil and the page number, it's up to you, what you select here to create the hyperlink. I'm going to select all of the text, and you might just want to select the page number; it's totally up to you, but we're going to create a hyperlink by clicking the Hyperlink button in the Links group. Ctrl+K is the keyboard shortcut. And in this case we want to go to a place in this document, and when we do that, you're actually going to see now your various bookmarks, like Company Message, for example. There it is.
All you have to do a select it, because you've created the bookmark and click OK. You see that this gets reformatted as a link, and that's fine if you plan on sharing this online via the web, for example. Let's try doing one more. We'll do the Ordering Our Products. Click Hyperlink, and now we just have to scroll down to that bookmark we created called Ordering. Now you could just choose the page, but it's going to take you to a specific spot on that page when you've created a bookmark. We'll click OK. Now we can test this out by actually publishing it to HTML and opening it up in the browser, or if you prefer, you can actually just use your keyboard.
Hold down the Ctrl key, and you'll notice as you hover over a link, you see that same pointer you're used to seeing in a web browser. So we click Message from Two Trees Olive Oil. You can see it takes us right to that little square on the page. Let's go back to our Table of Contents, and you may need to zoom out to see the entire page, and hold down your Ctrl key and try the other one, which is Ordering Our Products. Of course, it's going to take you to that spot as well. You can see it's highlighted, and this is a little bookmark or hyperlink that can be changed as well.
You can make it bigger. You can make it smaller. Really, it's just there for your reference. When you're looking at your document, you can see where the bookmark was placed, like a little flag there. So, now you know how to create the bookmarks that you can use hyperlinks to get to in Publisher 2010.
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