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Inserting bookmarks

From: Publisher 2010 Essential Training

Video: Inserting bookmarks

With Publisher 2010, you can bookmark specific content in your publication and then combine that with hyperlinks to allow viewers who are viewing your publication online to move to the various sections of your publication. That's what we're going to do, using our TTCatalog3 publication. We're going to start here, with pages 2 and 3 showing. We're going to go to the Table Of Contents over on page 3; just click anywhere inside there. Now, we can zoom in using the Plus sign on the Zoom slider, so we can really see those headings and their page numbers.

Inserting bookmarks

With Publisher 2010, you can bookmark specific content in your publication and then combine that with hyperlinks to allow viewers who are viewing your publication online to move to the various sections of your publication. That's what we're going to do, using our TTCatalog3 publication. We're going to start here, with pages 2 and 3 showing. We're going to go to the Table Of Contents over on page 3; just click anywhere inside there. Now, we can zoom in using the Plus sign on the Zoom slider, so we can really see those headings and their page numbers.

So if we create the bookmark first, and then go back and create hyperlinks to those bookmarks, we'll be on the help our readers quickly move to the sections they need to get to. Let's do that. We'll go to page 4, 5, and make sure that it's page 4 we're looking at, which is the message from the company. Now, we're going to highlight that text by simply clicking and dragging across it. Now from the Insert tab on the Ribbon, we can create the bookmark by going to the Links group and clicking Bookmark. And when we do that, you're going to see a list of existing bookmarks, if you have any.

We're just starting fresh, so we don't see any, and we have to give this bookmark and name. So, let's type in "Company Message" and add that. Now it's been added. You can see there's this little icon here that's representing the bookmark itself. Don't worry about that. When we're viewing it using hyperlinks, we'll be taken directly to that spot. Let's try another one now. We'll just move over to the next page, which is page 5, where it says Ordering Our Products. We'll select that text as well and create a bookmark there.

Notice Company Message already appears there, but we're going to use a different bookmark name. We're going to call it "Ordering," and we'll add it as well. So there we go. We've got our bookmarks in. What about creating hyperlinks? Let's go back to our Table of Contents, and where it says Message from Two Trees Olive Oil and the page number, it's up to you, what you select here to create the hyperlink. I'm going to select all of the text, and you might just want to select the page number; it's totally up to you, but we're going to create a hyperlink by clicking the Hyperlink button in the Links group. Ctrl+K is the keyboard shortcut. And in this case we want to go to a place in this document, and when we do that, you're actually going to see now your various bookmarks, like Company Message, for example. There it is.

All you have to do a select it, because you've created the bookmark and click OK. You see that this gets reformatted as a link, and that's fine if you plan on sharing this online via the web, for example. Let's try doing one more. We'll do the Ordering Our Products. Click Hyperlink, and now we just have to scroll down to that bookmark we created called Ordering. Now you could just choose the page, but it's going to take you to a specific spot on that page when you've created a bookmark. We'll click OK. Now we can test this out by actually publishing it to HTML and opening it up in the browser, or if you prefer, you can actually just use your keyboard.

Hold down the Ctrl key, and you'll notice as you hover over a link, you see that same pointer you're used to seeing in a web browser. So we click Message from Two Trees Olive Oil. You can see it takes us right to that little square on the page. Let's go back to our Table of Contents, and you may need to zoom out to see the entire page, and hold down your Ctrl key and try the other one, which is Ordering Our Products. Of course, it's going to take you to that spot as well. You can see it's highlighted, and this is a little bookmark or hyperlink that can be changed as well.

You can make it bigger. You can make it smaller. Really, it's just there for your reference. When you're looking at your document, you can see where the bookmark was placed, like a little flag there. So, now you know how to create the bookmarks that you can use hyperlinks to get to in Publisher 2010.

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This video is part of

Image for Publisher 2010 Essential Training
Publisher 2010 Essential Training

60 video lessons · 14103 viewers

David Rivers
Author

 
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  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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