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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
If you're going to be using Microsoft Publisher in a business environment, odds are pretty good you'll need to add some of your business information to the publications you create. Business information can be added by using text boxes and so on, but the last thing you want to do is have to re-enter that information on every publication you create. So Publisher allows you to store business information and then use it as necessary. We're going to work with this WhatSign3 publication. All we're going to do is set up our business information ahead of time, so we can pick and choose what we want to add to our publication.
There is a couple of different ways to do this. One option is to click the Insert tab. In the Text group, you're going to notice a dropdown for Business Information. When you click this, if you haven't set up your business information so far, you're going to see a number of fields to choose from Individual name, Job position, Organization name, Contact info, even a tagline. But if it hasn't been set up, you're going to see the default placeholder text that's in there. You might see your own individual name because it automatically takes your Windows login information. In this case, my name is just my first name. But we can edit this information by going down to the bottom of this menu and clicking Edit Information.
Another option, however, is to go to Backstage view by clicking the File tab. With info selected in the Navigation pane, you'll notice Edit Business Information. You're going to see your Business Information the way it's set up currently. We haven't actually set that up yet, so when we click Edit Business Information, we get this dialog box where we can start adding information. So, for example, if you want to add your own name, Individual name, you could do that, and give yourself a title. I'm going all the away to the top, to CEO. Your business name goes in here.
Now you can click and drag over that information to highlight it, so you don't have to delete it. Just type right over it. I'm going to go with the Two Trees Olive Oil Company, and then you'd add your address. Now another thing you can do is, as you move in just to the left of that text, you'll see your arrow, your mouse pointer change its direction. Now you can click and drag to highlight all of that information and simply type right over it. You can add your phone, fax and e-mail information as well. At the top, we've got our tagline.
Let's just click and drag over that and add some information for our tagline. You can even add a logo, so if we click the Add Logo button, all you have to do is navigate to the location. We're going to go to our exercise files. We do have one here, our TwoTreesLogo. It's a JPEG file. You can use TIFFs and different types of graphic images. When we click Insert, we're going to see preview of what that's going to look like. At anytime, you can change that or even remove it. Here's the nice thing as well.
Down below, you're saving this group of business information together into its own name here, which you can type. Custom 1 is the default, but we're just going to call this TwoTrees1. If you've got different people using Publisher, they can have their own set of business information using their own name and position and title, et cetera. When you click Save, it's now saved up. You're going to see the Business Information dialog box for the current publication. You can see TwoTrees1 is selected.
We can go back and edit this at anytime, even remove it using the Delete button, or create a new group of business information. We can even update our current publication. If the publication already uses some of the fields, they'll be updated automatically. Our particular publication doesn't use any of the fields yet so we can click Update Publication. Leave the Backstage view by clicking the File tab and then go in here to add business information. Let's say we want the name of our company to appear at the bottom of this sign. Well, in that case, we go back up to the Insert tab on the Ribbon, click Business Information in the Text group.
All we do is move down to Organization name, and click once, and it's added. You can see a text box is created here. It's placed right in the middle of the publication. When we move to the border, we see the four-sided arrow, so we can click and drag this to move it to the location where we want to put it, maybe in the bottom right-hand corner. It is a text box. The text is selected, so we have all of our formatting options available to us for text boxes, drawing tools. We can even go to the Home tab to make changes to our font, maybe bump that up a little bit in size.
When we're done, to really see what the finished product looks like, we can deselect this, just by clicking anywhere off the page. We've added business information without having to type it in. That's the beauty of storing business information here in Publisher. Once you've got it in there, all you have to do is select it to pop it in there at anytime without having to retype.
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