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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
Microsoft Publisher is considered a desktop publishing application, or a program, but there is an element of graphic design that is available to you through certain functionality in this program. We're going to look at drawing shapes and inserting shapes now, using our FlyerAd publication. We'll continue to use this. If you're catching up, it's FlyerAd2. We're on the second page here. We're going to start with the text box that appears down below, containing several paragraphs of text. When you move your mouse over it, you do see the border of the text box using a dashed line.
When you click inside the text box, you see a solid line. But that's only to define the location and the shape and size of your text box. You don't actually see that. You can, however, add a border using shape styles. We're going to do that first. So I'll click anywhere inside the text box. When you do this, you'll notice a couple of tabs appear on the Ribbon, labeled Format: one under Drawing tools, one under Text Box tools. We're actually going to find what we need under the Drawing tools heading, so we'll click the Format tab.
We can insert shapes. You can insert a separate shape if you wanted to create a border. However, there are some shape styles. So in this case, we're using a text box. It currently has no border, or no shape style applied to it. You'll see some defaults here. As you hover over them, you'll get a real-time or live preview of what that's going to look like. You can click the little dropdown arrow to see more options, in case there's something there that's more applicable. As you hover over these, you get the live preview - it saves you a lot of time, and trial and error, until you find something that you like.
So let's just go up to a double line here, Compound Outline - Accent 3, and click once. You can see it's applied to our text box. So instead of a separate shape, it's actually applied to the text box itself. Now to insert your own shapes, you would then go to the Objects group here of the Home tab on the Ribbon, with nothing selected, click the Shapes dropdown, and check out all the shapes. I'll keep track of the Recently Used Shapes, but then it's broken up into categories, lines, basic shapes, block arrows, flowcharts, callouts, stars even, and a lot of different choices in each of those categories.
Let's say we want to put in a rounded rectangle. Go up here, and choose rounded rectangle. That's just a matter of clicking and dragging to draw this. Click and drag to the right and down. You'll also sometimes see these guides appear, telling you exactly where the border is. If you want to line things up with other graphics, you see that red line at the bottom, lining this up with the bottom of our graphic. When you let go, you've actually drawn your shape. As soon as you draw the shape, look what could happen to the Ribbon. The Format tab under Drawing tools is selected. We saw this a moment ago.
Now we have access to all kinds of different options. So we can change the shape style, if we wanted to, like we did for our Text Box. We can add shadow effects, 3D effects, and so on. Let's just say that we want to add a 3D effect to this, click the dropdown, and turn it into a 3D box. Now, we can't really see what's going on, because the preview is behind the pulldown, but that's okay. We'll just go down here, and we'll use our scrollbar to roll over, and go back to 3D Effects. Now you can see what happens as we hover over these. Some cool effects.
Now these probably don't apply well to what we're looking at; maybe a shadow would be better. So we'll click Shadow Effects. Now as we hover over these, you're going to see the preview in the background. I think you know what the shadow would look like. So it's just a matter of making the selection. I'm going to choose this one, which is a Shadow Style 4. It goes down a little bit to the right, and because this is a hollow object, we're only seeing s border shadow around. It's very difficult to see, but we can fill this in. Notice here in the Shape Styles section, we have shape fill.
So we might want to go to a nice light olive color, for example, something that goes with our color scheme, and select that. Now you're going to see the shadow a little bit better in the background. Same thing goes for the shape outline. If you want to change its color, you don't have to choose a shape style. You can go to the color codes here, and just simply select one. I'm going to go to a darker green. You can even change the shape if you wanted to. It's already selected. You can choose something else, maybe the rounded rectangle doesn't apply. We should really go to the square corners.
So we'll go to there. There it is. It's all changed up. It looks pretty good. Click off the page to see the end result. Now we've got another shape here. We can do many things with this. We can put a text box inside that, and add some additional text, or maybe a map, for example, to a location. But that's how you insert a shape. Now another option is to get shapes that have already been created in another application, like Microsoft Word, for example. So in this case, we're going to use a Word document. On page 6, we've got this shape here. It's a star shape.
You can see it's got kind of a beveled effect, kind of cool. So we can borrow this, just by clicking, and then copying. We won't be able to drag it over into the other window, so Ctrl+C, or if you prefer, right-click and choose Copy from the pop-up menu. Once it's been copied, now you can flip back to Publisher and paste it. You can do that right from the Home tab, by clicking the Paste button or Ctrl+V. You can see, we've got our new shape from Microsoft Word, and it's a shape that we can manipulate, because it's part of the Office Suite.
When we select it, we have access to all those same tools. In this case, you can see it's kind of treated like a picture. So we've got some Picture tools that are available to us to add shadow effects, and picture styles, and so on. When you deselect, that tab disappears from the Ribbon, and you've borrowed your shape from another application, in this case Microsoft Word. So although we're talking about a desktop publishing application, when we talk about Microsoft Publisher, there is an element of graphic design that's available to you through certain functionality, including the ability to draw your own shapes and borrow them from other applications.
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