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Publisher 2010 Essential Training
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Creating a recipient list


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Publisher 2010 Essential Training

with David Rivers

Video: Creating a recipient list

If you have a selected list of people you want to share a publication with and have their information in the publication, such as the nametag we are going to work with in this lesson, the best option is to use the mail merge functionality that's also available here in Publisher. You may have used it in other applications, like Microsoft Word, for example. Well, all we are going to do is click the Mailings tab on the Ribbon, and with our publication all ready to go, all we need to do is insert that information. Instead of creating copies and copies of this nametag and typing in the information, we're going to merge it with a list of people we already have their information for.
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  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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Publisher 2010 Essential Training
3h 40m Beginner Oct 11, 2010

Viewers: in countries Watching now:

In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.

Topics include:
  • Exploring the user interface
  • Creating and saving publications
  • Adjusting page and print setup options
  • Working with bulleted and numbered lists
  • Changing the appearance of typography
  • Translating text into other languages
  • Aligning, layering, and formatting objects
  • Inserting pictures and graphics
  • Working with tables
  • Creating master pages
  • Using Design Checker to fix design issues
  • Preparing publications for the web
  • Performing mail merges
  • Preparing publications for commercial print
  • Previewing and printing publications
  • Sharing publications with Pack and Go
Subject:
Business
Software:
Publisher
Author:
David Rivers

Creating a recipient list

If you have a selected list of people you want to share a publication with and have their information in the publication, such as the nametag we are going to work with in this lesson, the best option is to use the mail merge functionality that's also available here in Publisher. You may have used it in other applications, like Microsoft Word, for example. Well, all we are going to do is click the Mailings tab on the Ribbon, and with our publication all ready to go, all we need to do is insert that information. Instead of creating copies and copies of this nametag and typing in the information, we're going to merge it with a list of people we already have their information for.

So from the Mailings tab on the Ribbon, you'll see here, in the Start group, we can do a mail merge, an e-mail merge, if we want to send this via e-mail, and we can select our recipients. When we do this, let's click this button, we have the option now to type a brand-new list - so just to enter all of the information. It's kind of like entering it into a database that we can then merge with our single publication here to create copies. Or if you already have a list, you can do that. Use Existing List let's use things like an Access Database. It could be an Excel Spreadsheet or just a text file.

Another option is to select your Outlook Contacts. So if you use Microsoft Outlook, and you've entered a number of contacts, perfect. They are already there, you've got their information - why not borrow it for your publication? So let's go there. And when you do this, you can see the Profile Name that you're going to be using by default - probably Outlook. You may have your own Profile Name, or you can create a new one, just click OK. And if you're prompted to log in, just click Cancel. You don't need to be logged into Outlook to select your contacts. You're going to see a list of folders that you can import from.

I am going to go to the one, the big one here, for Contacts, there is 12 in there, and click OK. Now as soon as I do that, my publication is now linked to that list of recipients. So you will notice all of the other buttons now in the Write & Insert Fields group, at least many of them that become selectable, and there is some other ones along the way. And if at anytime I need to edit the recipients, I can go to the Edit Recipients List button, which will show me a list of my various recipients. And if I didn't want to include any of them, it's just a matter of deselecting them from their check box and clicking OK.

Now it's just a matter of getting their information on to the publication itself, and that's coming up.

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