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Creating bulleted and numbered lists

From: Publisher 2010 Essential Training

Video: Creating bulleted and numbered lists

Publisher 2010 makes it easy to list items by creating a bulleted or a numbered list, similar to what you might do in a word processing application. We are going to take a look at it now, using our menu publication that we started in the previous lesson. This one's called menu2.pub; you'll find it in the exercise files. We are actually going to go to the fourth page, where we see a title, and then down below that text box we see a lot of empty space. In this case, we want to add our text box. So we are going to do that next. First, let's just scroll down, so we can see our limits, down below our title in this graphic line.

Creating bulleted and numbered lists

Publisher 2010 makes it easy to list items by creating a bulleted or a numbered list, similar to what you might do in a word processing application. We are going to take a look at it now, using our menu publication that we started in the previous lesson. This one's called menu2.pub; you'll find it in the exercise files. We are actually going to go to the fourth page, where we see a title, and then down below that text box we see a lot of empty space. In this case, we want to add our text box. So we are going to do that next. First, let's just scroll down, so we can see our limits, down below our title in this graphic line.

Now to insert a text box, you'll notice from the Home tab, in the Objects group, you can draw a text box. That's one option. Or if you go to the Insert tab, if you happen to be using this tab and inserting objects into your publication, you can access Draw Text Box, which is the same thing. So, we'll select that, which changes our mouse pointer to a crosshair. One click will insert the default text box, and you can make adjustments, or if you prefer, you can click and drag to create the exact size and location of the text box you want.

That's what we are going to do right here. So, we'll just go off to the edge here, click and drag across and down. You can see the frame. When you let go, you've created your text box. The cursor is inside, ready for you to start typing, and you'll also notice something else happened on the Ribbon. A new tab has appeared, actually a couple of Format tabs, and the one under Text Box tools is the one that appears selected. Now, in the Font group you'll also see the default font and size, and you can make changes now.

It might be a good idea to make the change before you start typing, but you can always do it after. Let's just change the font to something that's going to stand out a little bit better. I am going to scroll all the way up this alphabetical list close to Arial. Actually, Arial Black really sticks out. The Font Size set to 10. Now we can bump that up or just click the dropdown and choose something like 12, and now we are ready to start typing. In this case, we want to list a few ordering options. You can create the bulleted or numbered list first, or you can get your content in and then create the list, something that I like to do.

That way you've got your content, and you can preview your different options, because you've already got something there that's selected. So, let's get it in first, and then we'll worry about the type of list we are going to work with. The first option might be to call. So we'll type in "Call us at:" and we'll just make up a number and press Enter or Return on your keyboard. That gets you down to the next line and starts a new paragraph per se. Now, we are ready to type in the second option, the second ordering option "Visit us online at: www.ttooc.org." When we press Enter or Return on the keyboard, it takes us down to the next paragraph, and this one's going to be "eMail us at: service@ttooc.org." We'll just press Enter as if we are about to start a fourth item, but we'll just leave it at that.

So, right now as it is we've got our content in there, but it doesn't flow very nicely. It's difficult to read, because it wraps around onto more than one line. So this is ideal for creating a list. So, let's just start by clicking and dragging from the end all the way up to the top, to select all of our content. To create the list now, we are actually going to go to the Home tab, and in the Paragraph group you are going to see two buttons: one for creating a bulleted list and one for creating a numbered list. Let's start here with numbers. We'll just click the dropdown, and you can see some options to choose from.

As you hover over them, you see a real-time preview here. Notice that as we hover over these different options we get to see what it's going to look like before we actually make the selection. So, when we do make the selection, and you'll notice Bullets and Numbering appears at the bottom here. Let's choose Roman numerals, for example. You see the end result, which probably isn't perfect for this type of list where order is not important. Probably it should be a bulleted list. We can make that change now, because our content is still selected.

So, let's go to the Bullets dropdown and hover over some of those options. So you can see small bullets. We've got some larger bullets here. As we hover over the arrows, we see what that might look like. We've got the asterisks or stars. I kind of like that one. But if you wanted to take it a step further and have more control, you can go down to Bullets and Numbering. We saw that from the numbered list dropdown as well, and we've got two tabs: one for numbering, one for bullets. So we make the change here. There are those bullets that we saw from the dropdown.

We also have a Character button that you can click if you want to choose something different. So you can go to different font sets like Symbol, for example. You can scroll down until you see something that might be suitable. If you don't see something, try a different font set. I am going to go down here to some of the typographic symbols. Now, we might see something better, like the square. I like that one, and I am going to click OK. Now we do see a preview. It's not a live preview in our list, but we do see a sample, down below, of what this might look like.

Other things we can adjust from here include the size of the bullet, and let's bump it up to 12. We can also adjust the space between the bullet and the actual content, or the indent, and we can bump that up or bring it down. Let's bring it down to .15, and when we click OK, we actually see those changes now. The only thing I don't like about this, and you're probably seeing it too, is that it still runs into the next list item. If we click off the page to see what that looks like, it's kind of crowded together.

In this case, we want to adjust the spacing between each item, and that's the paragraph spacing. Remember, when you hit Enter at the end of an item, you're starting a new paragraph. So, if we go back inside and click and drag over all of our content - we can't select the bullets, we can then go to the same group here the Paragraph group on the Home tab of the Ribbon, and you'll notice we do have a button for paragraph spacing. When we select it, we can now choose from different point sizes. So, let's just go down to 10 and select that. Now, the other thing we might consider doing is changing the alignment.

As you can see right now, our heading is centered and each of our bullets is lined up on the left. We can see, in the Paragraph group, the left alignment button is selected. If we choose center, everything centered, including the bullets, and when we click off the page, you can see that looks pretty good. So, that's all there is to creating lists in a publication here in Microsoft Publisher. And that list can be a numbered list or can be a bulleted list. Then after that, there are a number of options to make it look right for your publication.

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This video is part of

Image for Publisher 2010 Essential Training
Publisher 2010 Essential Training

60 video lessons · 13867 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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