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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
Publisher 2010 makes it easy to list items by creating a bulleted or a numbered list, similar to what you might do in a word processing application. We are going to take a look at it now, using our menu publication that we started in the previous lesson. This one's called menu2.pub; you'll find it in the exercise files. We are actually going to go to the fourth page, where we see a title, and then down below that text box we see a lot of empty space. In this case, we want to add our text box. So we are going to do that next. First, let's just scroll down, so we can see our limits, down below our title in this graphic line.
Now to insert a text box, you'll notice from the Home tab, in the Objects group, you can draw a text box. That's one option. Or if you go to the Insert tab, if you happen to be using this tab and inserting objects into your publication, you can access Draw Text Box, which is the same thing. So, we'll select that, which changes our mouse pointer to a crosshair. One click will insert the default text box, and you can make adjustments, or if you prefer, you can click and drag to create the exact size and location of the text box you want.
That's what we are going to do right here. So, we'll just go off to the edge here, click and drag across and down. You can see the frame. When you let go, you've created your text box. The cursor is inside, ready for you to start typing, and you'll also notice something else happened on the Ribbon. A new tab has appeared, actually a couple of Format tabs, and the one under Text Box tools is the one that appears selected. Now, in the Font group you'll also see the default font and size, and you can make changes now.
It might be a good idea to make the change before you start typing, but you can always do it after. Let's just change the font to something that's going to stand out a little bit better. I am going to scroll all the way up this alphabetical list close to Arial. Actually, Arial Black really sticks out. The Font Size set to 10. Now we can bump that up or just click the dropdown and choose something like 12, and now we are ready to start typing. In this case, we want to list a few ordering options. You can create the bulleted or numbered list first, or you can get your content in and then create the list, something that I like to do.
That way you've got your content, and you can preview your different options, because you've already got something there that's selected. So, let's get it in first, and then we'll worry about the type of list we are going to work with. The first option might be to call. So we'll type in "Call us at:" and we'll just make up a number and press Enter or Return on your keyboard. That gets you down to the next line and starts a new paragraph per se. Now, we are ready to type in the second option, the second ordering option "Visit us online at: www.ttooc.org." When we press Enter or Return on the keyboard, it takes us down to the next paragraph, and this one's going to be "eMail us at: firstname.lastname@example.org." We'll just press Enter as if we are about to start a fourth item, but we'll just leave it at that.
So, right now as it is we've got our content in there, but it doesn't flow very nicely. It's difficult to read, because it wraps around onto more than one line. So this is ideal for creating a list. So, let's just start by clicking and dragging from the end all the way up to the top, to select all of our content. To create the list now, we are actually going to go to the Home tab, and in the Paragraph group you are going to see two buttons: one for creating a bulleted list and one for creating a numbered list. Let's start here with numbers. We'll just click the dropdown, and you can see some options to choose from.
As you hover over them, you see a real-time preview here. Notice that as we hover over these different options we get to see what it's going to look like before we actually make the selection. So, when we do make the selection, and you'll notice Bullets and Numbering appears at the bottom here. Let's choose Roman numerals, for example. You see the end result, which probably isn't perfect for this type of list where order is not important. Probably it should be a bulleted list. We can make that change now, because our content is still selected.
So, let's go to the Bullets dropdown and hover over some of those options. So you can see small bullets. We've got some larger bullets here. As we hover over the arrows, we see what that might look like. We've got the asterisks or stars. I kind of like that one. But if you wanted to take it a step further and have more control, you can go down to Bullets and Numbering. We saw that from the numbered list dropdown as well, and we've got two tabs: one for numbering, one for bullets. So we make the change here. There are those bullets that we saw from the dropdown.
We also have a Character button that you can click if you want to choose something different. So you can go to different font sets like Symbol, for example. You can scroll down until you see something that might be suitable. If you don't see something, try a different font set. I am going to go down here to some of the typographic symbols. Now, we might see something better, like the square. I like that one, and I am going to click OK. Now we do see a preview. It's not a live preview in our list, but we do see a sample, down below, of what this might look like.
Other things we can adjust from here include the size of the bullet, and let's bump it up to 12. We can also adjust the space between the bullet and the actual content, or the indent, and we can bump that up or bring it down. Let's bring it down to .15, and when we click OK, we actually see those changes now. The only thing I don't like about this, and you're probably seeing it too, is that it still runs into the next list item. If we click off the page to see what that looks like, it's kind of crowded together.
In this case, we want to adjust the spacing between each item, and that's the paragraph spacing. Remember, when you hit Enter at the end of an item, you're starting a new paragraph. So, if we go back inside and click and drag over all of our content - we can't select the bullets, we can then go to the same group here the Paragraph group on the Home tab of the Ribbon, and you'll notice we do have a button for paragraph spacing. When we select it, we can now choose from different point sizes. So, let's just go down to 10 and select that. Now, the other thing we might consider doing is changing the alignment.
As you can see right now, our heading is centered and each of our bullets is lined up on the left. We can see, in the Paragraph group, the left alignment button is selected. If we choose center, everything centered, including the bullets, and when we click off the page, you can see that looks pretty good. So, that's all there is to creating lists in a publication here in Microsoft Publisher. And that list can be a numbered list or can be a bulleted list. Then after that, there are a number of options to make it look right for your publication.
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