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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
When you need to add something to a page, or every single page in a publication, you might consider using a master page, where you can perform the task once and have it apply to all the necessary pages, for example, a border that goes around the outside of every page in a publication or in our case, working with this TTPostCard publication, perhaps we want to have a border that actually prints, that's not just visible, like we see here, around the outside of our contents representing the margins. And if we have this when we print it, then we won't able to know where to cut out the postcards, in this case.
So that's what we're going to do. We're going to add the border, but we're going to add it to the master, so the very first thing we need to do is access the master page, and you can have more than one master page as well. Let's go to the Page Design tab on the Ribbon, and now over in the right-hand side, where you see Page Background, we're going to go to Master Pages, and we'll just click that dropdown. Now by default, you have two choices here: Page A, which is the first master page, and None. So if you didn't want to use a master page at all, you would choose None.
Then down below, you have some options for editing any master pages that you create, such as master page A, and we can apply the master page when necessary. So let's start by making sure that master page A is selected, and now we'll edit that. Click Edit Master Pages, and now that's exactly what you're looking at, the master page, and all of the tabs on the Ribbon are for working with the master page which is the first tab here on the Ribbon. So you can see we can add a master page if we want to have a second one, so you want to apply different master pages to different pages in your publication.
You can have a two-page master if you wanted to. There's the Apply To button. When you click this, it could be applied to all the pages, the current page, or you can go to Apply Master Page and select the pages. But for now, we're just going to create that border that goes around the margin markers. So to do that we're going to go to Insert, and we do want to insert a shape, so we'll select Shapes and choose the rectangle. Now it's just the matter of drawing the rectangle. If you want, you can zoom out from the View tab or just use your slider so you can see the entire page.
Click full-page button if that helps. And we're going to draw a border a around the margin markers. Now we always see the margin markers while we are working with our publication, but when you print it, you don't see these. So if you need to see them, for lining things up, for cutting of postcards, like we're going to do, this can be helpful. We are only going to do it once to our master page and then apply the master page to all of the of pages in our publication. So, it really doesn't matter what it looks like, but we do have all of the different options available to us from the Format tab, under Drawing tools to change the shape style, the color, the fill, et cetera.
Once we've done that, we'll go back to the Master Page tab, and if you want you can apply it to all the pages in the publication by clicking the Apply To button. Choose All pages, instead of just the current page that we were looking at, and now when we close the master page, you'll notice we've got that border around the outside on page 2. If we go to page 1, it's there as well. So we just created it once, but it appears on every page and every other page that we create now in our publication.
Now if we didn't want it on one of these pages, you can actually choose None. So let's go to page 2. Let's say we don't want it here, for some reason. We'll go back up to Page Design and from Master Pages, we'll click the dropdown. You'll notice Master Page A is selected. Let's just choose None, and now it doesn't appear around here on page 2, but if we go back to page 1 by clicking the thumbnail, notice it's still there on page 2. If we click Master Pages dropdown again and go to Apply Master Page, you can see we get this little dialog box.
It allows us to choose the master. In this case we only have master A. The other option is to ignore it or choose None. It could be applied to all pages, select pages, or just the current page. We're going to click OK to get it back on every page. So make sure every page is selected or All pages, before clicking OK, and now you'll see the border around both your pages in your publication. So think about what you could do with a master page. Anything that needs to appear on every page, such as a border, can be applied to the master.
If you need additional masters for different pages in your publication, maybe you want your odd pages to look a certain way, and you're even pages to look a certain way, you could then apply two different masters to your publication, picking and choosing which pages to apply them to.
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