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Publisher 2010 Essential Training

Creating and applying master pages


From:

Publisher 2010 Essential Training

with David Rivers

Video: Creating and applying master pages

When you need to add something to a page, or every single page in a publication, you might consider using a master page, where you can perform the task once and have it apply to all the necessary pages, for example, a border that goes around the outside of every page in a publication or in our case, working with this TTPostCard publication, perhaps we want to have a border that actually prints, that's not just visible, like we see here, around the outside of our contents representing the margins. And if we have this when we print it, then we won't able to know where to cut out the postcards, in this case.
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  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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Publisher 2010 Essential Training
3h 40m Beginner Oct 11, 2010

Viewers: in countries Watching now:

In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.

Topics include:
  • Exploring the user interface
  • Creating and saving publications
  • Adjusting page and print setup options
  • Working with bulleted and numbered lists
  • Changing the appearance of typography
  • Translating text into other languages
  • Aligning, layering, and formatting objects
  • Inserting pictures and graphics
  • Working with tables
  • Creating master pages
  • Using Design Checker to fix design issues
  • Preparing publications for the web
  • Performing mail merges
  • Preparing publications for commercial print
  • Previewing and printing publications
  • Sharing publications with Pack and Go
Subject:
Business
Software:
Publisher
Author:
David Rivers

Creating and applying master pages

When you need to add something to a page, or every single page in a publication, you might consider using a master page, where you can perform the task once and have it apply to all the necessary pages, for example, a border that goes around the outside of every page in a publication or in our case, working with this TTPostCard publication, perhaps we want to have a border that actually prints, that's not just visible, like we see here, around the outside of our contents representing the margins. And if we have this when we print it, then we won't able to know where to cut out the postcards, in this case.

So that's what we're going to do. We're going to add the border, but we're going to add it to the master, so the very first thing we need to do is access the master page, and you can have more than one master page as well. Let's go to the Page Design tab on the Ribbon, and now over in the right-hand side, where you see Page Background, we're going to go to Master Pages, and we'll just click that dropdown. Now by default, you have two choices here: Page A, which is the first master page, and None. So if you didn't want to use a master page at all, you would choose None.

Then down below, you have some options for editing any master pages that you create, such as master page A, and we can apply the master page when necessary. So let's start by making sure that master page A is selected, and now we'll edit that. Click Edit Master Pages, and now that's exactly what you're looking at, the master page, and all of the tabs on the Ribbon are for working with the master page which is the first tab here on the Ribbon. So you can see we can add a master page if we want to have a second one, so you want to apply different master pages to different pages in your publication.

You can have a two-page master if you wanted to. There's the Apply To button. When you click this, it could be applied to all the pages, the current page, or you can go to Apply Master Page and select the pages. But for now, we're just going to create that border that goes around the margin markers. So to do that we're going to go to Insert, and we do want to insert a shape, so we'll select Shapes and choose the rectangle. Now it's just the matter of drawing the rectangle. If you want, you can zoom out from the View tab or just use your slider so you can see the entire page.

Click full-page button if that helps. And we're going to draw a border a around the margin markers. Now we always see the margin markers while we are working with our publication, but when you print it, you don't see these. So if you need to see them, for lining things up, for cutting of postcards, like we're going to do, this can be helpful. We are only going to do it once to our master page and then apply the master page to all of the of pages in our publication. So, it really doesn't matter what it looks like, but we do have all of the different options available to us from the Format tab, under Drawing tools to change the shape style, the color, the fill, et cetera.

Once we've done that, we'll go back to the Master Page tab, and if you want you can apply it to all the pages in the publication by clicking the Apply To button. Choose All pages, instead of just the current page that we were looking at, and now when we close the master page, you'll notice we've got that border around the outside on page 2. If we go to page 1, it's there as well. So we just created it once, but it appears on every page and every other page that we create now in our publication.

Now if we didn't want it on one of these pages, you can actually choose None. So let's go to page 2. Let's say we don't want it here, for some reason. We'll go back up to Page Design and from Master Pages, we'll click the dropdown. You'll notice Master Page A is selected. Let's just choose None, and now it doesn't appear around here on page 2, but if we go back to page 1 by clicking the thumbnail, notice it's still there on page 2. If we click Master Pages dropdown again and go to Apply Master Page, you can see we get this little dialog box.

It allows us to choose the master. In this case we only have master A. The other option is to ignore it or choose None. It could be applied to all pages, select pages, or just the current page. We're going to click OK to get it back on every page. So make sure every page is selected or All pages, before clicking OK, and now you'll see the border around both your pages in your publication. So think about what you could do with a master page. Anything that needs to appear on every page, such as a border, can be applied to the master.

If you need additional masters for different pages in your publication, maybe you want your odd pages to look a certain way, and you're even pages to look a certain way, you could then apply two different masters to your publication, picking and choosing which pages to apply them to.

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