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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
Saving your publications in Publisher 2010 is very straightforward; however, there may be some considerations to take into account when saving. For example, will you be sharing with others? Will those other people have Publisher, or will they be using earlier versions? Do you want a create a read-only version of your publication? So, with this publication open, called WhatSign4, we're going to go to Backstage view by clicking the File tab and choose Save As. Now, here is your standard Save As dialog box. You're are going to see the name of the file, in this case WhatSign4 and where it's located in the 01_04 subfolder of the chapter 1 folder of your exercise files.
You can choose any location you like; for example, I'm going to put mine on the desktop by clicking Desktop. The Save As type will default to a Publisher file with the PUB extension. When we click this dropdown, look at all of the options you have. First of all, if you go up to the very top, that's the default right there, Publisher Files. But let's say you're going to be sharing this with somebody who hasn't upgraded, and they're using Publisher 98. That's an option. You can save it back to that version, Publisher 2000 as well. Then as we go down, you'll notice PostScript is an option, if you're going to be perhaps taking this to a commercial printer. Or if you want a read-only version, you've got two options now, PDF, Portable Document Format, people will use the free Adobe Reader to look at your publication, but they won't be able to make changes to it.
The same thing goes for the Microsoft version, which is an XPS Document. Then there is a whole bunch of text options and HTML options. We can even save this to Word documents if we wanted to, so people could open it up in Microsoft Word if they don't have any version of Microsoft Publisher. But let's say for now, we just want to create a read-only version of this document. We might want to take it to a commercial printer, so PDF might be a good choice. We'll select PDF, and when we do that, you'll notice we get some extra options down below. For example, Open the file after publishing will automatically launch Adobe Reader.
If you don't have it for some reason, it's a free download from adobe.com. Then we've also got an Options button here, where you see all of the PDF options. High quality printing is what we would probably want to select. Unless we're going to commercial press, we could select that. Then down below, we can get into some of the pictures in our publication, how do we want to work with them, color and grayscale pictures, downsampling, and look at the dots per inch settings as well. We've also got the Design Checker that's going to warn us about things like transparency and color use, and a whole bunch of other PDF options.
When you're done selecting those, you just click OK. We're ready now to save this to a PDF format, and all we have to do is click the Save button. Remember, it's going to launch Adobe Reader after the Design Checker says, there might be a problem here with this publication, do you want to fix it now, or do we want to go ahead without fixing. And it's totally up to you. If you click Fix, it's going to show you over here on the right-hand side that the publication is in RGB mode, and when we click this little dropdown, we can convert it to another mode. It's a nice little feature. Let's go to CMYK.
We'll click OK. There is the four colors used in CMYK: cyan, magenta, yellow, and black. We click OK, and now it's ready. So, we can go back to saving this again. Let's go back to File > Save As. We want to make sure we choose PDF, and it's just a nice little check. We're going to be talking about the Design Checker in detail a little bit later. There it is. It's all saved up. Adobe Reader opens it up automatically, so we can view it. That's what it looks like.
It looks pretty much exactly the same as it did in Publisher, but this is a read-only copy. We can send this off to a commercial printer if we wanted to. We can share it with others. They won't be able to make changes to it. These are not selectable things that can be altered. So, that's just one of the many options when it comes to saving your publications in Microsoft Publisher 2010.
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