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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
If you plan on printing your publication, whether it be to a commercial printer or your own printer at home, it will be important to set up your page properly and select the right print options for the destination. For example, here we're going to be working with a brochure. This brochure is designed to be sent out to a commercial printer to print hundreds of copies that might be handed out. If you want to print this at home, you might have to make some adjustments. For example, if we look at page 1 here, just look at the edge, you'll see this thick, dotted blue line, similar to the lines you see between the three panels in this tri-fold brochure.
Those are your margin guides. When you take a document or a publication like this to a commercial printer, typically you can print right to the edge of the paper. That's not something you can do at home with most standard inkjet or laser printers. So you might want to make some adjustments if you plan on printing at home, and you do that by accessing Page Setup. We do that by clicking the Page Design tab on the ribbon, and right below, you'll see the Page Setup group. Now, we can access Margins, Orientation, and Size. These are shortcuts as opposed to going to the little arrow in the bottom right-hand corner, and opening up our Page Setup dialog box.
So, let's just go to our Margins. We'll click there. You're going to see some presets, and you're also going to see a highlighted option. That's your current selection, and in this case, we've got 0-inch margins all the way around, which would not be ideal for printing on a home printer. So, we might want to make a change by selecting one of these, such as a quarter inch all the way around, or if you want, you can set your own custom margins. We'll do that. It takes us to the Layout Guides. Here you can see that dotted line in the preview, goes around the outside of the page. And we can change our margin guides, not necessarily changing the margins themselves, but we're changing the guides, so we know where we can print.
So, let's say, for example, on our printer, the Left and Right are set at .66 inches. While we just type that in, tab to the next one. It highlights the zero, type in .66. You can see the changes when you hit Tab on the actual preview to the right. For the top, we'll do .5 or half-an-inch. Tab down, .5, hit Tab again, and you'll see the preview now. When you click OK, you'll see those guys have changed. They've moved in. It looks like we do have a bit of a problem over here on the right-hand side of page 1, where one of the objects appears to go past the guide.
So, that could be an issue, and we can adjust it just by selecting it, and maybe dragging it in a little bit. You'll notice when you touch the guide, it turns a brighter blue, indicating you're right on it. So we can let go there, and now we know for sure, we won't be cutting anything off. Now, we'll go back to Page Setup and click the little arrow in the bottom right-hand corner of the group. We can access all of those options in one place called the Page Setup dialog box. You'll see a preview over here on the right, and you can see our margin guides with our new settings, and you can actually set your side and top margins over here.
These are not just guides; they are the actual margins on your paper if you want to ensure that you can't go outside them. There is also an option to change your horizontal and vertical gap. At the top, you can choose a Layout type, Multiple pages per sheet. When you click the dropdown, you can see you've got some presets for envelopes and folded cards, and so on. So, we'll just leave the default there, and click OK. Now when you're ready to print, you go to Backstage view by clicking the File tab and select Print. Here is where you're going to see some additional options for printing.
Notice by default, you're going to be printing all the pages, in this case two pages. Pages are 1-2, One page per sheet. There is the size of our page, Letter, and we can make changes right from here, if you want to change the Paper Size by clicking it and selecting something different. We'll keep Letter. That works for this one. Printing on one side only is probably not what you want to do. You want to print on both sides. So you can flip sheets along the edge, or print on both sides by flipping sheets on the short edge.
It's totally up to you, but if you're going to be printing at home, odds are you're going to choose One Sided. You're going to print one page at a time. So, instead of all pages, you would select just the current page, and then you would insert that back into your printer to print on the other side, unless you have one of those printers that automatically allows for duplex printing, where it will flip it upside down for you, and then you'd have to make one of those options for printing on two sides. So, once you've got those set up, you're ready to print. Clicking the Print button will send it off to your printer, and you know, because you've correctly set up the page, that you won't be cutting anything off, thanks to the Page Setup.
I'll click the File tab to go back to our document and exit Backstage view.
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