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Adjusting page and print setup options

From: Publisher 2010 Essential Training

Video: Adjusting page and print setup options

If you plan on printing your publication, whether it be to a commercial printer or your own printer at home, it will be important to set up your page properly and select the right print options for the destination. For example, here we're going to be working with a brochure. This brochure is designed to be sent out to a commercial printer to print hundreds of copies that might be handed out. If you want to print this at home, you might have to make some adjustments. For example, if we look at page 1 here, just look at the edge, you'll see this thick, dotted blue line, similar to the lines you see between the three panels in this tri-fold brochure.

Adjusting page and print setup options

If you plan on printing your publication, whether it be to a commercial printer or your own printer at home, it will be important to set up your page properly and select the right print options for the destination. For example, here we're going to be working with a brochure. This brochure is designed to be sent out to a commercial printer to print hundreds of copies that might be handed out. If you want to print this at home, you might have to make some adjustments. For example, if we look at page 1 here, just look at the edge, you'll see this thick, dotted blue line, similar to the lines you see between the three panels in this tri-fold brochure.

Those are your margin guides. When you take a document or a publication like this to a commercial printer, typically you can print right to the edge of the paper. That's not something you can do at home with most standard inkjet or laser printers. So you might want to make some adjustments if you plan on printing at home, and you do that by accessing Page Setup. We do that by clicking the Page Design tab on the ribbon, and right below, you'll see the Page Setup group. Now, we can access Margins, Orientation, and Size. These are shortcuts as opposed to going to the little arrow in the bottom right-hand corner, and opening up our Page Setup dialog box.

So, let's just go to our Margins. We'll click there. You're going to see some presets, and you're also going to see a highlighted option. That's your current selection, and in this case, we've got 0-inch margins all the way around, which would not be ideal for printing on a home printer. So, we might want to make a change by selecting one of these, such as a quarter inch all the way around, or if you want, you can set your own custom margins. We'll do that. It takes us to the Layout Guides. Here you can see that dotted line in the preview, goes around the outside of the page. And we can change our margin guides, not necessarily changing the margins themselves, but we're changing the guides, so we know where we can print.

So, let's say, for example, on our printer, the Left and Right are set at .66 inches. While we just type that in, tab to the next one. It highlights the zero, type in .66. You can see the changes when you hit Tab on the actual preview to the right. For the top, we'll do .5 or half-an-inch. Tab down, .5, hit Tab again, and you'll see the preview now. When you click OK, you'll see those guys have changed. They've moved in. It looks like we do have a bit of a problem over here on the right-hand side of page 1, where one of the objects appears to go past the guide.

So, that could be an issue, and we can adjust it just by selecting it, and maybe dragging it in a little bit. You'll notice when you touch the guide, it turns a brighter blue, indicating you're right on it. So we can let go there, and now we know for sure, we won't be cutting anything off. Now, we'll go back to Page Setup and click the little arrow in the bottom right-hand corner of the group. We can access all of those options in one place called the Page Setup dialog box. You'll see a preview over here on the right, and you can see our margin guides with our new settings, and you can actually set your side and top margins over here.

These are not just guides; they are the actual margins on your paper if you want to ensure that you can't go outside them. There is also an option to change your horizontal and vertical gap. At the top, you can choose a Layout type, Multiple pages per sheet. When you click the dropdown, you can see you've got some presets for envelopes and folded cards, and so on. So, we'll just leave the default there, and click OK. Now when you're ready to print, you go to Backstage view by clicking the File tab and select Print. Here is where you're going to see some additional options for printing.

Notice by default, you're going to be printing all the pages, in this case two pages. Pages are 1-2, One page per sheet. There is the size of our page, Letter, and we can make changes right from here, if you want to change the Paper Size by clicking it and selecting something different. We'll keep Letter. That works for this one. Printing on one side only is probably not what you want to do. You want to print on both sides. So you can flip sheets along the edge, or print on both sides by flipping sheets on the short edge.

It's totally up to you, but if you're going to be printing at home, odds are you're going to choose One Sided. You're going to print one page at a time. So, instead of all pages, you would select just the current page, and then you would insert that back into your printer to print on the other side, unless you have one of those printers that automatically allows for duplex printing, where it will flip it upside down for you, and then you'd have to make one of those options for printing on two sides. So, once you've got those set up, you're ready to print. Clicking the Print button will send it off to your printer, and you know, because you've correctly set up the page, that you won't be cutting anything off, thanks to the Page Setup.

I'll click the File tab to go back to our document and exit Backstage view.

Show transcript

This video is part of

Image for Publisher 2010 Essential Training
Publisher 2010 Essential Training

60 video lessons · 14069 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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