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Adding and modifying text in a frame

From: Publisher 2010 Essential Training

Video: Adding and modifying text in a frame

It's probably safe to say that when you're creating publications with Microsoft Publisher you'll likely be working with text. So we're going to focus on working with text boxes in this particular lesson. To do that, we'll start by creating a brand-new publication, clicking the File tab and then New. Now we are going to go into our templates, and we are actually going to scroll down to the More Templates section, and click the menus group. This will allow us to see both office.com templates if you have Installed and Online Templates selected, as well as any installed templates on your computer.

Adding and modifying text in a frame

It's probably safe to say that when you're creating publications with Microsoft Publisher you'll likely be working with text. So we're going to focus on working with text boxes in this particular lesson. To do that, we'll start by creating a brand-new publication, clicking the File tab and then New. Now we are going to go into our templates, and we are actually going to scroll down to the More Templates section, and click the menus group. This will allow us to see both office.com templates if you have Installed and Online Templates selected, as well as any installed templates on your computer.

That's where we are going to go to make sure everybody has access. We are going to select Scallops. Now, this is typically a Wine/dessert menu, but we can make changes by changing the text. So, we'll select Scallops and click Create. So, here we are, looking at a menu that's been created for us. It's made up of four pages. We see the thumbnails on the left-hand side. You can see the color scheme and the font scheme, which could have been changed as we created it, or it can be created later on. But we are going to focus on the actual text in our menu, starting on the first page. Let's just zoom in a little bit.

We'll click and drag the zoom slider across to the right, until we get up to around 100%. You'll notice that some of the text has been placed for us automatically. If you've entered your business information, like we talked about in the previous lesson, you'll see your business information show up for the title. Down below we see Wine List and actually we don't want to create a wine list for the Two Trees Olive Oil Company. So, that's where we are going to start. We'll just click inside that box and you see that dashed border when you move inside a frame.

When you click, you'll see a solid border appear, with those handles for sizing and moving. So, if we want to first of all just move that down a little bit, we'd go to the border when we see the four-sided arrow and just drag to place it where you want it. Notice that the text inside is automatically highlighted. You click once to deselect, click anywhere in the text, and both words are selected. That's because it's a text frame. It's a placeholder for text that's been created by the template, and you just have to type over it.

So, let's changes this from Wine List to Oils List, which means we really don't need this grape graphic. We'll click once to select, press your Delete key on the keyboard to remove it. So, changing the contents, very simple. Let's go to pages 2 and 3. Now, when we zoom out to view the full page, and you can do that just by clicking that little icon to the right of the Plus sign down in the very bottom right-hand corner for your zoom, you'll notice that these two pages use text, which seems to be aligned in rows and columns, and then we have headings above each of these.

When we click inside the heading, we do see that solid border. This is a text box. When you click anywhere below in some of that text, you see a frame around the entire set of rows and columns. That's a table. And we'll be working with tables a little bit later on. So, let's just focus on the headings. We'll go up to By the glass. Remember, we are talking about oils now. Let's zoom in. You can zoom in. Let's to go 130%. Where it says By the glass - remember, everything gets selected when you use a frame like this - we are going to type in "By the Bottle." Now, if we wanted to change the appearance, maybe we want to change the size, the color, all we have to do is select the text we want to change by clicking and dragging.

You can go from the right to the left or the left to the right. There are also some keyboard shortcuts for selecting, or if you prefer using your mouse, just triple-click to select an entire line. With all of that selected, all we have to do now is go up to the Ribbon. You can see the Home tab. We do have options for working with fonts and paragraph, alignment, et cetera. But we also have a couple of format tabs that have now appeared on the Ribbon. Because we are inside an object which is a text box, we see a Format tab for Drawing tools and a Format tab for Text Box tools.

So, let's go to Text Box tools, where we see everything possible when working with text boxes. So, we've got an option for fitting text. We have the ability to change the direction of our text, hyphenation, there's the Font group again, and alignment. So we can do a lot of things here with our selected text. Let's just bump it up by clicking the arrow to increase the font size upwards. Ctrl+Right Bracket will do the same thing. You'll see the size here is now 14. If we go a little further, it's up to 16, 18.

Let's go back down to 16, and we'll leave it there. You can change the color as well. We'll just click the dropdown. Now, if you use any word processors, like Microsoft Word for example, this will all look familiar to you. Let's go to this nice burgundy color for By the Bottle. We'll just click anywhere outside the selected text to see what it looks like to de-highlight it. We can change Alignment. Maybe it should be centered. We can center it vertically and horizontally, just horizontally at the top or at the bottom.

Once you've found the one that you like, you can just leave it there. I am going to go to the left but center it vertically inside the box. Now, I'll just click anywhere outside the publication to see the end result without any selection handles. So, that looks pretty good. So, all you have to do, really, when creating a brand-new publication is use the placeholders that are there, go inside, change the content, and change the appearance as needed.

Show transcript

This video is part of

Image for Publisher 2010 Essential Training
Publisher 2010 Essential Training

60 video lessons · 13719 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 5m 35s
    1. Welcome
      1m 31s
    2. Exploring the possibilities with Publisher
      3m 14s
    3. Using the exercise files
      50s
  2. 41m 12s
    1. Understanding the interface
      6m 54s
    2. Creating a new publication
      3m 30s
    3. Editing your business information
      4m 40s
    4. Considerations when saving publications
      4m 0s
    5. Adjusting page and print setup options
      4m 48s
    6. Zooming and panning a publication
      4m 45s
    7. Inserting pages and navigating them
      8m 25s
    8. Using Undo and Redo
      4m 10s
  3. 41m 2s
    1. Adding and modifying text in a frame
      5m 30s
    2. Creating bulleted and numbered lists
      6m 57s
    3. Setting line spacing
      2m 29s
    4. Using AutoFit and linked text
      3m 46s
    5. Using fine typography options
      4m 40s
    6. Using Find and Replace
      4m 11s
    7. Using AutoCorrect
      4m 48s
    8. Using proofing tools
      6m 32s
    9. Translating text
      2m 9s
  4. 14m 17s
    1. Using the scratch area
      2m 53s
    2. Drawing and inserting shapes
      6m 2s
    3. Manipulating objects
      2m 49s
    4. Deleting objects and frames
      2m 33s
  5. 22m 4s
    1. Inserting pictures
      1m 52s
    2. Using picture frames
      2m 30s
    3. Adjusting picture appearance
      3m 29s
    4. Manipulating pictures
      4m 48s
    5. Adding captions to pictures
      2m 40s
    6. Inserting clip art
      3m 31s
    7. Using WordArt
      3m 14s
  6. 12m 45s
    1. Changing fill and line attributes
      4m 46s
    2. Layering objects
      2m 22s
    3. Selecting and grouping multiple objects
      2m 30s
    4. Aligning and distributing objects
      3m 7s
  7. 15m 34s
    1. Inserting tables and choosing preset formats
      4m 17s
    2. Changing cell formatting and layout
      3m 46s
    3. Adjusting rows and columns
      3m 18s
    4. Working with text in tables
      4m 13s
  8. 27m 41s
    1. Creating and applying master pages
      4m 49s
    2. Changing the page background
      3m 25s
    3. Using templates
      3m 54s
    4. Saving design changes to a template
      3m 19s
    5. Using the Design Checker
      3m 3s
    6. Using building blocks
      4m 19s
    7. Adding headers, footers, and page numbering
      4m 52s
  9. 13m 20s
    1. Creating a publication for the web
      1m 43s
    2. Inserting hyperlinks
      4m 23s
    3. Inserting bookmarks
      3m 48s
    4. Running web site checks
      3m 26s
  10. 12m 5s
    1. Creating a recipient list
      2m 29s
    2. Inserting merge fields
      3m 5s
    3. Performing a mail merge
      2m 13s
    4. Performing an email merge
      4m 18s
  11. 14m 34s
    1. Previewing and printing your publication
      4m 0s
    2. Setting commercial print options
      3m 3s
    3. Saving your publication for a commercial printer
      2m 35s
    4. Saving your publication for another computer
      2m 6s
    5. Saving your publication to other formats
      2m 50s
  12. 22s
    1. Goodbye
      22s

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