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In Publisher 2010 Essential Training, author David Rivers demonstrates how to create professional publications, such as brochures, newsletters, and menus. Using real-world examples, the course includes an overview of the different types of publications available in Publisher, shows how to use Publisher's tools for modifying text, objects, and tables, and explains how to customize layout and design options. Tutorials on performing mail merges and preparing publications for the web and for print are also included. Exercise files accompany the course.
On occasion, you may need information appearing at the top or bottom of every single page in a publication, and you don't want to have to enter it on every single page; the same thing goes for page numbering. There are automated options for all of these: headers, footers, and page numbering in Publisher 2010. We're going to look at it now using our NewPostCard publication. We're on page 1. All we're going to do is click the Insert tab on the Ribbon. You'll notice the very last group is Header & Footer, which contains three buttons: a button for inserting a header, something that appears at the top of every page; a footer, content that would appear at the bottom of every page; and then page numbering.
You can choose where you want the page numbers to appear, and even format them accordingly. So let's say in our postcard, for example, we want something to appear at the bottom of the page, some copyright information, for example. Clicking the Footer button does a couple of things. First of all, it takes us to the Master Page view. That's what we're looking at here. That's why you see a button for closing master page. It also gives you a Header & Footer group here for showing your headers and footers, inserting page numbers. You can insert dates and times if you wanted to, automated buttons for doing that instead of typing it in.
You'll notice that the footer is selected at the bottom of our page already. The cursor is flashing, waiting for us to insert some information. So let's do that. Let's just type in "Copyright, Two Trees Olive Oil Company." We'll do 2010. Of course, it's inside of text box here called the footer. We can select that text and format it. I'm thinking maybe if we go to the Home tab, we should center this so it appears across the bottom of our publication on every page, centered at the bottom.
You can see it's already quite small, if we look at the point size, 9.2. I think even smaller is fine. Let's go all the way down to 7 points. If you want to do anything else with this text, you can just likes you would working text in the page of your publication. When you're done, we'll go back to the Master Page tab. We're simply going to click the Close Master Page button to go back to our publication. You'll see that information across the bottom. If we go to page 2, you'll see it across the bottom of page 2 as well.
I want to go back in and make some additional changes. All you have to do is let's just zoom in here, so we can see it better. Double-click inside the footer or header areas to go back to the master page. It's a fast way of doing it, instead of going to the View tab. Now we can inside the footer area here if we wanted to. Let's just highlight that, and make it even smaller. It looked a little bit big for the postcard. So we're going to go down to 5 points. We'll go back to the Master Page tab, and close the master page. That, that it looks a little bit better. It's there. It has to be there, copyright information.
But it doesn't need to be overbearing, something that we want distracting us from the content of our publication. So that's headers and footers. They work the exact same way. There is a header area at the top, and the footer area at the bottom. If we go back to Master Page view, we could also access the page numbering, or simply click the Insert tab on the Ribbon, and choose it from the Header & Footer group. When you click this, it is a dropdown. You'll some presets. If we wanted it in the top- left of every page, center, right; same thing goes for the bottom. We can format it.
We can choose whether or not we want to show page numbering on the first page. This is great for those longer publications; maybe you've got some kind of cover page that you don't want to see the page numbering on, so you can deselect it from here. Let's just go to, say Top Center. You'll see a 1 at the top here. It's in the header area. If we go to page 2, you'll see a 2 showing up there. Let's go back to page 1. We'll click the Page Number dropdown, and choose not to show page numbering on the first page.
It disappears, but if we go to page 2, it's still there. Now in this case, we probably don't want page numbering. If we click the dropdown, you'll see we don't really have any options for turning it off. So what you need to do is just double- click anywhere inside the page numbering. You'll see the code for the number itself. Just highlight it by clicking and dragging. Press your Delete key to remove it. It's in the header area. Click the Close button. We're back to our publication. You'll notice the page numbering has been removed.
So we could have it done it from the header area as well by clicking the Insert Page Number button. It is something that really applies to longer publications, not necessarily our postcard, so it was a good idea to remove it. But whenever you need content to appear at the top or bottom of every page in a publication, think about your headers and footers, and that can include page numbering. It could include your own text, as well as some presets for inserting dates and times.
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