IntroductionWelcome| 00:04 | Hi and welcome to Publisher 2010
Essential Training! I'm David Rivers.
| | 00:08 | Microsoft Publisher has evolved over
the years, and Publisher 2010 is more
| | 00:12 | robust, more powerful,
and easier to use than ever.
| | 00:16 | If you need to lay out graphics-
intensive documents that are specifically
| | 00:20 | designed for publication, Publisher
2010 is the right program for you.
| | 00:25 | We'll begin with a tour of the new and
improved fluent user interface, focusing
| | 00:30 | mainly on the Ribbon, the Quick
Access toolbar, and Backstage view.
| | 00:36 | Then it's on to the basics of creating
publications from scratch, whether they be
| | 00:40 | blank or preformatted publications
using one of the many templates available to
| | 00:44 | you here in Publisher 2010.
| | 00:47 | You can create your own graphical
objects or insert existing objects,
| | 00:51 | so we'll spend a great deal of time
working with all types of objects, from
| | 00:55 | how to insert them properly to manipulating
and formatting them to make them look their best.
| | 01:00 | We'll get into more complex
functionality when we start customizing the layout
| | 01:05 | and design of our publication.
| | 01:07 | This will involve the use of master pages,
backgrounds, templates, and building blocks.
| | 01:15 | Of course, publications are
usually made to be shared,
| | 01:19 | so we'll discuss ways to send out
publications using mail merge functionality
| | 01:24 | for mass mailings, using
traditional mail and even e-mail.
| | 01:28 | So with so many topics to
cover, let's get started.
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| Exploring the possibilities with Publisher| 00:00 | Before we begin to explore the many
features and functions of Publisher 2010, it
| | 00:04 | might be a good idea to investigate what
Publisher is and the types of files you
| | 00:09 | might create with it.
| | 00:11 | Well, in simple terms, Microsoft
Publisher is a desktop publishing application,
| | 00:15 | and like the definition implies, this
allows you to create professional-quality
| | 00:19 | publications and marketing materials
right from your own desktop computer.
| | 00:25 | With Publisher 2010, you'll find you're
able to easily communicate your message
| | 00:29 | in a variety of publication types,
| | 00:31 | with little to no experience in
graphic design. You can create brochures,
| | 00:35 | newsletters, postcards, greeting cards,
newsletters, labels, and the list goes on.
| | 00:40 | Now in this course, it's
broken up into several chapters.
| | 00:46 | Now to give you some experience with a
variety of publications, we'll work with
| | 00:49 | a different type of publication in
each chapter as we cover the individual
| | 00:54 | tools, features, and
functions of Publisher 2010.
| | 00:56 | For example, we'll focus on
working with text in chapter 2.
| | 01:01 | In chapter 2, we'll use a menu to do that.
| | 01:05 | Then we'll move on to chapter 3,
which is working with objects.
| | 01:09 | In that case, we'll work on a flyer.
| | 01:11 | A flyer typically uses a number
of different types of objects.
| | 01:14 | Then we'll go on to chapter 4.
| | 01:17 | Chapter 4 is working with graphics or
graphic objects, and in this case, we're
| | 01:22 | going to use a brochure.
| | 01:23 | You can see here this particular
brochure example uses a tri-fold mechanism,
| | 01:28 | so when we actually print this out,
we'll be able to fold it into three and hand
| | 01:32 | this out as a brochure.
| | 01:35 | Moving on to the next chapter,
chapter 5, which is formatting objects, we're
| | 01:39 | going to use a catalog.
| | 01:40 | In this case, you can see we've got
multiple pages in this sample catalog.
| | 01:44 | They have placeholders, and so on,
| | 01:46 | so a lot of formatting might be
needed in a document such as this.
| | 01:49 | Then we'll go on to
working with tables in chapter 6.
| | 01:53 | The perfect type of publication for
working with tables might be a calendar.
| | 01:57 | You can see the calendar
broken up into rows and columns.
| | 02:01 | Another type of document you might
create using Publisher 2010 is a postcard.
| | 02:06 | We're going to work with a
postcard in chapter 7 as we work with
| | 02:08 | customizing layout and design.
| | 02:12 | Then it's on to chapter 8.
| | 02:14 | Chapter 8 is actually going to be
working with a publication that's designed for
| | 02:18 | the web, like creating a homepage.
| | 02:20 | So we don't really have a sample here,
but moving onto the next one, which
| | 02:24 | is using mail merge, here's an example of a
label you might create using a mail merge,
| | 02:29 | so merging a list of names, of people,
maybe other information about them,
| | 02:33 | addresses, and so on.
| | 02:35 | You could create a name batch,
like this particular label could be
| | 02:38 | address labels, and so on.
| | 02:42 | Then in chapter 10 we'll go on to
printing and sharing your publications.
| | 02:46 | Here's a good publication
to work with. It's a resume.
| | 02:49 | A resume is something that you
might want to share with people,
| | 02:52 | so we're going to talk about different
ways to print and share your publications
| | 02:55 | electronically in chapter 10.
| | 02:59 | So in the end you'll have worked with
several different types of publications
| | 03:03 | while learning about the various
features and functions of Publisher 2010.
| | 03:08 | Now that you know a little bit more
about what you can create with Publisher
| | 03:11 | 2010, it's time to start doing it.
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| Using the exercise files| 00:00 | If you're a premium subscriber
with lynda.com, you'll have access to
| | 00:04 | the exercise files.
| | 00:06 | Using the exercise files allows you to
follow along with me step-by-step as we
| | 00:10 | move through the various
chapters in this course.
| | 00:14 | Now if you do plan on using the
exercise files, I highly recommend placing them
| | 00:17 | in a convenient location, such as your desktop.
| | 00:20 | Double-clicking the Exercise Files
folder will reveal subfolders for each of the
| | 00:25 | chapters in this title.
| | 00:27 | Double-click one of those folders,
and you'll see additional subfolders
| | 00:30 | representing each of the movies in that chapter.
| | 00:34 | When you double-click one of those
folders, you will find the actual file we'll
| | 00:37 | be using in that movie.
| | 00:39 | Now if you don't have access to
the exercise files, no problem;
| | 00:43 | you can try using your own files, or
you can still learn lots by simply sitting
| | 00:47 | back, relaxing, and watching.
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1. Getting StartedUnderstanding the interface| 00:00 | If you're brand-new to Microsoft
Publisher, or if you've used earlier versions of
| | 00:04 | Publisher, the very first thing you
want to do is get acquainted with the new
| | 00:08 | and improved user interface.
| | 00:10 | That's what we're going to do
right now by launching Publisher 2010.
| | 00:14 | You can go to your Start button if you
need to and find Publisher 2010 and launch it.
| | 00:20 | The very first thing you're going to
notice is a new view called Backstage view.
| | 00:24 | Backstage view is accessed by clicking
the File tab that appears at the very top
| | 00:29 | left-hand corner of your screen.
| | 00:31 | We see this view instantly when we
launch the application, because this is where
| | 00:35 | we're going to go to create a new
publication or open an existing publication.
| | 00:41 | We're going to open one up,
so you can click Open.
| | 00:43 | You can navigate to your exercise files.
| | 00:48 | In the Chap1 folder in the 01_01 subfolder is
where you'll find something called WhatSign1.
| | 00:54 | Notice that the extension is
pub, short for publication.
| | 00:58 | That's the default format for any
files that you create using Publisher.
| | 01:02 | So with that selected, we'll
click the Open button to open it up.
| | 01:06 | Now Backstage view disappears.
| | 01:08 | We're actually working on
our publication at this point.
| | 01:11 | It's time to get
acquainted with the user interface.
| | 01:14 | We'll start in the very top left-hand corner.
| | 01:16 | Up here is where you're going
to find the Quick Access toolbar.
| | 01:20 | There aren't many buttons on this toolbar.
| | 01:23 | It's kind of hidden away in the
top left-hand corner, but it's
| | 01:26 | totally customizable.
| | 01:28 | Here's where you can add some of those
commands that you use on a regular basis.
| | 01:32 | By default, you're going to see the
Save command, Undo and Redo, but there is
| | 01:36 | also a little dropdown button that
allows you to pick from a predefined list.
| | 01:40 | So if opening is something you like to
do from here without going to Backstage
| | 01:43 | view, you could add it by
clicking Open, simple as that.
| | 01:46 | Now it appears on your Quick Access toolbar.
| | 01:49 | You can remove it by selecting it
again after clicking that dropdown.
| | 01:54 | You can add pretty much any command
you like to the Quick Access toolbar.
| | 01:58 | Like the name implies, it gives you
quick access to those commands you use on a
| | 02:01 | regular basis. But really, all of your commands
are at your fingertips, thanks to this Ribbon.
| | 02:07 | The Ribbon interface is
broken up into several tabs.
| | 02:10 | You can see Home, Insert, Page Design,
and Mailings, all the way across to View.
| | 02:15 | Inside these tabs, you're going to
see groups, such as with the Home tab
| | 02:19 | selected, the Clipboard group,
the Font group with font-related
| | 02:23 | commands, Paragraph, et cetera.
| | 02:25 | Now depending what you're working on,
some of the tools will become available,
| | 02:29 | or they'll be inaccessible.
| | 02:32 | This is context-sensitive.
| | 02:33 | For example, if we go into our sign
here and click anywhere on any text, you'll
| | 02:38 | notice a lot of things happen on the Ribbon.
| | 02:40 | First of all, we now have
access to all of those Font commands.
| | 02:43 | You'll also see something happen above
the Format tabs for working with text
| | 02:49 | boxes and drawing tools.
| | 02:51 | So you can go to either of these
Format tabs, which have suddenly appeared at
| | 02:54 | the end of the Ribbon after the View tab,
to help you work with the actual object
| | 03:00 | you're selecting, in this case a text box.
| | 03:03 | So if we go to something else, like at
graphic, you'll see we now have the Format
| | 03:07 | tab for working with picture tools.
| | 03:09 | So it's very context-sensitive, always
giving you the tools you need when you need them.
| | 03:13 | Let's go back to the Home tab.
| | 03:15 | We'll just click off to the side of
our publication, so nothing is selected.
| | 03:19 | You're also going to see on some of
these groups, these little icons in the
| | 03:24 | bottom right-hand corner, indicating that
there's an actual dialog box that you can access.
| | 03:29 | So with the Home tab selected,
we'll click again in any text.
| | 03:33 | Let's just go to the Font group here.
| | 03:35 | In the bottom right-hand corner, we'll
click that little arrow, which gives us
| | 03:39 | access to the Font dialog box, which is
something that users of earlier versions
| | 03:44 | of Publisher might be used to working with.
| | 03:46 | Here's where we can select the
different font, font appearance,
| | 03:49 | attributes, styles, et cetera.
| | 03:52 | We do see a sample down below.
| | 03:55 | We'll just click Cancel.
| | 03:56 | We'll click off to the edge of our
publication, so nothing is selected.
| | 04:00 | The other thing you can do with
the Ribbon user interface is use your
| | 04:05 | keyboard shortcuts.
| | 04:06 | If you're accustomed to using keyboard
shortcuts, you know you can press the Alt
| | 04:10 | key on your keyboard.
| | 04:11 | When you do that with this latest
rendition of Publisher, you can see these
| | 04:15 | little labels that appear
over the tabs on the Ribbon.
| | 04:20 | So you can go to any one of those tabs.
| | 04:22 | Let's say we want to go to the View tab.
| | 04:23 | You would hit W. Now you can see there
are labels over the various commands in
| | 04:28 | that particular section of the Ribbon.
| | 04:32 | So if you wanted to, for
example, use guides, turn those on,
| | 04:36 | that would be the letter D on your keyboard.
| | 04:38 | Now if you really meant to go to Review
and not the View tab, you press Escape.
| | 04:42 | That'll always take you back a level.
| | 04:44 | There, now Review is a letter R.
Now we're looking at the Review tab.
| | 04:50 | You can press Escape and then Escape
again to go right back to kicking away all
| | 04:54 | of those little labels
for your keyboard shortcuts.
| | 04:57 | The keyboard shortcuts you're accustomed
to using in previous versions are still
| | 05:01 | going to be available here.
| | 05:02 | For example, the shortcut for printing
for almost every application is Ctrl+P.
| | 05:08 | If you hold down Ctrl and tap the letter
P simultaneously, you'll notice that in
| | 05:12 | this case it takes us to Backstage view.
| | 05:14 | There is Print selected.
| | 05:16 | We have all of our Print options, and
we also have a Print Preview over on the
| | 05:20 | right-hand side, something
we can zoom in and out of.
| | 05:23 | If we press Escape, it takes
us right back to where we were.
| | 05:28 | Now let's go back to Backstage
view again by clicking the File tab.
| | 05:32 | Now in this case we're going to see
information, by default, about the file we're working on.
| | 05:37 | We can edit the Business Information.
| | 05:39 | There's a Design Checker, Commercial Print
Settings, all of that accessible from Info.
| | 05:44 | We can go to other things here.
| | 05:46 | For example, if you want to create
something new now, click New, and there are
| | 05:49 | those templates again. Saving and sending.
| | 05:52 | We've also got access to all of our
options, and we can exit Publisher
| | 05:56 | altogether from here as well, by
clicking Exit, but we won't do that.
| | 06:00 | We'll just go back up to the top and
click the File tab, which again takes us
| | 06:03 | back out of Backstage view.
| | 06:06 | You also have your Page Navigation
pane over here on the left-hand side.
| | 06:09 | Panes are adjustable, so you can
click and drag the borders if you needed
| | 06:13 | more space; for example,
| | 06:14 | you want to see bigger thumbnails.
| | 06:16 | With multiple page publications,
you'll be able to use these thumbnails to
| | 06:20 | move from page to page.
| | 06:22 | Down at the bottom right-hand corner,
you have some buttons as well for changing
| | 06:25 | the view, Single Page, Two-Page view,
and there's a Zoom slider for zooming in
| | 06:30 | and out if you need to, by clicking
and dragging the slider or by using the
| | 06:35 | buttons at either end.
| | 06:37 | Then you've got your scrollbars that
appear on the right-hand side for scrolling
| | 06:40 | up and down, or vertically, and the
scrollbar at the bottom for going left to
| | 06:44 | right, or horizontally.
| | 06:47 | So that's a quick introduction to the
new Ribbon-based user interface here
| | 06:51 | in Publisher 2010.
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| Creating a new publication| 00:00 | When you're ready to create a brand-new
publication here in Microsoft Publisher
| | 00:05 | 2010, it's a simple matter of going to
Backstage view by clicking the File tab
| | 00:09 | in the top left-hand corner of
the Ribbon and selecting New.
| | 00:13 | If you prefer to use keyboard
shortcuts, it's still Ctrl+N, as in new, to
| | 00:17 | arrive at this location.
| | 00:19 | This location is a display of different
templates and template groups, or categories.
| | 00:26 | By default, you're going to be
looking at installed and online templates.
| | 00:31 | That's what appears in the
dropdown at the very top.
| | 00:33 | If you are not connected to the Internet,
you might want to change this to just
| | 00:37 | display your installed templates.
| | 00:40 | When you do that and select a category,
for example, if we go down to Brochures,
| | 00:45 | you're only going to see templates that
are installed on your computer and are
| | 00:49 | available to you here offline.
| | 00:52 | If you are connected though, you'll
get access to even more templates.
| | 00:55 | Click the dropdown to display either
Online Templates or both, Online and
| | 01:01 | Install Templates; that's what I'm selecting.
| | 01:04 | Now looking at our Brochures, we now
have another section here called Office.com
| | 01:08 | Templates, where we do see some of
them. And we can click More Office.com
| | 01:12 | Templates to see, in this case,
another 17 or so brochures to choose from.
| | 01:18 | So we've got this wide range of templates to
choose from, and this is just one category.
| | 01:22 | If you want to back to another category,
you can use the navigation bar at the
| | 01:26 | top of the screen here to either go
back, using the Back and Forward buttons,
| | 01:30 | or click the Home button to go right
back to where we started, and choose a
| | 01:34 | different category.
| | 01:35 | You can see we've got some of the
most popular ones grouped together here.
| | 01:39 | Then down below, we also see more templates.
| | 01:42 | So let's say we wanted to create a sign.
| | 01:44 | We can go down to Signs.
| | 01:47 | Again, because we have Installed and
Online Templates selected here, we're going
| | 01:51 | to see all of those templates at
Office.com, as well as the ones that are
| | 01:55 | installed on our computers.
| | 01:57 | So as we see scroll down the list,
you can see it's quite extensive.
| | 02:02 | So let's say we're doing some renovations,
whether it be the office or somewhere
| | 02:06 | else, you might want to put up a wet paint sign.
| | 02:09 | There's one right there, perfect. We select it.
| | 02:12 | No matter what you select, you're
going to see information over here on
| | 02:14 | the right-hand side.
| | 02:15 | First of all, a thumbnail
representation of what it's going to look like, and
| | 02:19 | then down below you can choose to customize
colors and the fonts that are going to be used.
| | 02:25 | Now in this case you can see what I have got.
| | 02:27 | Yours may be different.
| | 02:29 | You may see the default color scheme,
or you may see a different color scheme;
| | 02:32 | it depends on what you did last.
| | 02:34 | So if you want to change up the colors,
for example, if we go down to cherry
| | 02:38 | here and select it, you can
see it looks totally different.
| | 02:43 | Click the dropdown and select a
color scheme that suits your needs.
| | 02:49 | Now down below that you'll be up to
choose a font scheme if you want to
| | 02:52 | change that up as well.
| | 02:53 | Using the scrollbar, you'll see default,
right at the very top, but we also see
| | 02:59 | groups of fonts, or schemes, that can
be applied if you want to change that.
| | 03:03 | I kind of like this one, but you can
go to different types of fonts if you
| | 03:07 | want, and change that up.
| | 03:11 | Now all you need to do is create
that sign by clicking the Create button.
| | 03:16 | There you have it, your very first publication.
| | 03:19 | Of course, we can make changes to
this publication if we wanted to.
| | 03:22 | You'd want to save it, maybe print it,
but you have created your very first
| | 03:26 | publication here in Publisher 2010.
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| Editing your business information| 00:00 | If you're going to be using Microsoft
Publisher in a business environment,
| | 00:04 | odds are pretty good
| | 00:05 | you'll need to add some of your business
information to the publications you create.
| | 00:10 | Business information can be added by
using text boxes and so on, but the
| | 00:14 | last thing you want to do is have
to re-enter that information on every
| | 00:18 | publication you create.
| | 00:19 | So Publisher allows you to store business
information and then use it as necessary.
| | 00:24 | We're going to work with
this WhatSign3 publication.
| | 00:28 | All we're going to do is set up our
business information ahead of time, so we
| | 00:31 | can pick and choose what we
want to add to our publication.
| | 00:34 | There is a couple of different ways to do this.
| | 00:36 | One option is to click the Insert tab.
| | 00:39 | In the Text group, you're going to
notice a dropdown for Business Information.
| | 00:43 | When you click this, if you haven't
set up your business information so far,
| | 00:47 | you're going to see a number of
fields to choose from Individual name, Job
| | 00:50 | position, Organization name,
Contact info, even a tagline.
| | 00:54 | But if it hasn't been set up, you're
going to see the default placeholder
| | 00:57 | text that's in there.
| | 00:59 | You might see your own individual
name because it automatically takes your
| | 01:02 | Windows login information.
| | 01:04 | In this case, my name is just my first
name. But we can edit this information by
| | 01:08 | going down to the bottom of this
menu and clicking Edit Information.
| | 01:12 | Another option, however, is to go to
Backstage view by clicking the File tab.
| | 01:17 | With info selected in the Navigation pane,
| | 01:20 | you'll notice Edit Business Information.
| | 01:22 | You're going to see your Business
Information the way it's set up currently.
| | 01:26 | We haven't actually set that up yet, so
when we click Edit Business Information,
| | 01:30 | we get this dialog box where
we can start adding information.
| | 01:32 | So, for example, if you want to add your
own name, Individual name, you could do
| | 01:36 | that, and give yourself a title.
| | 01:38 | I'm going all the away to the top, to CEO.
| | 01:42 | Your business name goes in here.
| | 01:43 | Now you can click and drag over that
information to highlight it, so you
| | 01:46 | don't have to delete it.
| | 01:46 | Just type right over it. I'm going to go
with the Two Trees Olive Oil Company, and
| | 01:54 | then you'd add your address.
| | 01:56 | Now another thing you can do is, as you
move in just to the left of that text,
| | 01:59 | you'll see your arrow, your
mouse pointer change its direction.
| | 02:02 | Now you can click and drag to
highlight all of that information and simply
| | 02:06 | type right over it.
| | 02:09 | You can add your phone, fax
and e-mail information as well.
| | 02:12 | At the top, we've got our tagline.
| | 02:14 | Let's just click and drag over that
and add some information for our tagline.
| | 02:17 | You can even add a logo, so if we click
the Add Logo button, all you have to do
| | 02:23 | is navigate to the location.
| | 02:25 | We're going to go to our exercise files.
| | 02:30 | We do have one here, our
TwoTreesLogo. It's a JPEG file.
| | 02:33 | You can use TIFFs and
different types of graphic images.
| | 02:36 | When we click Insert, we're going to see
preview of what that's going to look like.
| | 02:40 | At anytime, you can
change that or even remove it.
| | 02:44 | Here's the nice thing as well.
| | 02:45 | Down below, you're saving this group of
business information together into its
| | 02:50 | own name here, which you can type.
Custom 1 is the default, but we're just going
| | 02:53 | to call this TwoTrees1.
| | 02:59 | If you've got different people using
Publisher, they can have their own set of
| | 03:02 | business information using their own
name and position and title, et cetera.
| | 03:07 | When you click Save, it's now saved up.
| | 03:09 | You're going to see the
Business Information dialog box for the
| | 03:12 | current publication.
| | 03:13 | You can see TwoTrees1 is selected.
| | 03:16 | We can go back and edit this at
anytime, even remove it using the Delete button,
| | 03:20 | or create a new group of business information.
| | 03:22 | We can even update our current publication.
| | 03:24 | If the publication already uses
some of the fields, they'll be
| | 03:28 | updated automatically.
| | 03:29 | Our particular publication doesn't
use any of the fields yet so we can
| | 03:33 | click Update Publication.
| | 03:34 | Leave the Backstage view by clicking
the File tab and then go in here to add
| | 03:39 | business information.
| | 03:40 | Let's say we want the name of our
company to appear at the bottom of this sign.
| | 03:43 | Well, in that case, we go back up to
the Insert tab on the Ribbon, click
| | 03:47 | Business Information in the Text group.
| | 03:49 | All we do is move down to
Organization name, and click once, and it's added.
| | 03:53 | You can see a text box is created here.
| | 03:55 | It's placed right in the
middle of the publication.
| | 03:57 | When we move to the border, we see the
four-sided arrow, so we can click and
| | 04:01 | drag this to move it to the location
where we want to put it, maybe in the
| | 04:04 | bottom right-hand corner. It is a text box.
| | 04:07 | The text is selected, so we have all of
our formatting options available to us
| | 04:12 | for text boxes, drawing tools.
| | 04:14 | We can even go to the Home tab to make
changes to our font, maybe bump that up
| | 04:17 | a little bit in size.
| | 04:19 | When we're done, to really see what
the finished product looks like, we can
| | 04:23 | deselect this, just by
clicking anywhere off the page.
| | 04:26 | We've added business
information without having to type it in.
| | 04:29 | That's the beauty of storing
business information here in Publisher.
| | 04:32 | Once you've got it in there, all you
have to do is select it to pop it in there
| | 04:37 | at anytime without having to retype.
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| Considerations when saving publications| 00:00 | Saving your publications in
Publisher 2010 is very straightforward;
| | 00:04 | however, there may be some
considerations to take into account when saving.
| | 00:09 | For example, will you be sharing
with others? Will those other people have
| | 00:13 | Publisher, or will they be using
earlier versions? Do you want a create a
| | 00:16 | read-only version of your publication?
| | 00:19 | So, with this publication open, called
WhatSign4, we're going to go to Backstage
| | 00:23 | view by clicking the
File tab and choose Save As.
| | 00:27 | Now, here is your standard Save As dialog box.
| | 00:29 | You're are going to see the name of
the file, in this case WhatSign4 and
| | 00:33 | where it's located in the 01_04 subfolder of
the chapter 1 folder of your exercise files.
| | 00:38 | You can choose any location you like;
| | 00:40 | for example, I'm going to put mine
on the desktop by clicking Desktop.
| | 00:45 | The Save As type will default to a
Publisher file with the PUB extension.
| | 00:49 | When we click this dropdown,
look at all of the options you have.
| | 00:53 | First of all, if you go up to the
very top, that's the default right
| | 00:56 | there, Publisher Files.
| | 00:58 | But let's say you're going to be sharing
this with somebody who hasn't upgraded,
| | 01:01 | and they're using
Publisher 98. That's an option.
| | 01:04 | You can save it back to that
version, Publisher 2000 as well.
| | 01:08 | Then as we go down, you'll
notice PostScript is an option,
| | 01:11 | if you're going to be perhaps taking
this to a commercial printer. Or if you
| | 01:16 | want a read-only version, you've got
two options now, PDF, Portable Document
| | 01:20 | Format, people will use the free Adobe
Reader to look at your publication, but
| | 01:24 | they won't be able to make changes to it.
| | 01:26 | The same thing goes for the Microsoft
version, which is an XPS Document.
| | 01:31 | Then there is a whole bunch of
text options and HTML options.
| | 01:34 | We can even save this to
Word documents if we wanted to,
| | 01:37 | so people could open it up in Microsoft
Word if they don't have any version of
| | 01:41 | Microsoft Publisher.
| | 01:42 | But let's say for now, we just want to
create a read-only version of this document.
| | 01:46 | We might want to take it to a commercial
printer, so PDF might be a good choice.
| | 01:50 | We'll select PDF, and when we do
that, you'll notice we get some extra
| | 01:54 | options down below.
| | 01:56 | For example, Open the file after
publishing will automatically launch Adobe Reader.
| | 02:00 | If you don't have it for some reason,
it's a free download from adobe.com.
| | 02:05 | Then we've also got an Options button
here, where you see all of the PDF options.
| | 02:09 | High quality printing is what
we would probably want to select.
| | 02:12 | Unless we're going to
commercial press, we could select that.
| | 02:15 | Then down below, we can get into some of
the pictures in our publication, how do
| | 02:20 | we want to work with them, color and
grayscale pictures, downsampling, and look
| | 02:24 | at the dots per inch settings as well.
| | 02:26 | We've also got the Design Checker
that's going to warn us about things like
| | 02:30 | transparency and color use, and a
whole bunch of other PDF options.
| | 02:34 | When you're done selecting
those, you just click OK.
| | 02:36 | We're ready now to save this to a PDF format,
and all we have to do is click the Save button.
| | 02:41 | Remember, it's going to launch Adobe
Reader after the Design Checker says, there
| | 02:46 | might be a problem here with this
publication, do you want to fix it now, or do
| | 02:49 | we want to go ahead without fixing.
| | 02:51 | And it's totally up to you.
| | 02:52 | If you click Fix, it's going to show
you over here on the right-hand side that
| | 02:57 | the publication is in RGB mode, and
when we click this little dropdown, we can
| | 03:01 | convert it to another mode.
| | 03:03 | It's a nice little feature. Let's go to CMYK.
| | 03:06 | We'll click OK.
| | 03:09 | There is the four colors used in CMYK:
cyan, magenta, yellow, and black.
| | 03:13 | We click OK, and now it's ready.
| | 03:16 | So, we can go back to saving this again.
| | 03:18 | Let's go back to File > Save As.
| | 03:21 | We want to make sure we choose PDF,
and it's just a nice little check.
| | 03:26 | We're going to be talking about the Design
Checker in detail a little bit later. There it is.
| | 03:31 | It's all saved up. Adobe Reader opens
it up automatically, so we can view it.
| | 03:36 | That's what it looks like.
| | 03:37 | It looks pretty much exactly the same as it
did in Publisher, but this is a read-only copy.
| | 03:43 | We can send this off to a
commercial printer if we wanted to.
| | 03:46 | We can share it with others.
| | 03:47 | They won't be able to make changes to it.
| | 03:49 | These are not selectable
things that can be altered.
| | 03:52 | So, that's just one of the many
options when it comes to saving your
| | 03:56 | publications in Microsoft Publisher 2010.
| | Collapse this transcript |
| Adjusting page and print setup options| 00:00 | If you plan on printing your publication,
whether it be to a commercial printer
| | 00:05 | or your own printer at home, it will be
important to set up your page properly
| | 00:09 | and select the right print
options for the destination.
| | 00:12 | For example, here we're going
to be working with a brochure.
| | 00:16 | This brochure is designed to be sent
out to a commercial printer to print
| | 00:20 | hundreds of copies that might be handed out.
| | 00:23 | If you want to print this at home,
you might have to make some adjustments.
| | 00:26 | For example, if we look at page 1 here,
just look at the edge, you'll see this
| | 00:29 | thick, dotted blue line, similar to the
lines you see between the three panels
| | 00:34 | in this tri-fold brochure.
| | 00:37 | Those are your margin guides.
| | 00:39 | When you take a document or a
publication like this to a commercial printer,
| | 00:42 | typically you can print
right to the edge of the paper.
| | 00:45 | That's not something you can do at home
with most standard inkjet or laser printers.
| | 00:50 | So you might want to make some
adjustments if you plan on printing at home, and
| | 00:53 | you do that by accessing Page Setup.
| | 00:55 | We do that by clicking the Page Design
tab on the ribbon, and right below, you'll
| | 01:00 | see the Page Setup group.
| | 01:02 | Now, we can access Margins,
Orientation, and Size.
| | 01:06 | These are shortcuts as opposed to
going to the little arrow in the bottom
| | 01:09 | right-hand corner, and opening
up our Page Setup dialog box.
| | 01:13 | So, let's just go to our
Margins. We'll click there.
| | 01:15 | You're going to see some presets,
and you're also going to see a
| | 01:17 | highlighted option.
| | 01:19 | That's your current selection, and in
this case, we've got 0-inch margins all
| | 01:23 | the way around, which would not be
ideal for printing on a home printer.
| | 01:28 | So, we might want to make a change by
selecting one of these, such as a quarter
| | 01:31 | inch all the way around, or if you want, you
can set your own custom margins. We'll do that.
| | 01:36 | It takes us to the Layout Guides.
| | 01:39 | Here you can see that dotted line in the
preview, goes around the outside of the
| | 01:43 | page. And we can change our margin
guides, not necessarily changing the margins
| | 01:47 | themselves, but we're changing the
guides, so we know where we can print.
| | 01:52 | So, let's say, for example, on our printer,
the Left and Right are set at .66 inches.
| | 01:58 | While we just type that in, tab to the next one.
| | 02:01 | It highlights the zero, type in .66.
| | 02:03 | You can see the changes when you hit
Tab on the actual preview to the right.
| | 02:08 | For the top, we'll do .5 or half-an-inch.
| | 02:10 | Tab down, .5, hit Tab again,
and you'll see the preview now.
| | 02:14 | When you click OK, you'll see those
guys have changed. They've moved in.
| | 02:18 | It looks like we do have a bit of a
problem over here on the right-hand side of
| | 02:22 | page 1, where one of the
objects appears to go past the guide.
| | 02:25 | So, that could be an issue, and we can
adjust it just by selecting it, and maybe
| | 02:30 | dragging it in a little bit.
| | 02:31 | You'll notice when you touch the guide,
it turns a brighter blue, indicating
| | 02:36 | you're right on it. So we can let go
there, and now we know for sure, we won't
| | 02:39 | be cutting anything off.
| | 02:41 | Now, we'll go back to Page Setup and
click the little arrow in the bottom
| | 02:44 | right-hand corner of the group.
| | 02:46 | We can access all of those options in
one place called the Page Setup dialog box.
| | 02:51 | You'll see a preview over here on
the right, and you can see our margin
| | 02:55 | guides with our new settings, and you can
actually set your side and top margins over here.
| | 03:00 | These are not just guides; they are the
actual margins on your paper if you want
| | 03:04 | to ensure that you can't go outside them.
| | 03:05 | There is also an option to change
your horizontal and vertical gap.
| | 03:11 | At the top, you can choose a
Layout type, Multiple pages per sheet.
| | 03:14 | When you click the dropdown, you
can see you've got some presets for
| | 03:17 | envelopes and folded cards, and so on.
| | 03:20 | So, we'll just leave the
default there, and click OK.
| | 03:25 | Now when you're ready to print, you go
to Backstage view by clicking the File
| | 03:28 | tab and select Print.
| | 03:30 | Here is where you're going to see
some additional options for printing.
| | 03:34 | Notice by default, you're going to be
printing all the pages, in this case two pages.
| | 03:39 | Pages are 1-2, One page per sheet.
| | 03:42 | There is the size of our page, Letter,
and we can make changes right from
| | 03:46 | here, if you want to change the
Paper Size by clicking it and selecting
| | 03:49 | something different. We'll keep Letter.
| | 03:51 | That works for this one.
| | 03:53 | Printing on one side only is
probably not what you want to do.
| | 03:57 | You want to print on both sides.
| | 03:59 | So you can flip sheets along the edge,
or print on both sides by flipping
| | 04:03 | sheets on the short edge.
| | 04:04 | It's totally up to you, but if you're
going to be printing at home, odds are
| | 04:08 | you're going to choose One Sided.
| | 04:09 | You're going to print one page at a time.
| | 04:11 | So, instead of all pages, you would
select just the current page, and then you
| | 04:16 | would insert that back into your
printer to print on the other side, unless you
| | 04:20 | have one of those printers that
automatically allows for duplex printing, where it
| | 04:24 | will flip it upside down for you, and
then you'd have to make one of those
| | 04:27 | options for printing on two sides.
| | 04:30 | So, once you've got those
set up, you're ready to print.
| | 04:33 | Clicking the Print button will send
it off to your printer, and you know,
| | 04:37 | because you've correctly set up the
page, that you won't be cutting anything
| | 04:41 | off, thanks to the Page Setup.
| | 04:43 | I'll click the File tab to go back to
our document and exit Backstage view.
| | Collapse this transcript |
| Zooming and panning a publication| 00:00 | When working with publications in
Microsoft Publisher 2010, there are times when
| | 00:04 | you'll need to work on the layout and
have a bird's eye view of your document.
| | 00:08 | There are other times where you
need to zoom in to work on the content.
| | 00:12 | So, there are different zoom levels
to choose from, and some functionality
| | 00:15 | you need to know about.
| | 00:16 | We're going to explore that now using,
first this document called Brochure6.pub,
| | 00:22 | and you'll notice that it's a two-page
document, and it's laid out landscape, in
| | 00:27 | other words, it's wider than it is tall.
| | 00:29 | If we go to the View tab, you'll notice
in the zoom area here of this tab that
| | 00:35 | the zoom level has been set for us, to 68%,
and this allows us to see the entire page.
| | 00:42 | If we move to another document and
open it up, here we've got a postcard, and
| | 00:48 | in this case, we've got the two-page
document, again laid out portrait, and to
| | 00:55 | see the entire page, if we go to the View tab,
you'll notice the zoom level is set for us to 54%.
| | 01:00 | So this is done for us automatically,
and now it's up to us to be able to change
| | 01:03 | the zoom levels to work on the
content and lay out our document.
| | 01:07 | So we'll continue working with our
TTPostCard6 publication, and let's say we
| | 01:13 | want to zoom in to maybe work on the graphic.
| | 01:16 | But we have a number of options.
| | 01:18 | The first option that we see in the
zoom group on the Ribbon is 100%, and this
| | 01:22 | will take us to the actual size.
| | 01:24 | This is what it's going to look like if we
were to print it, so let's give that a click.
| | 01:27 | Now, of course, when we zoom in to
100%, and we see that value appear here in
| | 01:32 | the dropdown, we can't see all of
our document, and we need to use the
| | 01:37 | scrollbars now to scroll up and down,
or using the scrollbar at the bottom to
| | 01:41 | scroll left or right, or horizontally.
| | 01:44 | But this does allow us to see
the content itself and work on it.
| | 01:48 | If we want to zoom back out to the whole
page, we have a button for that as well.
| | 01:52 | So, clicking the Whole Page button
takes us back to where we started at 54%.
| | 01:57 | Two shortcut buttons to go to
actual size or view the whole page.
| | 02:01 | Now, if you want to be more specific,
for example if you want to see the entire
| | 02:05 | page width, we have a button for
that as well. Click this button.
| | 02:09 | You'll be able to see the left and
right-hand sides of your page, but in this
| | 02:12 | case because we're working with a
portrait document, we need to use a scrollbar
| | 02:16 | to scroll up and down to
see the vertical contents.
| | 02:22 | If we go to the dropdown, where it now
says 119%, and click that, we've got a
| | 02:26 | number of presets to choose from here as well.
| | 02:28 | So, we can go as low as 10%, all the way
up to 800%, if we really need to zoom in
| | 02:33 | on detail, for example,
when working on graphics.
| | 02:36 | So, let's just choose something like
75%, and then use our scrollbars to try and
| | 02:42 | get as much of the page
showing up here on our screen.
| | 02:46 | Now that's working with a portrait document.
| | 02:51 | Let's switch over to that other document,
which is our brochure, where we've got
| | 02:56 | two pages again, but laid out landscape.
| | 02:59 | If we go to 100%, we're zoomed in here.
| | 03:02 | We can almost see the entire width of our
page, and it allows us to work on the content.
| | 03:06 | If we go to the dropdown and choose
something like 75%, this is a great view.
| | 03:13 | We almost see the entire page, but we're
zoomed in a little bit further than the
| | 03:17 | default that we saw when we
opened up this particular publication.
| | 03:21 | If we go to Page Width, notice that
nothing really changes here, except that 94%
| | 03:27 | is the zoom level, we can see the full
width and almost the full height, because
| | 03:32 | we are using what is known as a
landscape orientation. So there is not a lot of
| | 03:37 | panning necessary at this particular level.
| | 03:41 | There is another way to change zoom
levels if you prefer not to use the Ribbon.
| | 03:45 | Maybe you're using the Ribbon to
do other things in your document.
| | 03:48 | You can move to the bottom
right-hand corner on the status bar down here.
| | 03:51 | You'll notice we've got a Zoom slider,
and we've got buttons at each end.
| | 03:56 | The Minus button, of course, is
going to take us back to 10% increments.
| | 04:00 | So, at 90%, clicking the Minus sign, again,
will take us to 80, and back to 70, and so on.
| | 04:06 | Using the Plus sign does the exact
opposite, bumping us up, and we can even use
| | 04:10 | the slider to be more specific.
| | 04:12 | So, we can go in between those 10% intervals.
| | 04:15 | There is a button on the far right to
show the whole page, so when we click
| | 04:18 | that, now we see the whole page, and our
zoom level is set back to the default.
| | 04:22 | If we go to the View tab, there
it is at 68%, in the Zoom field.
| | 04:27 | So, there are a number of options for
zooming in and out of your documents.
| | 04:30 | Depending on the type of document, the
default zoom level will be different.
| | 04:34 | Depending on the layout of that
document, you'll also see different default
| | 04:37 | levels, but they can always be
changed, either from the View tab on the
| | 04:40 | Ribbon, or from the zoom buttons
that you find in the bottom right-hand
| | 04:43 | corner of your screen.
| | Collapse this transcript |
| Inserting pages and navigating them| 00:00 | Some of the publications you might
create using Publisher 2010 will be
| | 00:03 | single-page publications, like
signs and flyers, for example.
| | 00:08 | Others, however, will be
multiple pages, like a newsletter.
| | 00:12 | In those cases, you'll need to know how
to insert new pages when you need them,
| | 00:15 | and manipulate those pages.
| | 00:17 | So, that's what we're going to do
right now, and we're going to start by
| | 00:19 | creating a new publication.
| | 00:21 | So, click your File tab, if you're
following along, to go to Backstage view, and
| | 00:25 | select New in the Navigation pane.
| | 00:28 | Now, we'll go to our Most Popular
templates, and find a group that might include
| | 00:32 | publications that are more than
a single page, like Newsletters.
| | 00:35 | So, we'll select that, and now go to
your Installed Templates and just simply
| | 00:40 | select any template of your choice.
| | 00:42 | I'm going for PhotoScope, click once
to select, and then click your Create
| | 00:46 | button in the bottom-right
corner to create that new publication.
| | 00:50 | A number of defaults happen.
| | 00:51 | First of all, you're going to see,
using this particular template, you've got
| | 00:55 | placeholders for text and
graphics and titles, and so on.
| | 00:58 | Also, you'll see four pages are created for you.
| | 01:02 | The first page is selected, over here
on the left-hand side in our Navigation
| | 01:06 | pane, so you can go to any page by simply
clicking it here in this Navigation pane.
| | 01:11 | You'll also see, if you go to pages 2
and 3 that we've got this two-page spread
| | 01:17 | happening, and that's another default.
| | 01:18 | It's a view that you can change.
| | 01:20 | We'll go to the View tab on the Ribbon,
and you'll notice, in the Layout group,
| | 01:23 | Two-Page Spread is selected.
| | 01:25 | If you prefer to work with single-page
thumbnails, you can go to Single Page,
| | 01:29 | click there, and now you can
move from one thumbnail to the next.
| | 01:34 | So, let's go to thumbnail number two,
or page two, and now we're viewing the
| | 01:38 | contents over here in our work area.
| | 01:41 | If we need an additional page to
appear, let's say before page 2, well,
| | 01:45 | you might be on page 2 thinking if I
insert it, it's going to push this page two down.
| | 01:50 | So, we'll go up to the Insert tab on
the Ribbon, and you'll notice the first
| | 01:54 | group is for inserting pages.
| | 01:56 | Two different types, Catalog Pages,
which will be merged with content that might
| | 02:01 | be stored in a database type file,
it doesn't apply to our Newsletter, but we also
| | 02:05 | have the very first
button, which is simply Page.
| | 02:08 | It's broken up into two halves. The top
half is the default button. Ctrl+Shift+N
| | 02:13 | is the keyboard shortcut for inserting a
new blank page, but you'll notice that,
| | 02:17 | by default, it's going to be
inserted after the currently selected page.
| | 02:21 | If you click the dropdown, you'll see
that option at the top, Insert Blank Page,
| | 02:26 | but there's two other options
as well: Insert Duplicate Page,
| | 02:30 | so it's going to look identical with
the same placeholders and graphics,
| | 02:33 | that can come in handy and be a timesaver;
| | 02:35 | You'll also have access to Insert Page,
Ctrl+Shift+N, which will open a dialog
| | 02:41 | box with some options.
| | 02:42 | We'll get to that a little bit later.
| | 02:43 | Right now, let's just insert our blank page
by clicking Insert Blank Page. There it is;
| | 02:49 | it's inserted.
| | 02:50 | You can see it's our new page 3,
so it was inserted after page 2.
| | 02:54 | If you want to move this around,
no problem; just click and drag.
| | 02:57 | So, I'll just drag it up over page 2,
and you'll see that gray bar appear
| | 03:02 | between the 1 for page 1, and
this thumbnail here for page 2.
| | 03:07 | So, when you let go,
you've actually moved it up one.
| | 03:10 | Now, as we scroll up, you
can see it's our new page 2.
| | 03:14 | If you didn't even want the page,
you realize afterwards, you can simply
| | 03:18 | right-click the thumbnail, and you'll
see from the pop-up menu, there's our
| | 03:21 | Insert Page option, but we also have Delete.
| | 03:25 | So, let's click Delete to remove the
new page, and we're back to our original
| | 03:30 | four pages, given to us by the template.
| | 03:33 | Now let's go back to the Insert Page button,
click the dropdown, and insert a duplicate page.
| | 03:41 | Now we've got an identical page.
| | 03:43 | Page 3 is the same as page 2. So now
we can work on either one of these,
| | 03:47 | changing the content, but we've already
got all of these different placeholders
| | 03:51 | for text in the text box.
| | 03:53 | We've got graphics.
| | 03:54 | You can see we've got a title up there as well.
| | 03:56 | All of that's there already for us.
| | 03:58 | So it's going to be a big timesaver
if you want to keep the same format.
| | 04:02 | Now, let's go back to that, and right-click.
| | 04:04 | I'm going to page 2, and we'll click Delete.
| | 04:07 | You'll have to confirm by clicking Yes
that you want to delete it, and we're
| | 04:12 | going to go now to our Page dropdown,
and choose Insert Page this time.
| | 04:18 | Now, in this case, we get the dialog box.
| | 04:22 | You can see we've got Left-hand page
and Right-hand page, so those are options.
| | 04:27 | Click the dropdown. You can see we
can insert different types of pages.
| | 04:32 | We'll keep Story selected.
| | 04:34 | In the Right-hand page, you can see,
we have those exact same options.
| | 04:39 | What's kind of cool is because we're
using the Newsletter template, we see
| | 04:43 | Insert Newsletter Pages.
| | 04:44 | This dialog box changes depending on
the type of document you're working with.
| | 04:48 | You can always click More to see the
default Insert Page dialog box. That allows
| | 04:53 | you to choose the number
of pages. Let's type 2.
| | 04:57 | We'll say Before the current page, and
let's say we want to create duplicates,
| | 05:02 | so we'll do that as well.
| | 05:04 | The other option is blank or create
one text box on each page, so you're
| | 05:08 | ready to just add text.
| | 05:10 | When you click OK and you scroll down,
you'll notice you've got a number of
| | 05:15 | duplicate pages here that were
inserted exactly where we chose.
| | 05:20 | Let's open up another type of document.
| | 05:23 | So, we'll go to our Open option here,
and we'll navigate to the 01_07 subfolder
| | 05:27 | of the chapter 1 folder of your exercise files,
if you're following along. This is a catalog.
| | 05:32 | We'll click Open.
| | 05:35 | In this case, you can see we're using
our Two-Page Spread view here as well.
| | 05:39 | This is based on a different type of template.
| | 05:42 | So, if we go to page 2 3, for example,
and we go to Insert, click the dropdown
| | 05:47 | for Page, and choose the Insert
Page dialog box, notice what we get.
| | 05:52 | In this case, it's a little bit different.
| | 05:54 | It's what we got when we clicked
the More button using our newsletter.
| | 05:58 | Now we get to choose,
again, the number of pages -
| | 06:00 | let's change that to 2 - before the
left page or after the right page, or it
| | 06:05 | could go right in between pages 2 and 3
here, if that's what you have selected.
| | 06:09 | Choose Between pages, and let's go to create
one text box on each page. When we click OK,
| | 06:16 | notice we get this little dialog
box, automatically insert pages.
| | 06:21 | I'm going to click Yes, even though we
change the default from 4, it changes the total.
| | 06:26 | There is our new pages, and you can
see they're inserted here, and we have a
| | 06:32 | separation in between.
| | 06:34 | Automatically, we're going to get four
pages with this particular type of document.
| | 06:38 | So, there are certain defaults that
will appear depending on the type of
| | 06:41 | template you're working with when
you start to insert those pages.
| | 06:44 | Of course, at anytime, you can undo
that, or go in here, just right-click and
| | 06:49 | delete the pages you don't want.
| | 06:50 | I'll save both pages and click OK.
| | 06:53 | There is that multi-page spread thing again,
indicating that it's multiples of four.
| | 06:58 | So, when you click OK, we lose those
two, and then we have two more that we
| | 07:01 | need to get rid off.
| | 07:03 | If we go up to the View tab on the
Ribbon, and change to the Single Page view
| | 07:08 | for our thumbnails, so it will be
easier to work with individual pages,
| | 07:11 | we can right-click, we choose Delete
to select a single page. So we see that
| | 07:15 | same message, and we should
delete one more page to keep it even.
| | 07:19 | So, I'm going to click OK, and
we'll do that: right-click and Delete.
| | 07:27 | So, that's all there is to inserting pages.
| | 07:29 | You can click and drag them to move them around.
| | 07:31 | That's the easiest way.
| | 07:32 | You can also right-click if you want
to move pages around. This allows you to
| | 07:36 | choose exactly where you want to move
the page. And you can right-click to
| | 07:41 | choose other options, like renaming your pages.
| | 07:44 | So, if you want to actually name the
page, especially when you're working
| | 07:47 | with duplicates, this will help you
to keep track of what you're working
| | 07:50 | with. And deleting, of course, is
something that comes in very handy when you
| | 07:54 | have too many pages.
| | 07:55 | You will always some messages,
depending on the type of publication you're
| | 07:58 | working with, indicating that they
should be even numbers, in multiples of four,
| | 08:04 | or two in this case, using our newsletter.
| | 08:06 | So, when it comes to multi-page
publications, inserting pages, easily done from
| | 08:12 | the Insert tab on your Ribbon, and then
right-clicking the thumbnails allow you
| | 08:16 | to do things like delete them, move
them around, clicking and dragging - all
| | 08:21 | things you'll need to know when
working with multi-page publications.
| | Collapse this transcript |
| Using Undo and Redo| 00:00 | Like almost every application out there,
Publisher 2010 has built-in Undo and
| | 00:04 | Redo functionality, which can come in
very handy if you make a mistake or if
| | 00:09 | you complete a number of steps
that you'd like to undo quickly.
| | 00:12 | So we're going to take a quick look at it now.
| | 00:14 | Continuing to use our catalogue
publication from the previous lesson, if you are
| | 00:18 | following along with me, we are on
page 6 here, a page that we moved.
| | 00:24 | If you haven't been following along, you
can catch up by opening up TTCatalogue8
| | 00:29 | from your exercise files,
and go to thumbnail 6 here.
| | 00:33 | Let's just say we want to
move that somewhere else.
| | 00:35 | We'll right-click and choose Move from
the pop-up menu, select page 2, and we
| | 00:40 | actually want this to go to before page 2.
| | 00:42 | We'll select Before and click OK.
| | 00:45 | Now, we've just done something that can
be undone if we didn't really mean to.
| | 00:51 | Let's go up to the Undo button that
does appear on the Quick Access toolbar.
| | 00:54 | As you hover over that, you can see it
actually tells us we're about to undo
| | 00:58 | what we just did, which is to move a
page. The keyboard shortcut, like every
| | 01:02 | application out there, is Ctrl+Z.
Let's just click it, and you can see it's
| | 01:07 | back to being page 6.
| | 01:08 | So, that's a nice timesaver.
| | 01:10 | We didn't have to move it back.
| | 01:13 | What if we were to select multiple
pages? Let's go up to the View tab, go to
| | 01:17 | Two-Page Spread; it allows us to see two
pages side-by-side in our newsletter.
| | 01:23 | We'll select pages 2 and 3,
right-click, and choose Delete.
| | 01:27 | Now you can see both pages is the default.
| | 01:30 | Let's say that's exactly what
we want to do. We click OK.
| | 01:33 | We see that using multiple page
spread that we should be using multiples of
| | 01:37 | four in this particular template,
which is a newsletter, but we can click OK
| | 01:43 | and just those two will go.
| | 01:45 | Now we realize we really didn't want to
delete those at all. We need them back.
| | 01:49 | Let's try Ctrl+Z this time.
| | 01:52 | Ctrl+Z is the keyboard shortcut, so
holding down Ctrl, tap Z at the same time,
| | 01:58 | and you can see they come back.
| | 01:59 | When you release the Ctrl key, we've
got all seven pages again. Perfect!
| | 02:05 | Let's say we do multiple things now.
| | 02:08 | Let's say we move 2 and 3 down, and we
see that bar after 4 5, and then we go
| | 02:13 | to page 7, and we go up to the Insert tab,
click the Page dropdown and insert a duplicate page.
| | 02:20 | We'll say of both pages, click OK.
| | 02:24 | Now we've got duplicates down there.
| | 02:26 | Now we want to move some more pages around,
| | 02:29 | so we'll go to 4 and 5, and drag it
between 7 and 8, so you see that gray bar.
| | 02:34 | We don't want to go between
single pages, between the doubles.
| | 02:38 | Now, we've done a few things, and if we
need to get back to where we were, check
| | 02:41 | out the Undo button.
| | 02:42 | It has a dropdown next to it. We click that.
| | 02:45 | You can see each of the
things we did. We moved a page.
| | 02:48 | There's the duplicate.
| | 02:49 | There is the move again.
| | 02:50 | There's the Two-Page Spread.
| | 02:52 | So, we can undo all four actions, or you
can see we can go from 1 to 2 to 3, and
| | 02:58 | in any case, if we choose a third one,
we'll get all the steps before that; same
| | 03:02 | thing if we go to the second one.
| | 03:03 | You can't just pick and choose.
| | 03:05 | So, they're in order here.
| | 03:06 | Let's undo all four actions, and you
can see we're right back where we started.
| | 03:12 | Now, you'll notice the Redo
button is available to us.
| | 03:15 | We've undone everything we can, so
it's not even a selectable button from the
| | 03:19 | Quick Access toolbar, but the Redo button is.
| | 03:22 | If we hover over the Redo button, it's
the last thing that you can see we're
| | 03:25 | about to Redo, which is the two-page spread.
| | 03:27 | But we can click the
dropdown and see all four of those.
| | 03:30 | So, if we want to get a couple
of them back, we can do that.
| | 03:34 | Let's go down to Move Page and click
there, and you can see we're back to
| | 03:38 | halfway through those four steps.
| | 03:40 | Now both buttons are available to us,
so we can undo that, and we can redo the
| | 03:44 | rest of those if we wanted to.
| | 03:46 | Let's do that to go right back where
we started here with our nine pages.
| | 03:51 | So, Undo and Redo can save you a lot of time.
| | 03:55 | If you make a mistake, remember
Ctrl+Z on the keyboard or the Undo button.
| | 03:59 | If you go through a number of steps
and you want to start over, start fresh,
| | 04:03 | you can undo all of the steps using the
dropdown, a couple of features that may
| | 04:07 | come in handy when you need them.
| | Collapse this transcript |
|
|
2. Working with TextAdding and modifying text in a frame| 00:00 | It's probably safe to say that when
you're creating publications with Microsoft
| | 00:05 | Publisher you'll likely be working with text.
| | 00:09 | So we're going to focus on working
with text boxes in this particular lesson.
| | 00:13 | To do that, we'll start by creating
a brand-new publication, clicking the
| | 00:17 | File tab and then New.
| | 00:19 | Now we are going to go into our
templates, and we are actually going to scroll
| | 00:23 | down to the More Templates
section, and click the menus group.
| | 00:27 | This will allow us to see both
office.com templates if you have Installed and
| | 00:32 | Online Templates selected, as well as
any installed templates on your computer.
| | 00:36 | That's where we are going to go
to make sure everybody has access.
| | 00:39 | We are going to select Scallops.
| | 00:41 | Now, this is typically a Wine/dessert menu,
but we can make changes by changing the text.
| | 00:46 | So, we'll select Scallops and click Create.
| | 00:50 | So, here we are, looking at a
menu that's been created for us.
| | 00:52 | It's made up of four pages.
| | 00:54 | We see the thumbnails on the left-hand side.
| | 00:56 | You can see the color scheme and the
font scheme, which could have been changed
| | 00:59 | as we created it, or it can be created later on.
| | 01:01 | But we are going to focus on the actual
text in our menu, starting on the first page.
| | 01:06 | Let's just zoom in a little bit.
| | 01:08 | We'll click and drag the zoom slider across
to the right, until we get up to around 100%.
| | 01:14 | You'll notice that some of the text
has been placed for us automatically.
| | 01:17 | If you've entered your business
information, like we talked about in the previous
| | 01:21 | lesson, you'll see your business
information show up for the title.
| | 01:25 | Down below we see Wine List and actually
we don't want to create a wine list for
| | 01:29 | the Two Trees Olive Oil Company.
| | 01:31 | So, that's where we are going to start.
| | 01:32 | We'll just click inside that box and you see
that dashed border when you move inside a frame.
| | 01:38 | When you click, you'll see a solid border
appear, with those handles for sizing and moving.
| | 01:43 | So, if we want to first of all
just move that down a little bit,
| | 01:47 | we'd go to the border when we see the
four-sided arrow and just drag to place
| | 01:51 | it where you want it.
| | 01:53 | Notice that the text inside
is automatically highlighted.
| | 01:56 | You click once to deselect, click
anywhere in the text, and both words are selected.
| | 02:02 | That's because it's a text frame.
| | 02:04 | It's a placeholder for text that's been
created by the template, and you just
| | 02:07 | have to type over it.
| | 02:09 | So, let's changes this from Wine List
to Oils List, which means we really don't
| | 02:16 | need this grape graphic.
| | 02:18 | We'll click once to select, press your
Delete key on the keyboard to remove it.
| | 02:22 | So, changing the contents, very simple.
| | 02:25 | Let's go to pages 2 and 3.
| | 02:27 | Now, when we zoom out to view the
full page, and you can do that just by
| | 02:31 | clicking that little icon to the right
of the Plus sign down in the very bottom
| | 02:35 | right-hand corner for your zoom,
| | 02:37 | you'll notice that these two pages use
text, which seems to be aligned in rows
| | 02:42 | and columns, and then we have
headings above each of these.
| | 02:45 | When we click inside the
heading, we do see that solid border.
| | 02:48 | This is a text box.
| | 02:50 | When you click anywhere below in some
of that text, you see a frame around the
| | 02:54 | entire set of rows and columns.
| | 02:56 | That's a table. And we'll be
working with tables a little bit later on.
| | 02:59 | So, let's just focus on the headings.
| | 03:01 | We'll go up to By the glass.
| | 03:03 | Remember, we are talking
about oils now. Let's zoom in.
| | 03:07 | You can zoom in.
| | 03:09 | Let's to go 130%. Where it says By the glass -
| | 03:13 | remember, everything gets
selected when you use a frame like this -
| | 03:16 | we are going to type in "By the Bottle."
| | 03:20 | Now, if we wanted to change the appearance,
| | 03:22 | maybe we want to change the size, the color,
| | 03:25 | all we have to do is select the text we
want to change by clicking and dragging.
| | 03:28 | You can go from the right to
the left or the left to the right.
| | 03:31 | There are also some keyboard shortcuts
for selecting, or if you prefer using your
| | 03:35 | mouse, just triple-click
to select an entire line.
| | 03:39 | With all of that selected, all we
have to do now is go up to the Ribbon.
| | 03:43 | You can see the Home tab.
| | 03:44 | We do have options for working with
fonts and paragraph, alignment, et cetera.
| | 03:48 | But we also have a couple of format
tabs that have now appeared on the Ribbon.
| | 03:52 | Because we are inside an
object which is a text box,
| | 03:54 | we see a Format tab for Drawing tools
and a Format tab for Text Box tools.
| | 03:59 | So, let's go to Text Box tools,
where we see everything possible when
| | 04:03 | working with text boxes.
| | 04:04 | So, we've got an option for fitting text.
| | 04:08 | We have the ability to change the
direction of our text, hyphenation, there's
| | 04:13 | the Font group again, and alignment.
| | 04:15 | So we can do a lot of things
here with our selected text.
| | 04:18 | Let's just bump it up by clicking the
arrow to increase the font size upwards.
| | 04:23 | Ctrl+Right Bracket will do the same thing.
| | 04:27 | You'll see the size here is now 14.
| | 04:29 | If we go a little further, it's up to 16, 18.
| | 04:32 | Let's go back down to 16,
and we'll leave it there.
| | 04:36 | You can change the color as well.
| | 04:38 | We'll just click the dropdown.
| | 04:39 | Now, if you use any word processors,
like Microsoft Word for example, this will
| | 04:43 | all look familiar to you.
| | 04:45 | Let's go to this nice
burgundy color for By the Bottle.
| | 04:50 | We'll just click anywhere outside the selected
text to see what it looks like to de-highlight it.
| | 04:54 | We can change Alignment.
Maybe it should be centered.
| | 04:57 | We can center it vertically and horizontally,
just horizontally at the top or at the bottom.
| | 05:03 | Once you've found the one that you
like, you can just leave it there.
| | 05:06 | I am going to go to the left but
center it vertically inside the box.
| | 05:11 | Now, I'll just click anywhere outside
the publication to see the end result
| | 05:14 | without any selection handles.
| | 05:17 | So, that looks pretty good.
| | 05:18 | So, all you have to do, really, when
creating a brand-new publication is use the
| | 05:23 | placeholders that are there, go inside,
change the content, and change the
| | 05:27 | appearance as needed.
| | Collapse this transcript |
| Creating bulleted and numbered lists| 00:00 | Publisher 2010 makes it easy to list
items by creating a bulleted or a numbered
| | 00:05 | list, similar to what you might do
in a word processing application.
| | 00:09 | We are going to take a look at it now,
using our menu publication that we started
| | 00:13 | in the previous lesson.
| | 00:14 | This one's called menu2.pub;
you'll find it in the exercise files.
| | 00:18 | We are actually going to go to the
fourth page, where we see a title, and then
| | 00:22 | down below that text box
we see a lot of empty space.
| | 00:25 | In this case, we want to add our text box.
| | 00:27 | So we are going to do that next.
| | 00:29 | First, let's just scroll down, so we
can see our limits, down below our title
| | 00:34 | in this graphic line.
| | 00:35 | Now to insert a text box, you'll notice
from the Home tab, in the Objects group,
| | 00:40 | you can draw a text box. That's one option.
| | 00:44 | Or if you go to the Insert tab, if
you happen to be using this tab and
| | 00:48 | inserting objects into your publication, you can
access Draw Text Box, which is the same thing.
| | 00:53 | So, we'll select that, which
changes our mouse pointer to a crosshair.
| | 00:57 | One click will insert the default
text box, and you can make adjustments, or
| | 01:02 | if you prefer, you can click and drag
to create the exact size and location of
| | 01:06 | the text box you want.
| | 01:07 | That's what we are going to do right here.
| | 01:09 | So, we'll just go off to the edge
here, click and drag across and down.
| | 01:14 | You can see the frame. When you let go,
| | 01:16 | you've created your text box.
| | 01:18 | The cursor is inside, ready for you to
start typing, and you'll also notice
| | 01:22 | something else happened on the Ribbon.
| | 01:24 | A new tab has appeared, actually a
couple of Format tabs, and the one under Text
| | 01:28 | Box tools is the one that appears selected.
| | 01:33 | Now, in the Font group you'll also
see the default font and size, and you
| | 01:37 | can make changes now.
| | 01:39 | It might be a good idea to make the
change before you start typing, but you
| | 01:41 | can always do it after.
| | 01:43 | Let's just change the font to something
that's going to stand out a little bit better.
| | 01:46 | I am going to scroll all the way up
this alphabetical list close to Arial.
| | 01:50 | Actually, Arial Black really sticks out.
| | 01:52 | The Font Size set to 10.
| | 01:54 | Now we can bump that up or just click
the dropdown and choose something like 12,
| | 01:58 | and now we are ready to start typing.
| | 02:01 | In this case, we want to
list a few ordering options.
| | 02:04 | You can create the bulleted or numbered
list first, or you can get your content
| | 02:09 | in and then create the list,
something that I like to do.
| | 02:12 | That way you've got your content, and
you can preview your different options,
| | 02:15 | because you've already got
something there that's selected.
| | 02:18 | So, let's get it in first, and then
we'll worry about the type of list we
| | 02:21 | are going to work with.
| | 02:22 | The first option might be to call.
| | 02:25 | So we'll type in "Call us at:"
| | 02:27 | and we'll just make up a number and
press Enter or Return on your keyboard.
| | 02:37 | That gets you down to the next line
and starts a new paragraph per se.
| | 02:41 | Now, we are ready to type in the
second option, the second ordering option
| | 02:46 | "Visit us online at: www.ttooc.org."
| | 02:58 | When we press Enter or Return on the
keyboard, it takes us down to the next
| | 03:02 | paragraph, and this one's going to
be "eMail us at: service@ttooc.org."
| | 03:14 | We'll just press Enter as if we are
about to start a fourth item, but we'll
| | 03:17 | just leave it at that.
| | 03:18 | So, right now as it is we've got our
content in there, but it doesn't flow very nicely.
| | 03:22 | It's difficult to read, because it
wraps around onto more than one line.
| | 03:26 | So this is ideal for creating a list.
| | 03:28 | So, let's just start by clicking and
dragging from the end all the way up to the
| | 03:32 | top, to select all of our content.
| | 03:34 | To create the list now, we are actually
going to go to the Home tab, and in the
| | 03:39 | Paragraph group you are going to see
two buttons: one for creating a bulleted
| | 03:42 | list and one for creating a numbered list.
| | 03:45 | Let's start here with numbers.
| | 03:46 | We'll just click the dropdown, and
you can see some options to choose from.
| | 03:50 | As you hover over them, you
see a real-time preview here.
| | 03:54 | Notice that as we hover over these
different options we get to see what it's
| | 03:58 | going to look like before we
actually make the selection.
| | 04:01 | So, when we do make the selection,
and you'll notice Bullets and Numbering
| | 04:04 | appears at the bottom here.
| | 04:06 | Let's choose Roman numerals, for
example. You see the end result, which
| | 04:10 | probably isn't perfect for this type
of list where order is not important.
| | 04:13 | Probably it should be a bulleted list.
| | 04:16 | We can make that change now,
because our content is still selected.
| | 04:20 | So, let's go to the Bullets dropdown
and hover over some of those options.
| | 04:25 | So you can see small bullets.
| | 04:27 | We've got some larger bullets here.
| | 04:28 | As we hover over the arrows, we
see what that might look like.
| | 04:32 | We've got the asterisks or stars.
| | 04:34 | I kind of like that one. But if you
wanted to take it a step further and have
| | 04:38 | more control, you can go
down to Bullets and Numbering.
| | 04:41 | We saw that from the numbered list
dropdown as well, and we've got two tabs:
| | 04:46 | one for numbering, one for bullets.
| | 04:48 | So we make the change here.
| | 04:50 | There are those bullets
that we saw from the dropdown.
| | 04:52 | We also have a Character button that
you can click if you want to choose
| | 04:55 | something different.
| | 04:56 | So you can go to different font sets
like Symbol, for example. You can scroll
| | 05:01 | down until you see
something that might be suitable.
| | 05:03 | If you don't see something,
try a different font set.
| | 05:06 | I am going to go down here to
some of the typographic symbols.
| | 05:12 | Now, we might see
something better, like the square.
| | 05:15 | I like that one, and I am going to click OK.
| | 05:17 | Now we do see a preview.
| | 05:19 | It's not a live preview in our list, but we
do see a sample, down below, of what
| | 05:23 | this might look like.
| | 05:24 | Other things we can adjust from here
include the size of the bullet, and
| | 05:28 | let's bump it up to 12.
| | 05:29 | We can also adjust the space between
the bullet and the actual content, or the
| | 05:35 | indent, and we can bump
that up or bring it down.
| | 05:38 | Let's bring it down to .15, and when we
click OK, we actually see those changes now.
| | 05:43 | The only thing I don't like about this,
and you're probably seeing it too, is
| | 05:47 | that it still runs into the next list item.
| | 05:51 | If we click off the page to see what that
looks like, it's kind of crowded together.
| | 05:55 | In this case, we want to adjust the
spacing between each item, and that's
| | 05:58 | the paragraph spacing.
| | 06:00 | Remember, when you hit Enter at the end of
an item, you're starting a new paragraph.
| | 06:03 | So, if we go back inside and click
and drag over all of our content - we
| | 06:07 | can't select the bullets,
| | 06:09 | we can then go to the same group here
the Paragraph group on the Home tab of the
| | 06:12 | Ribbon, and you'll notice we do
have a button for paragraph spacing.
| | 06:16 | When we select it, we can now
choose from different point sizes.
| | 06:20 | So, let's just go down to 10 and select that.
| | 06:22 | Now, the other thing we might
consider doing is changing the alignment.
| | 06:27 | As you can see right now, our heading
is centered and each of our bullets is
| | 06:32 | lined up on the left.
| | 06:33 | We can see, in the Paragraph group,
the left alignment button is selected.
| | 06:36 | If we choose center, everything centered,
including the bullets, and when we click
| | 06:40 | off the page, you can
see that looks pretty good.
| | 06:43 | So, that's all there is to
creating lists in a publication here in
| | 06:47 | Microsoft Publisher.
| | 06:49 | And that list can be a numbered
list or can be a bulleted list.
| | 06:52 | Then after that, there are a number
of options to make it look right for
| | 06:55 | your publication.
| | Collapse this transcript |
| Setting line spacing| 00:00 | When you adjust the space between
lines in various paragraphs of text in a
| | 00:05 | publication, you can really change the
look and the readability of that content.
| | 00:09 | So we are going to look at line spacing
now, which is little bit different from
| | 00:12 | paragraph spacing that we
talked about in the previous lesson.
| | 00:15 | We're going to continue to work with our
menu, menu3.pub, if you are catching up.
| | 00:20 | We are on the last page, page 4, and
we've created a bulleted list here and
| | 00:24 | adjusted the spacing between each of
the items, which is the paragraph spacing.
| | 00:28 | But now if we want to adjust the
space between the lines, we need to adjust
| | 00:32 | something called line spacing, and we
can do that for each of the items by first
| | 00:35 | selecting them, click and
drag across all three items.
| | 00:39 | Notice we don't select
the bullets; that's okay.
| | 00:41 | The bullets are a separate entity.
| | 00:43 | It's the text we are concerned with,
and the spacing between each line.
| | 00:47 | To do that, we are going to go up
to the Home tab and make sure it's
| | 00:50 | selected, and in the Paragraph group,
next to the Paragraph Spacing button is
| | 00:55 | the Line Spacing button.
| | 00:56 | So when we click this, we have some
presets. You will see 1.0, and as we hover
| | 01:00 | over these, you are going to see a real-
time preview. As we go down to 1.5, we
| | 01:05 | can see how it gets spaced out.
| | 01:06 | There's double, 2.5, and so on.
| | 01:08 | You can also access line spacing
options by clicking the very last item here at
| | 01:13 | the bottom of our menu.
| | 01:14 | Now from here, we get the Paragraph dialog box.
| | 01:18 | I am just going to move it out of the
way of our text, and the sample we see
| | 01:22 | down below is using the current settings.
| | 01:25 | So you can see the alignment, for example,
with indents and spacing selected, is centered.
| | 01:30 | That's something we selected earlier.
| | 01:32 | There is Indentation, and then
we've got the Line spacing group.
| | 01:35 | We can adjust the spacing before or
after paragraphs, and you can see it's set
| | 01:39 | to 0 points Before and 10 points After.
| | 01:41 | That's the Paragraph Spacing.
| | 01:43 | We can also adjust the spacing between
lines, and you can see we have got these
| | 01:48 | all arrows to bump it up. And at single
spacing, or 1, we can actually go below
| | 01:54 | that if we click the down arrow.
| | 01:56 | Let's go past single spacing to 0.75,
and we'll click OK, and you see that
| | 02:02 | actually squishes the lines together.
It keeps the spacing between the paragraphs
| | 02:05 | or the list items in our bulleted list, but
the space between each line has been decreased.
| | 02:11 | You can really see what that
looks like by clicking off the page to
| | 02:14 | deselect everything.
| | 02:15 | So line spacing is another option for
adjusting the look of your text on a
| | 02:20 | page in a publication. Remember, it doesn't
only have to go higher than single spacing;
| | 02:25 | it can go below if you need
to create a little extra room.
| | Collapse this transcript |
| Using AutoFit and linked text| 00:00 | Publisher has some tools to help you
make your text fit properly on a page, so
| | 00:05 | on those occasions where perhaps you
have too much text to fit into a text box,
| | 00:10 | there are some adjustments that can be
made manually, or you can take advantage
| | 00:14 | of some built-in functionality that
we are going to look at right now.
| | 00:17 | We're going to continue to
work with our menu, menu4.pub,
| | 00:20 | if you are catching up. You'll notice
we are on the last page, where we've added
| | 00:24 | some ordering options here into a text box.
| | 00:27 | Now let's say the text box
has to be a certain size.
| | 00:30 | When we click inside the
text box, we do see the handles.
| | 00:33 | Let's say we want to size this down a
little bit. And as soon as we size it down
| | 00:38 | and maybe center it by clicking and
dragging it over, we realize that all of a
| | 00:43 | sudden the handles have turned red,
and this little ellipses here appears,
| | 00:47 | indicating that some of our
text is actually getting cut off.
| | 00:51 | And if we want the text box to stay that
size and in that location on our page,
| | 00:56 | then we might want to use some of the
AutoFit options that are available to us.
| | 01:00 | To do that, we'll go up to the top here
where we see the Format tab, under Text
| | 01:05 | Box tools, and we'll click there.
| | 01:08 | Over here in the Text group, you'll
notice something for Text Fit, and when you
| | 01:12 | click this, you see a dropdown.
| | 01:14 | By default, Do Not
AutoFit is probably turned on.
| | 01:17 | It has a check mark next to it.
But there are then three options to choose from.
| | 01:21 | When you hover over Best Fit, you'll
see that this will increase or decrease
| | 01:24 | the size of the text, so the text fills the
text box without overflowing, like it is now.
| | 01:30 | That's if you want to keep the
text box at its current shape and size.
| | 01:34 | You can shrink text on overflow,
decrease the size of the text, so that it fits
| | 01:37 | inside the text box. Or, if you wanted to,
you could grow the text box to fit the
| | 01:42 | text so you're not changing the text
itself, just the size of the text box.
| | 01:46 | So let's go to Best Fit and see what happens.
| | 01:50 | You can see right away now, the handles
have changed from red back to white, and
| | 01:54 | now everything actually fits inside the
text box. And if we click inside there,
| | 01:58 | and we go to the Home tab, or even here
with our Format tab, you can see in the
| | 02:02 | Font group that it's been sized down
a little bit so that it fits properly
| | 02:06 | inside the text box that we wanted to keep.
| | 02:08 | Now sometimes you've got text that
needs to overflow into another text box and
| | 02:13 | you want them linked.
| | 02:15 | So let's just flip over to another publication.
| | 02:18 | This one's called Flyer4. And down at
the bottom, if we click here under Infused
| | 02:23 | Extra Virgin Olive Oil - and let's just
zoom in so we can see that better, and
| | 02:29 | we'll just scroll down, there it is -
| | 02:31 | when we click inside, we see those red
handles again and the ellipses, indicating
| | 02:35 | that we've got more text than will fit
in this text box. And we don't want to
| | 02:39 | make those AutoFit adjustments here;
| | 02:40 | instead, we want to create another text
box over here, kind of a like a second
| | 02:44 | column. Then we can flow this
text into the other text box.
| | 02:48 | So we'll start by drawing the text box.
| | 02:51 | You probably have your Text Box tools
already selected here on the Home tab.
| | 02:55 | We can click Draw Text Box.
| | 02:57 | We're just going to go next to the
existing one, click and drag across and down.
| | 03:02 | We'll make it similar in size, and when
we let go, we now have the second text box.
| | 03:07 | We can start typing here, or we
can go back to the first one.
| | 03:10 | Click anywhere inside it.
| | 03:12 | Now click the ellipses symbol.
| | 03:14 | When you do, that you'll actually see
your little coffee cup ready to pour the
| | 03:18 | overflowing text in to the placeholder,
in this case the text box we created.
| | 03:23 | You can see we could put it anywhere
we like, but this is where we want it.
| | 03:26 | I'll just click, and now you can see our
text actually flows from one end to the next.
| | 03:31 | You know that it's flowing text when
you see this little arrow symbol, and this
| | 03:35 | indicates that it's coming
from this particular text box.
| | 03:39 | So there are a couple of options for
making sure that your text is going to fit
| | 03:43 | on your page, in the location that you need it.
| | Collapse this transcript |
| Using fine typography options| 00:00 | When it comes to working with text in
Publisher 2010, you're going to find
| | 00:04 | some fairly rich typography
functionality that's built-in, and we're going to
| | 00:08 | take a look at that now.
| | 00:09 | We're going to continue to work with our flyer.
| | 00:11 | If you're getting caught up, its
flyer5.pub. You'll find that in the exercise
| | 00:16 | files. And we're going to focus over
here on the right-hand side of our page,
| | 00:19 | where we do see a
listing of some different oils.
| | 00:22 | Let's just zoom in, so we have a very
good look at this area here, and probably up
| | 00:27 | around 110% is good.
| | 00:31 | Next, we're going to just click
inside the text box, and then we're going to
| | 00:34 | click and drag to select all of the text.
And when we do this, you'll notice what
| | 00:38 | happens up here in the Ribbon.
| | 00:40 | There's a Format tab that appears under
Text Box tools, and when we click this,
| | 00:43 | you're going to see a
section here for typography.
| | 00:46 | This includes drop caps and number
styles, ligatures and stylistic sets, but
| | 00:51 | sometimes many of these features will not be
accessible, depending on the font you're using.
| | 00:56 | So we go over here and look
at the font in the Font group.
| | 00:59 | It's really a mix of fonts. So all
you've to do is click the font name dropdown.
| | 01:04 | Let's try one, like Gabriola is a good one.
| | 01:07 | You'll notice all of those buttons become
available to us in the Typography group.
| | 01:12 | Our text is still selected.
| | 01:13 | It's been changed to the new font,
and now we're going to experiment with
| | 01:17 | some of these options.
| | 01:18 | First of all, we're going to go to
the stylistic sets you can choose from.
| | 01:22 | When you click the dropdown, you're
going to see the default, and then you're
| | 01:26 | going to see some variations of that
style. And they are very slight, but you
| | 01:32 | can see, if you look closely, there are
some differences. And as you hover over
| | 01:36 | these, you can see in the
background, some shifting of your text.
| | 01:39 | So once you found one that you want to
use, you simply select it to change over
| | 01:44 | to that stylistic set.
| | 01:45 | Then there's something called swashes.
| | 01:48 | If we zoom in a little bit further now
into our text, just so we can see what it
| | 01:52 | looks like, you can see Gabriola is a
fairly fancy font. And there already are
| | 01:58 | some swashes of our font, but when we
go to the Swash button and give it a
| | 02:03 | click, you're going to see some slight changes.
| | 02:06 | Now when we go to the Alternates, for
example, you can see when we hover over
| | 02:10 | that what it looks like to
choose an alternate stylistic set.
| | 02:14 | Let's go back to our stylistic sets
and click the dropdown and choose a
| | 02:19 | different one. And again, as we hover
over these, we see slight variations and
| | 02:22 | changes in our text in the background.
| | 02:24 | You can also adjust ligatures, and a
ligature is basically when you get a couple
| | 02:31 | of characters that are back to back,
| | 02:33 | what happens to them?
| | 02:34 | Is there space between them?
| | 02:36 | Certain characters will almost fuse
together into a single character when
| | 02:40 | you use ligatures, you can see Standard option
enables ligatures to improve text readability.
| | 02:45 | That's the whole point. And then you
can choose not to use Ligatures at all.
| | 02:49 | By default, this is probably turned on,
so we'll Standard only. And the other
| | 02:54 | thing you can do is work with drop caps.
| | 02:56 | When you click the Drop Cap dropdown,
you're going to see some options to choose
| | 03:00 | from, and it really doesn't apply to
our selected text, but as we hover over
| | 03:04 | these, you're going to see what happens.
| | 03:06 | Think of those fairy tales that
start with "Once upon a time," and the O
| | 03:10 | is a very large character called a drop cap.
| | 03:13 | If you see something you like, go
ahead and select it, but if you don't see
| | 03:16 | something you like, you can
actually go down to Custom Drop Cap.
| | 03:20 | When you select that, you'll get the dialog
box showing up that gives you some options.
| | 03:24 | You can see dropped with
a paragraph wraps around.
| | 03:27 | You can see where it's raised, or up, and
then you can choose the number of lines as well.
| | 03:32 | That's another option. Let's try Up.
| | 03:33 | You'll see a preview over
here on the right-hand side.
| | 03:37 | You can see size of the letters, in
this case, its defaulted to the 4 lines high,
| | 03:42 | but we could drop that down a little
bit if we want it to. And you can also
| | 03:46 | choose the number of letters
that are going to be dropped.
| | 03:48 | By default, it's the first letter of
the first word, but you can increase
| | 03:52 | that if you wanted to, to two or three, and
you can see the effect in the Preview pane.
| | 03:56 | Let's drop that back down to 1, and down
below, you can see we're using the current font.
| | 04:01 | If you want to change the font, you
just simply deselect that, which allows you
| | 04:04 | to choose a different font.
| | 04:06 | Same thing goes for the style and the color.
| | 04:09 | Let's deselect the Use current color,
and change this to a nice olive green, and
| | 04:14 | when we click Apply, you can see what
happens in the background. Let's click OK.
| | 04:19 | We'll deselect to see what that looks
like. And if it doesn't make sense, it's
| | 04:23 | a simple matter of clicking undo to go back to
where we were with our stylistic sets and swashes.
| | 04:29 | We'll deselect to see the end result
clearly, and now you know that you've got
| | 04:34 | some very fine and rich typography
options available to you in Publisher 2010.
| | Collapse this transcript |
| Using Find and Replace| 00:00 | When you need to locate text in a
publication, or locate text that needs to be
| | 00:05 | replaced with something different,
the Find and Replace functionality will
| | 00:09 | come in handy, and that's we're going to
look at right now using our flyer publication.
| | 00:13 | If you've been following along, you can
continue to use your publication, or if
| | 00:17 | you're getting caught up,
we're using Flyer6.pub.
| | 00:20 | Now we're zoomed out, so we
can't really see the content.
| | 00:24 | We can see how it's laid out, but we
can't read the content. And we can still
| | 00:29 | use Find and Replace to locate certain content.
| | 00:31 | Let's say we wanted to find the word "flavored."
| | 00:35 | Well, in that case you
could use the keyboard shortcut,
| | 00:37 | if you're accustomed to using it in other
applications. Ctrl+F is the keyboard shortcut.
| | 00:42 | You'll notice what happens.
| | 00:43 | It opens up the Find and Replace pane
over in the right-hand side of your screen.
| | 00:47 | Find is selected, the cursor is flashing in
the Find what field, and all you have to
| | 00:51 | do is type in what you're looking for.
| | 00:56 | We'll type in "flavored," click Find
Next, and you can see what happens.
| | 01:00 | It's actually highlighted here in this
textbox, in the bottom left-hand corner of
| | 01:04 | the page. Now if you really want to
be sure, you can zoom in. We use the zoom
| | 01:08 | slider to zoom right in.
Sure enough, that's the word flavored.
| | 01:12 | If we click Find Next, you can see it
shows up again, a little bit further down
| | 01:16 | in that paragraph. Click again,
and it's finished finding that word.
| | 01:20 | In other words, it doesn't exist in any
other location. So we'll just click OK.
| | 01:24 | Now you'll notice under Find options
here that Search All is selected, so it is
| | 01:30 | searching your entire publication.
| | 01:32 | If you only want it to search from
your cursor down, click the dropdown.
| | 01:35 | That's your other option.
| | 01:37 | You could choose Down, or if you want
to go backwards through your document,
| | 01:40 | you could choose Up.
| | 01:42 | But by selecting All, you know you're
going to find all occurrences of whatever
| | 01:45 | it is you're looking for.
| | 01:46 | Now let's say you wanted to replace the
word "flavor" or "flavored" with the British
| | 01:52 | spelling, in other words you want to
add the 'u' in there. In that case you
| | 01:55 | would use Replace. Now if your pane is
already open - we'll close it by clicking
| | 02:00 | the Close button, you will notice the
Replace button appear in the Editing group
| | 02:04 | of the Home tab. And when we click
this again, it's the same as clicking the
| | 02:08 | Replace radio button.
| | 02:10 | Now we see what we were searching for, and
we have an additional field for replacing.
| | 02:15 | Let's actually just type in the word
"flavor," and add the word flavor with a 'u'
| | 02:23 | and check out the options down below.
| | 02:25 | Match the whole word only would mean
| | 02:28 | we'd have to find that word all by
itself, flavor, not part of another word like
| | 02:32 | flavored, and if you do want to find the
word flavor as part of other words, you
| | 02:39 | just simply don't select this check box.
| | 02:41 | If you need to match the case, you
can do that too, by adding capitals or
| | 02:44 | wherever needed, but we're
not going to worry about case.
| | 02:47 | All we're going to do is go from
one to the next, or if you're confident,
| | 02:51 | you can click Replace All, just to
simply replace every occurrence of the
| | 02:54 | word "flavor," even if it's part of a bigger
word, and have it replaced with this spelling.
| | 02:59 | Let's click Find Next though,
to go from one to the next.
| | 03:03 | Here you can see it does show up in this
textbox over here on the right-hand side.
| | 03:07 | So, all we're going to do is click Replace,
and it replaces it and moves on to the next one.
| | 03:13 | We'll click Replace again.
| | 03:17 | There is flavor as part of the word
we searched for earlier, "flavored," with
| | 03:21 | an 'ed' on the end.
| | 03:23 | So we can click Replace. Again, it
shows up a little further down, and if
| | 03:28 | you're very confident, you can still click
Replace All at any time, just to complete them all.
| | 03:33 | It's finished searching the
publication, and you can see now, when we click
| | 03:36 | OK, we got these words with red
squiggly lines, indicating they're misspelled
| | 03:41 | according to the US dictionary, but they're
spelled correctly for Canada and British spelling.
| | 03:48 | So we'll just click outside the
publication to deselect anything.
| | 03:51 | When you're done, simply close it up.
| | 03:53 | You can click the Replace button again
or click the Close button, and it takes
| | 03:57 | you back to your document.
| | 03:58 | Let's zoom out to the entire page, and
using Find and Replace just saved us a ton
| | 04:03 | of time by not having to search
through the content ourselves manually, and
| | 04:07 | potentially missing the
occurrence here and there.
| | Collapse this transcript |
| Using AutoCorrect| 00:00 | Publisher 2010 has some built-in
autocorrect functionality you might be
| | 00:04 | familiar with and some of the
other Microsoft applications.
| | 00:08 | It will automatically correct
typos and mistakes as you make them.
| | 00:11 | So on the fly, there are
number of options to investigate.
| | 00:14 | So let's do that using our
menu publication on page 4.
| | 00:16 | If you're following along with
me, you might have this open;
| | 00:20 | if not, you can go to your
exercise files, and open up Newmenu7.
| | 00:23 | We're going to go to the back page
here and just zoom in to about 110%.
| | 00:29 | This allows us to see what we're working with.
| | 00:30 | We'll click after the
e-mail address and press Enter.
| | 00:34 | That starts a brand-new bullet.
| | 00:36 | You'll notice that because we
started a brand-new bullet, it's similar to
| | 00:40 | starting a new paragraph or a sentence.
| | 00:41 | So we're going to type in a
fourth option, which is "Visit Us."
| | 00:45 | Let's type in the word "visit" without a
capital V. So I'll type in v and the rest
| | 00:51 | of the word visit, and it stays
lowercase, until you press the Spacebar to go
| | 00:54 | onto the next word, and it capitalizes the V.
| | 00:58 | So let's finish this up:
| | 00:59 | "visit us in person at."
| | 01:04 | Now, hold down your Shift key and
press Enter to start a new line without
| | 01:06 | starting a brand-new bullet.
| | 01:08 | We'll zoom in a little bit
further here, so you can really see what
| | 01:11 | we're working with. 150% should do it.
| | 01:14 | Now, we'll start to type in the company name.
| | 01:16 | Let's start with the word "The."
| | 01:18 | This is not a brand-new sentence.
| | 01:19 | We use Shift and Enter.
| | 01:21 | So let's type in the word "The" with a
capital "Teh," a very common typo, and hit
| | 01:27 | the Spacebar, and notice it gets fixed.
| | 01:29 | The is one of those words
that appears on the list.
| | 01:33 | So I'll finish that up: Two Trees Olive Oil Co.
| | 01:38 | and hold down your Shift key to press
Return to go onto the next line of the address.
| | 01:43 | Now, there is a whole bunch of
things that are built-in here.
| | 01:45 | For example, let's just try typing in
some very common words that might get
| | 01:50 | fixed, like days of the week.
| | 01:51 | We'll type in the word Tuesday.
| | 01:55 | Type it in without a capital, hit the Spacebar,
| | 01:57 | it gets capitalized because days
of the week should be capitalized.
| | 02:00 | So where are all these things?
| | 02:02 | Well, when we go to Backstage view, by
clicking the File tab in the top-left
| | 02:06 | corner, then select Options,
you'll see one called Proofing.
| | 02:11 | Select it, and there is
your AutoCorrect options.
| | 02:13 | So we can change how Publisher
corrects and even formats text as we type by
| | 02:17 | clicking the AutoCorrect options button.
| | 02:20 | This opens up a dialog box, and you
see, by default, everything is checked off.
| | 02:24 | So it's going to show the
AutoCorrect Options buttons.
| | 02:28 | There is TWo INitial Capitals;
| | 02:29 | sometimes you hold down the Shift key
a little too long, and the first two
| | 02:32 | characters of the word get capitalized.
| | 02:34 | It'll automatically fix that,
| | 02:35 | so it's only the first.
| | 02:37 | Capitalize the first letter of sentences;
| | 02:38 | we saw that with visit us in person.
| | 02:41 | First letter of table cells;
| | 02:42 | if you're working in a table, the same thing
is going to happen. Names of days of the week.
| | 02:47 | Sometimes you hit the Caps Lock key,
you forget that it's on, and then you
| | 02:50 | continue typing, holding down the Shift
key at the beginning which gives you a
| | 02:54 | lowercase, and the rest is uppercase.
| | 02:55 | It's automatically going to flip that
around for you and turn off the Caps Lock.
| | 03:00 | And Replace text as you type,
| | 03:02 | that's where we saw the word
The, spelt incorrectly Teh;
| | 03:06 | so if we were to type in Teh,
you can see that there it is:
| | 03:11 | Teh is replaced with the word The.
| | 03:13 | Now, this is interesting
because you can take any of these out.
| | 03:18 | Notice when it's highlighted, you have a
Delete key, so if you wanted to remove it.
| | 03:22 | Let's just click Cancel here, and
we'll go back into our AutoCorrect options,
| | 03:29 | and let's see if we can add our own.
| | 03:31 | Think about the Two Trees Olive Oil Co.
| | 03:33 | and having to type that out over and over.
| | 03:35 | We might want to put in the shortcut here,
like ttooc, short for Two Trees Olive Oil Co.
| | 03:43 | Now, in the With field, we can enter
that the way we want it to appear.
| | 03:52 | Now, every time we type these five
letters, we're going to see the full title.
| | 03:56 | It's going to save us a lot of time
in having to type this over and over.
| | 03:59 | All I have to do is click the Add button.
| | 04:01 | It gets added alphabetically
here, in with the rest of the Ts.
| | 04:04 | So we'll click OK, click OK again.
| | 04:07 | Now, let's go back into our menu here,
and we'll just take that out, click
| | 04:13 | and drag, press Delete.
| | 04:14 | Now, we're going to enter
it by using our shortcut,
| | 04:18 | ttooc. And when we press Enter or Shift
+Enter, even a Spacebar to start a new
| | 04:25 | line, look what happens.
| | 04:26 | It's automatically
created for us, just like that.
| | 04:30 | That's what AutoCorrect can do.
| | 04:31 | It can save you a lot of time.
| | 04:33 | It can also fix up those mistakes.
| | 04:34 | So if you're a very quick typist, you're
typing away, you know you made a couple
| | 04:38 | of mistakes, you go back to try
and find them, and they're gone,
| | 04:41 | it's probably AutoCorrect.
| | 04:42 | So there's many, many options that you
can leave on, but you can pick and choose
| | 04:46 | the ones you want to turn off as well.
| | Collapse this transcript |
| Using proofing tools| 00:00 | Publisher 2010 makes use of a number of
proofing tools that are available to you
| | 00:05 | in the Office suite.
| | 00:06 | They're also available here:
| | 00:07 | things like Spellcheckers, Thesaurus, even a
Research pane that allows you to lookup content.
| | 00:13 | We're going to take a look at
those now using our Flyer publication.
| | 00:16 | Let's start with spelling, because
right off the bat, as we look at our document,
| | 00:20 | we see some words that are
underlined with a red squiggly line.
| | 00:23 | Let's just zoom in to about 110%,
so we can get a better look at that.
| | 00:28 | It looks like the word "flavoured" is spelled
'our' and different variations of that
| | 00:31 | word are all underlined.
| | 00:34 | This will typically indicate a typo,
a spelling mistake, but sometimes it's
| | 00:38 | a word that's simply not in the dictionary,
and it's not really spelled incorrectly:
| | 00:42 | things like proper names, for example.
| | 00:44 | So we're going to run the Spellchecker.
| | 00:47 | The simple way is to go to the
Review tab, and click Spelling, or use your
| | 00:51 | keyboard shortcut, F7.
| | 00:53 | It's in the Proofing group here, and when
we click Spelling, it may be that your
| | 00:57 | cursor is near the end of the document,
and it doesn't find anything, but you
| | 01:00 | can always click Yes to check the rest
of the publication. It's going to start off
| | 01:04 | at the beginning again.
| | 01:05 | There is that word flavoured with ed on
the end, but notice the 'our' spelling,
| | 01:10 | and that's really the UK or
Canadian spelling of the word flavored.
| | 01:14 | So you'll notice that the
suggestions to change to are the US spelling.
| | 01:18 | It's based on the default US
English dictionary that's being used here.
| | 01:22 | So we can choose to ignore that, and
we'll go onto the next one or simply ignore
| | 01:27 | them all, and that's the word "flavoured."
| | 01:30 | If you wanted to, you could change
that one occurrence or change them all to
| | 01:34 | using the US spelling.
| | 01:36 | Another option is to add it to the
dictionary, and that way it'll never show up
| | 01:39 | as a spelling mistake again. And when
you're done with the Spellchecker, there
| | 01:42 | is the Close button.
| | 01:43 | So let's just choose to ignore all
occurrences of the word flavoured spelled that way.
| | 01:48 | Now, it goes onto the next word, which is
just flavour, spelled with an 'our,' and we
| | 01:53 | can do the same thing there.
| | 01:55 | Let's ignore them all.
| | 01:56 | Now, we're going on to another occurrence.
| | 01:59 | This is flavours with an s.
We'll ignore all of those.
| | 02:02 | Now, we're actually going to another
text box over here on the right-hand side,
| | 02:06 | where the word chilis is highlighted, spelled the
way we see it here, not in the dictionary.
| | 02:11 | There are suggestions of
what we can change it to.
| | 02:16 | So let's leave chilis spelled
the way it is here, Change to;
| | 02:19 | we'll click the Change button.
| | 02:20 | It's the default button, by the way.
| | 02:21 | So pressing Enter on your
keyboard will do the same thing.
| | 02:25 | Now, you'll see the spellcheck is complete.
| | 02:27 | So there are no other words in this
particular document that are not recognized
| | 02:32 | in our default US English dictionary.
| | 02:34 | Now, another option is to simply right-
click words that are underlined in red
| | 02:39 | and fix them on the fly.
| | 02:41 | The options that you see with those red
squiggly lines, for example, is just that
| | 02:45 | spelling is being checked on the fly,
and you're being shown what they look
| | 02:49 | like. Those won't print that way,
obviously, but they are brought to your
| | 02:52 | attention with the red line.
| | 02:54 | If you want to change that, just
simply go to Backstage view by clicking the
| | 02:58 | File tab, then Options, then click
Proofing here in the Navigation pane, and
| | 03:03 | you'll notice the various spell
correction options that are selected for
| | 03:06 | Microsoft Office programs.
| | 03:08 | Anything you change here affects your other
office programs in the Office suite as well.
| | 03:13 | So uppercase words will be ignored
and any words that contain numbers,
| | 03:17 | they won't be treated as spelling errors,
neither will Internet and file addresses.
| | 03:22 | Words that are typed in twice by
accident, let's say repeated words, will be
| | 03:25 | flagged, not fixed automatically,
but flagged for your attention.
| | 03:30 | Then there are some other options here
that are not turned on, so you can pick
| | 03:33 | and choose which ones
you want to turn on or off.
| | 03:36 | Check spelling as you
type is, by default, turned on.
| | 03:39 | That's why we see those red squiggles.
| | 03:40 | But if you want to turn that off, so
you don't have to deal with that or hide
| | 03:43 | the spelling errors,
| | 03:44 | you can do that as well.
| | 03:46 | So we'll just click OK.
| | 03:47 | So you can set up
Spellcheck to suit your own needs.
| | 03:51 | The other thing we can do is look up
synonyms, using the built-in thesaurus.
| | 03:57 | So, for example, if we were to go to
the word "Infused" here, and as soon as we
| | 04:02 | click inside a word, you'll notice
that Thesaurus button is available to us;
| | 04:06 | Shift+F7 is the keyboard shortcut.
| | 04:07 | When we click that, we're going to see the
word in the Research pane here, Search for:
| | 04:11 | and we're actually using one
reference tool here called the
| | 04:15 | English(U.S.) Thesaurus.
| | 04:16 | You can see we've got some different
options here for verbs, which are indicated
| | 04:22 | by the v in brackets.
| | 04:24 | These are synonyms.
| | 04:26 | There is another one: Steeped.
| | 04:30 | It not might be a good
word right there, Steeped.
| | 04:32 | Notice when we hover over words,
you get that little dropdown.
| | 04:34 | So you can click it to insert it, copy it,
so you can paste it wherever you like
| | 04:39 | or look up that word.
| | 04:40 | We're going to choose Insert.
| | 04:41 | All of a sudden, it changes the word
that was clicked on. In this case, the word
| | 04:46 | Infused changed to Steeped.
| | 04:48 | So Thesaurus is a great way,
| | 04:50 | if you find you're repeating words on a
regular basis, and you want to mix it up
| | 04:54 | a little bit, try using the Thesaurus
to find something that is a synonym, and
| | 04:59 | this gives a little variety to your document.
| | 05:01 | Now, you'll notice the Research pane
stays open, and the Research pane is a
| | 05:05 | great tool for looking up words,
| | 05:07 | if you want to get meanings, for
example, use some of the online features.
| | 05:11 | So all we're going to do is click the
word "Olive" here, and if you hold down
| | 05:16 | your Alt key and click a word, you'll notice
it gets replaced here into the Search for: field.
| | 05:21 | Now, you could type that word in if
you wanted to, but not only is it placed
| | 05:25 | there, it's also highlighted.
| | 05:26 | So we could use some of the other
research tools by clicking the dropdown.
| | 05:30 | In fact, you can go to All Reference
Books if you want to see a whole listing here.
| | 05:34 | Notice in the Encarta
Dictionary, we get the definitions.
| | 05:38 | There is green or black fruit,
olive tree, olive wood, and so on.
| | 05:42 | As we scroll down, we do have
some other options for translating.
| | 05:45 | We'll get to that in the next lesson.
| | 05:47 | There is the Thesaurus again, English
Assistance, and you can click the little
| | 05:51 | triangles to open these up.
| | 05:55 | So if you need to look up certain
words, maybe you're not sure of the
| | 05:58 | meaning of a certain word,
| | 05:59 | you have access to all of these
reference books in the Research pane.
| | 06:03 | When you're done, just simply click the Close
button in top-right corner to close that up.
| | 06:07 | You'll notice the Research button is no
longer highlighted in the Proofing group.
| | 06:11 | I'll just click off the page here
to deselect anything that's selected.
| | 06:15 | So you do have a number of proofing
tools available to you in Publisher that are
| | 06:19 | similar to the tools you're using in the
other Office applications, like Word and
| | 06:24 | Excel, for example, all of them
available to you here. Just keep in mind when
| | 06:27 | you change some of the options up,
you're changing them for the entire suite.
| | Collapse this transcript |
| Translating text| 00:00 | If you think you're going to be
working with publications in other languages,
| | 00:04 | you'll be happy to know there are
some translation tools available to you
| | 00:07 | here in Publisher 2010.
| | 00:09 | We're going to take a look at that
now, using our Flyer9 publication.
| | 00:12 | We're going to focus on the
right-hand side of the page here.
| | 00:14 | We're zoomed in to 150%, so we
can read what we're working with.
| | 00:20 | Let's say, for example, we want to
make a French version of this flyer, or we
| | 00:25 | want to have a French version right on
the same page, so English and French.
| | 00:30 | Well, in that case we have to select
the text that we want to translate.
| | 00:34 | Let's go to this first description here,
under Mandarin-infused Extra Virgin Olive Oil.
| | 00:38 | I'll just simply click and drag over
the content that we want to translate.
| | 00:42 | Now, when we go to the Review tab on
the Ribbon we have a couple of options.
| | 00:46 | We can go directly to Translate Selected Text.
| | 00:50 | That's the same as clicking the Research
pane and then selecting that Research tool.
| | 00:54 | So it's just a little bit of a shortcut.
| | 00:56 | We'll click Translate Selected Text.
| | 00:58 | It automatically opens our Research pane,
and you're going to see your default
| | 01:02 | translation languages show up.
| | 01:04 | Mine is set to English and French.
| | 01:06 | You may see English to English.
| | 01:08 | You just click the dropdown to
choose from a wide range of different
| | 01:12 | languages, including French.
| | 01:15 | When you do that, you need to
be connected to the Internet.
| | 01:17 | I am just going to use some
online services like WorldLingo.
| | 01:21 | Here you can see that you
direct translation in French.
| | 01:24 | So if you wanted to use that,
just click and drag over that.
| | 01:28 | Use your keyboard shortcut to copy that,
Ctrl+C. If you wanted to, just click
| | 01:33 | after "each" in this case, leave a couple
of spaces, and paste using Ctrl+V. Now
| | 01:38 | you've got your French version in there.
| | 01:42 | You might want to just bring that down
to the next line, even leave an extra
| | 01:46 | space if you needed to, and
you're ready to move on to the next one.
| | 01:50 | If this is going to be used in a
business environment, it's probably advisable
| | 01:54 | that you would double-check on the
translations to make sure they're accurate
| | 01:58 | using a real translation service.
| | 02:00 | But this is a nice little feature that
will allow you to select content in your
| | 02:04 | publication, and translate it to a
wide variety of different languages.
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|
|
3. Working with ObjectsUsing the scratch area| 00:00 | Laying out a publication in Publisher
2010 can sometimes involve adding new
| | 00:04 | pieces and moving other pieces around.
| | 00:07 | To help with staying organized, we
have the scratch area that we're going to
| | 00:11 | take a look at now, as we work
with our FlyerAd publication.
| | 00:15 | You'll notice that it's two pages.
| | 00:18 | The second page has very little on it.
| | 00:21 | Let's say we wanted to add some items and
move some items around from page 1 to page 2.
| | 00:26 | We might use this area around the outside
of our publication known as the scratch area.
| | 00:31 | It's kind of like a holding tank for content.
| | 00:34 | For example, if we want to take all of
these sections here on the right-hand
| | 00:37 | side and move them to the back,
| | 00:39 | all we might do is to simply click.
| | 00:41 | We'll click on the Our Amazing Oils text box.
| | 00:45 | Then when we see the four-sided arrow
along the border, just click and drag that
| | 00:48 | off the edge, and into the scratch area.
| | 00:52 | We'll do the same with the other boxes
that we see here, such as this content.
| | 00:56 | When you see the four-sided arrow,
we'll move it over for the paragraphs.
| | 01:00 | We'll leave everything else as is.
| | 01:02 | Maybe we want a copy of this,
this little graphic here.
| | 01:06 | So we'll right-click on it, and choose Copy.
| | 01:09 | We'll just right-click over in the
scratch area, and choose the Paste button.
| | 01:13 | Now we've got this, that's been moved
off to the side, it has to be off the page, and
| | 01:17 | it's available to us when we move to page 2.
| | 01:19 | So let's see what happens.
| | 01:20 | We'll go to page 2.
| | 01:21 | There are the items that
we left in the scratch area.
| | 01:24 | So now we can move those over.
| | 01:26 | When we see the four-sided arrow, you
know you can click and move something
| | 01:32 | around, until we have them
placed exactly how we want.
| | 01:38 | So the scratch area is a great place to
move and organize existing content.
| | 01:45 | We'll just move our text over here, and
we'll just spread it out a little bit.
| | 01:50 | But you can also create new items, and
leave them in the scratch area as well.
| | 01:58 | For example, if we go up to Draw a
Text Box here from the Home tab, and we
| | 02:03 | click and drag in the scratch area, anything we
type here is going to stay in the scratch area.
| | 02:07 | So we'll just type in
"Two Trees Olive Oil Company."
| | 02:17 | It's very hard to see,
| | 02:18 | so we're going to select that text.
| | 02:21 | I'm going to bump it up to say 24 points.
| | 02:27 | This allows us to see that we
might have made a mistake.
| | 02:30 | There we go, Two Trees Olive Oil Company.
| | 02:34 | As long as it's in the scratch area, we
have access to it, to pop it in anywhere
| | 02:39 | on any of the pages in our publication.
| | 02:41 | So a great way to stay organized, and
to ensure that you've got all of your
| | 02:45 | items easily accessible.
| | 02:47 | Use the scratch area, which is that
gray area anywhere outside the pages of
| | 02:51 | your publication.
| | Collapse this transcript |
| Drawing and inserting shapes| 00:00 | Microsoft Publisher is considered a
desktop publishing application, or a program,
| | 00:04 | but there is an element of graphic
design that is available to you through
| | 00:08 | certain functionality in this program.
| | 00:11 | We're going to look at drawing
shapes and inserting shapes now, using our
| | 00:14 | FlyerAd publication.
| | 00:16 | We'll continue to use this.
If you're catching up, it's FlyerAd2.
| | 00:19 | We're on the second page here.
| | 00:22 | We're going to start with the
text box that appears down below, containing
| | 00:25 | several paragraphs of text.
| | 00:27 | When you move your mouse over it, you do see
the border of the text box using a dashed line.
| | 00:33 | When you click inside the
text box, you see a solid line.
| | 00:36 | But that's only to define the location
and the shape and size of your text box.
| | 00:41 | You don't actually see that.
| | 00:42 | You can, however, add a
border using shape styles.
| | 00:46 | We're going to do that first.
| | 00:48 | So I'll click anywhere inside the text box.
| | 00:51 | When you do this, you'll notice a couple
of tabs appear on the Ribbon, labeled Format:
| | 00:55 | one under Drawing tools,
one under Text Box tools.
| | 00:58 | We're actually going to find what we
need under the Drawing tools heading,
| | 01:02 | so we'll click the Format tab.
| | 01:04 | We can insert shapes.
| | 01:06 | You can insert a separate shape
if you wanted to create a border.
| | 01:09 | However, there are some shape styles.
| | 01:12 | So in this case, we're using a text box.
| | 01:14 | It currently has no border, or
no shape style applied to it.
| | 01:18 | You'll see some defaults here. As you
hover over them, you'll get a real-time or
| | 01:22 | live preview of what that's going to look like.
| | 01:25 | You can click the little dropdown
arrow to see more options, in case there's
| | 01:28 | something there that's more applicable.
| | 01:32 | As you hover over these,
you get the live preview -
| | 01:34 | it saves you a lot of time, and trial and
error, until you find something that you like.
| | 01:39 | So let's just go up to a double line here,
Compound Outline - Accent 3, and click once.
| | 01:43 | You can see it's applied to our text box.
| | 01:46 | So instead of a separate shape, it's
actually applied to the text box itself.
| | 01:50 | Now to insert your own shapes, you
would then go to the Objects group here of
| | 01:55 | the Home tab on the
Ribbon, with nothing selected,
| | 01:57 | click the Shapes dropdown,
and check out all the shapes.
| | 02:00 | I'll keep track of the Recently Used
Shapes, but then it's broken up into
| | 02:03 | categories, lines, basic shapes, block
arrows, flowcharts, callouts, stars even,
| | 02:09 | and a lot of different
choices in each of those categories.
| | 02:12 | Let's say we want to put in a rounded rectangle.
| | 02:15 | Go up here, and choose rounded rectangle.
| | 02:18 | That's just a matter of
clicking and dragging to draw this.
| | 02:21 | Click and drag to the right and down.
| | 02:23 | You'll also sometimes see these guides
appear, telling you exactly where the border is.
| | 02:28 | If you want to line things up with
other graphics, you see that red line at the
| | 02:31 | bottom, lining this up with
the bottom of our graphic.
| | 02:34 | When you let go, you've
actually drawn your shape.
| | 02:37 | As soon as you draw the shape,
look what could happen to the Ribbon.
| | 02:40 | The Format tab under Drawing tools is selected.
| | 02:42 | We saw this a moment ago.
| | 02:44 | Now we have access to all
kinds of different options.
| | 02:47 | So we can change the shape style, if we
wanted to, like we did for our Text Box.
| | 02:50 | We can add shadow effects,
3D effects, and so on.
| | 02:54 | Let's just say that we want
to add a 3D effect to this,
| | 02:58 | click the dropdown, and turn it into a 3D box.
| | 03:00 | Now, we can't really see what's going on,
because the preview is behind the pulldown,
| | 03:06 | but that's okay.
| | 03:07 | We'll just go down here, and we'll
use our scrollbar to roll over, and go
| | 03:12 | back to 3D Effects.
| | 03:13 | Now you can see what happens as we
hover over these. Some cool effects.
| | 03:17 | Now these probably don't apply
well to what we're looking at; maybe a
| | 03:22 | shadow would be better.
| | 03:23 | So we'll click Shadow Effects.
| | 03:25 | Now as we hover over these, you're
going to see the preview in the background.
| | 03:28 | I think you know what
the shadow would look like.
| | 03:30 | So it's just a matter of making the selection.
| | 03:33 | I'm going to choose this one,
which is a Shadow Style 4.
| | 03:37 | It goes down a little bit to the right,
and because this is a hollow object, we're
| | 03:41 | only seeing s border shadow around.
| | 03:43 | It's very difficult to see,
but we can fill this in.
| | 03:46 | Notice here in the Shape
Styles section, we have shape fill.
| | 03:49 | So we might want to go to a nice light
olive color, for example, something that
| | 03:54 | goes with our color scheme, and select that.
| | 03:58 | Now you're going to see the shadow a
little bit better in the background.
| | 04:01 | Same thing goes for the shape outline.
| | 04:03 | If you want to change its color, you
don't have to choose a shape style.
| | 04:06 | You can go to the color codes
here, and just simply select one.
| | 04:09 | I'm going to go to a darker green.
| | 04:11 | You can even change the shape if you wanted to.
| | 04:14 | It's already selected.
| | 04:15 | You can choose something else, maybe
the rounded rectangle doesn't apply.
| | 04:19 | We should really go to the square corners.
| | 04:21 | So we'll go to there. There it is.
| | 04:22 | It's all changed up.
| | 04:23 | It looks pretty good.
| | 04:25 | Click off the page to see the end result.
| | 04:27 | Now we've got another shape here.
| | 04:29 | We can do many things with this.
| | 04:30 | We can put a text box inside that, and
add some additional text, or maybe a map,
| | 04:34 | for example, to a location.
| | 04:36 | But that's how you insert a shape.
| | 04:38 | Now another option is to get shapes
that have already been created in another
| | 04:42 | application, like Microsoft Word, for example.
| | 04:45 | So in this case, we're
going to use a Word document.
| | 04:48 | On page 6, we've got this
shape here. It's a star shape.
| | 04:51 | You can see it's got kind of a
beveled effect, kind of cool.
| | 04:54 | So we can borrow this, just
by clicking, and then copying.
| | 04:58 | We won't be able to drag it over into
the other window, so Ctrl+C, or if you
| | 05:02 | prefer, right-click and
choose Copy from the pop-up menu.
| | 05:06 | Once it's been copied, now you can
flip back to Publisher and paste it.
| | 05:10 | You can do that right from the Home tab,
by clicking the Paste button or Ctrl+V.
| | 05:15 | You can see, we've got our new shape
from Microsoft Word, and it's a shape that
| | 05:20 | we can manipulate, because
it's part of the Office Suite.
| | 05:23 | When we select it, we have
access to all those same tools.
| | 05:27 | In this case, you can see it's
kind of treated like a picture.
| | 05:29 | So we've got some Picture tools that
are available to us to add shadow effects,
| | 05:34 | and picture styles, and so on.
| | 05:37 | When you deselect, that tab disappears
from the Ribbon, and you've borrowed your
| | 05:40 | shape from another application,
in this case Microsoft Word.
| | 05:45 | So although we're talking about a
desktop publishing application, when we talk
| | 05:49 | about Microsoft Publisher, there is
an element of graphic design that's
| | 05:54 | available to you through certain
functionality, including the ability to draw
| | 05:58 | your own shapes and borrow
them from other applications.
| | Collapse this transcript |
| Manipulating objects| 00:00 | Once you've drawn your own shapes,
or inserted existing shapes into a
| | 00:04 | publication, you may need to manipulate them.
| | 00:06 | Maybe you want to rotate the object,
or flip it horizontally, or vertically,
| | 00:11 | resize it, move it around.
| | 00:14 | So we're going to do all of that,
continuing to use our FlyerAd publication, if
| | 00:17 | you jumped to this lesson.
| | 00:18 | We're on the second page.
| | 00:20 | There is a shape that we
borrowed from Microsoft Word.
| | 00:23 | When we bring a shape over from another
application, it's treated as a picture
| | 00:27 | in Microsoft Publisher.
| | 00:30 | Just behind that is a simple rectangle
that we created by drawing our own shape.
| | 00:35 | When we select a shape, like our
rectangle, you can see what happens.
| | 00:39 | Drawing tools appears with the Format
tab, and when we click the Format tab,
| | 00:43 | we're able to make a
number of different changes.
| | 00:45 | One of the changes that we can make,
without using the Ribbon at all, is to
| | 00:49 | resize and move this.
| | 00:50 | The handles that you see around the
outside, when you hover over them, will turn
| | 00:54 | your arrow or mouse pointer into a double arrow.
| | 00:57 | It might be diagonal in a corner, it might
be horizontal on the sides, or vertical
| | 01:02 | at the top or bottom.
| | 01:03 | So if you want to change all four
sides, so the height and the width for
| | 01:07 | example, you simply click
and drag any of the corners.
| | 01:12 | To move this around, just move inside.
| | 01:14 | You'll see the four-sided arrow.
| | 01:16 | You can click and drag.
| | 01:17 | But if you prefer to use the keyboard,
you can nudge objects by using your
| | 01:21 | cursor keys, your left, right, up and
down keys will move it to the right, to
| | 01:25 | the left, up, and down.
| | 01:28 | So you can nudge it into position.
| | 01:31 | Let's click the other shape now, the star,
and use our arrow keys to move that around.
| | 01:36 | Now let's say we wanted to rotate this.
| | 01:38 | There are a few different options.
Because this is now being treated as a
| | 01:42 | picture, even though it is a shape, we
can go to the Picture Tools Format tab.
| | 01:46 | You'll notice in the Arrange group over here,
| | 01:49 | we do have an option for rotating.
| | 01:51 | When we click this button, we're
actually going to see some options.
| | 01:54 | We can rotate it 90 degrees.
| | 01:56 | You're going to see a live preview,
as you hover over these. 90 degrees left.
| | 02:01 | You can flip it vertically, or horizontally.
| | 02:05 | When you click that, you're
actually going to see the end result.
| | 02:08 | Now if you wanted to rotate it
freely, there was an option for that,
| | 02:12 | but you'll also notice this handle at the top.
| | 02:15 | When you move over that little green
circle at the top, your mouse pointer turns
| | 02:19 | into that Free Rotate icon, meaning
you can now click, hold your mouse button
| | 02:23 | down, and just spin it around until
you get the angle you were looking for.
| | 02:28 | When you let go, you'll notice it's rotated.
| | 02:31 | Deselect by clicking off the
page to see the end result clearly.
| | 02:34 | It looks pretty good.
| | 02:36 | So those are some options for
flipping, rotating, sizing, moving,
| | 02:40 | remember you can nudge items just by
using your cursor keys, all when you're
| | 02:45 | working with any object in a
publication here in Publisher 2010.
| | Collapse this transcript |
| Deleting objects and frames| 00:00 | You can have a lot of different
types of content to a publication in
| | 00:03 | Microsoft Publisher.
| | 00:05 | Right now though, we're going to
talk about removing content, and how we
| | 00:08 | delete objects and frames.
| | 00:11 | We're going to continue to
work with our FlyerAd here.
| | 00:14 | If we go to the second page,
page 2, and we just zoom in,
| | 00:18 | let's go up to about 100% now.
| | 00:20 | Now we'll just scroll up, where we can
see the objects we added. Here is a shape.
| | 00:24 | Here is another shape down below.
| | 00:27 | You'll notice when you click them,
handles appear around the outside.
| | 00:31 | So when you press the Delete key on your
keyboard, you remove whatever is selected.
| | 00:35 | Another option is to right-click the object.
| | 00:37 | When you right-click, you'll see a
pop-up menu, with a number of options,
| | 00:40 | including Delete Object. So let's do that.
| | 00:43 | Now let's start a new publication.
| | 00:46 | We'll go to the File tab. Click New.
| | 00:49 | We'll go down to Brochures.
| | 00:53 | We'll just select any one of
the brochures that show up in your
| | 00:56 | Installed Templates.
| | 00:57 | It really doesn't matter what you choose here,
| | 00:59 | but when you click Create,
| | 01:02 | you'll be creating a brand-new publication.
| | 01:04 | In this case, you're going to
see content that's already there.
| | 01:07 | Now these are called placeholders.
| | 01:08 | For example, if we go to the first
page here and click just below Back Panel
| | 01:13 | Heading, you'll notice that all
of the text is selected for you.
| | 01:17 | It's not really there.
| | 01:18 | It's just information telling you
that this is a good place to briefly but
| | 01:22 | effectively summarize your products.
| | 01:24 | So here is where you
would type over what's there.
| | 01:26 | If you press the Delete key, you'll be deleting
all of that content, but not the frame itself.
| | 01:31 | Now you can start typing in your own text.
| | 01:33 | If you want to remove the entire frame
though, click the border, and then press
| | 01:38 | Delete, and away it goes.
| | 01:41 | If you need to delete more than one
object at a time, you can do that as well,
| | 01:45 | just by selecting multiple objects.
| | 01:47 | Let's go down to the first panel.
| | 01:48 | Click once on that image.
| | 01:50 | Now hold down your Shift key, and
click on the image on the third panel.
| | 01:54 | Notice that the two items are now selected.
| | 01:57 | Sometimes you get business
information showing up that's inserted
| | 02:00 | automatically for you.
| | 02:01 | If you don't want it, you can delete it as well.
| | 02:03 | Let's hold down Shift as
we click the Two Trees logo.
| | 02:06 | Now we've got three items selected.
| | 02:08 | You can right-click any one of them,
and choose Delete from the pop-up menu,
| | 02:12 | or press the Delete key on your keyboard,
and all of the selected items are removed.
| | 02:17 | So when it comes to removing objects,
whether they be pictures, or shapes, or
| | 02:22 | text inside a frame, even the frame itself,
| | 02:25 | remember, using your Delete key on the
keyboard, or right-clicking, and choosing
| | 02:28 | Delete from the menu will help you
to remove those items when necessary.
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|
|
4. Working with GraphicsInserting pictures| 00:00 | It's been said, "a picture
is worth a thousand words,"
| | 00:03 | so what a great way to save some space
in your publication than by inserting a
| | 00:06 | picture instead of typing those thousand words.
| | 00:09 | That's what we're going to do right
now using our Brochure1 publication.
| | 00:13 | From the Ribbon, you simply click the
Insert tab, and you will notice we have an
| | 00:16 | Illustrations group.
| | 00:17 | The very first icon is Picture, and this
allows you to insert a picture that you
| | 00:22 | have stored somewhere from a file.
| | 00:25 | So I will just click that button.
| | 00:26 | You will find an olive tree.
| | 00:28 | So I will just click once to select it -
double-clicking would insert it, and
| | 00:31 | then we have the Insert button down below.
| | 00:33 | Now, clicking Insert will simply insert
it into the middle of your publication,
| | 00:37 | and then you will have some adjusting to do.
| | 00:38 | If you click the dropdown, you
can see Insert is at the top -
| | 00:42 | that's the default, but you can also
insert a link to that file, and that will
| | 00:46 | keep the size of your publication down.
| | 00:48 | You will have a link to the file.
| | 00:49 | You won't be inserting the
actual file into your publication.
| | 00:53 | You can also look at previous versions
of an image, if you've already inserted it
| | 00:57 | elsewhere in your publication.
| | 00:59 | Well, we're just going to
insert it for the first time.
| | 01:01 | You can see it looks a little
different than the other image that we've
| | 01:03 | inserted on the first panel.
| | 01:05 | It's right there in the middle.
| | 01:07 | It's a little too big.
| | 01:08 | It's in the wrong spot, so now it's
just time to simply click and drag
| | 01:11 | from anywhere inside.
| | 01:13 | We're going to go to the back panel here.
| | 01:14 | We're going to resize it down.
| | 01:16 | Let's just go to the bottom corner.
| | 01:18 | When you see the double diagonal
arrow, you can click and drag it down.
| | 01:21 | Now, if you want to keep the actual
proportions, hold down your Shift key
| | 01:25 | as you're dragging.
| | 01:26 | You will notice you can't
actually change the shape, just the size.
| | 01:30 | Once you got the size, let go of the mouse
first, and then just pop it into position.
| | 01:34 | You will see those guides aligning
you with other objects on your page.
| | 01:38 | When you line it up with the caption
that's down below, you can let go, deselect
| | 01:43 | by clicking off the page to see the end result.
| | 01:45 | That's all there is to inserting a
picture that you have stored somewhere on
| | 01:49 | your computer or on a device.
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| Using picture frames| 00:00 | Inserting a picture is a fairly simple
task, but if you don't have the picture
| | 00:04 | ready for your publication, you can
insert a picture frame, a placeholder for
| | 00:08 | your photo or for your image that you
might be using later on down the road as
| | 00:12 | you build your publication.
| | 00:14 | So we're going insert that now.
| | 00:16 | Still using our brochure, we are going
to move to the second page, and on page
| | 00:20 | two let's say we want to insert a photo down
here in the bottom half of the middle pane.
| | 00:25 | Well all we've to do is go back to the
Insert tab on the Ribbon, and this time
| | 00:28 | we are going to choose Picture
Placeholder, and this allows to insert a picture
| | 00:32 | frame, adjust it, put it in the right
location, and then later on, once we have
| | 00:37 | the image we want use or the picture,
| | 00:38 | we can bring it in.
| | 00:40 | So let's click picture placeholder.
| | 00:42 | You can see its insert right in the
middle of your page. Now, don't click the
| | 00:45 | icon in the middle.
| | 00:47 | That's going to open up a dialog box
that will prompt you for the actual image
| | 00:50 | to be used. We are not ready to use that yet.
| | 00:53 | So instead, we're going to go
anywhere inside the frame but outside the
| | 00:57 | thumbnail. We'll just click
and drag this into place.
| | 01:00 | Let's make sure that the title appears
above it, and the text wraps around it.
| | 01:05 | That looks pretty good there. We can size it too.
| | 01:07 | We will just make it a little bit
smaller, so everything fits nicely.
| | 01:11 | There's our picture frame. If we click off
the page, you are going to see this empty space.
| | 01:15 | Only when you hover over it will you
see there's a picture placeholder or frame
| | 01:19 | there, waiting for you to
select the picture to be used.
| | 01:22 | So when you're ready to do that, all
you do go inside and click that icon, and
| | 01:27 | again, it's going to open up
the insert picture dialog box.
| | 01:30 | We are going to navigate to an olive oil photo.
| | 01:33 | We will select that and click Insert.
| | 01:35 | Now it gets inserted into the frame.
| | 01:37 | You going to see the frame outline.
| | 01:39 | We are just going to zoom in a little
bit so it's a little easier to look at.
| | 01:43 | This particular image that we selected
is a little bit bigger than the frame.
| | 01:48 | You can see the dimensions are different.
| | 01:50 | It's a little wider than the square we created.
| | 01:53 | We have some options now.
| | 01:54 | We can go to the edges and drag them
out, if you want to able to see more.
| | 01:59 | The other option is to go inside and
move this around, so we are looking at the
| | 02:03 | right part of the image.
| | 02:05 | Once you've got it, simply release.
| | 02:07 | Click anywhere outside the
selected object to see the end result
| | 02:11 | without cropping handles.
| | 02:13 | So that's all there is to using a picture frame.
| | 02:15 | It's perfect if you're trying to lay
out your document or publication, you are
| | 02:19 | not ready to start inserting the
pictures quite yet, create the frames so you
| | 02:23 | get the layout of your text versus
where the pictures are going to go later on.
| | 02:27 | Simply click the icon to bring in the picture.
| | Collapse this transcript |
| Adjusting picture appearance| 00:00 | Once you've inserted a picture into
your publication, you may want to make
| | 00:03 | some adjustments to it.
| | 00:05 | Think about photographs, for example,
that might be too bright, too dark, or
| | 00:08 | maybe they're lacking in contrast.
| | 00:10 | These are things you can
adjust right from within Publisher.
| | 00:13 | You don't need a separate
graphics application to do this.
| | 00:16 | So we are going to continue to work
with our brochure publication, and we will
| | 00:19 | just click the image on the
second page, in the middle panel here.
| | 00:23 | We're zoomed way in; in fact
we're going to zoom even further.
| | 00:26 | Let's go up to about 250%, so we can
get a close look at this image, which is
| | 00:32 | really a photograph with a frame around it.
| | 00:35 | When we select an image like this,
you'll notice the Picture tools is
| | 00:38 | highlighted at the top, and the new
Format tab appears on the Ribbon, at the end.
| | 00:42 | So we'll click the Format tab, which
gives us access to a number of things we
| | 00:46 | can do to this particular image.
| | 00:48 | In fact, we are going to focus in the
Adjust group here, where we do have access
| | 00:52 | to Brightness, Contrast, and Coloring options.
| | 00:54 | We'll start with the Brightness.
| | 00:56 | We'll click the dropdown.
| | 00:58 | Now we can just hover over
these options to see a live preview.
| | 01:02 | You can see at +40%; it's washed right out.
| | 01:05 | As we move down, it's less and less
bright, and then Normal in the middle, which
| | 01:09 | is currently selected, is what we are looking at.
| | 01:12 | We can go darker even if we wanted to.
| | 01:14 | So let's just go a little bit brighter,
a +10%, and now we'll go to the Contrast
| | 01:19 | and adjust it the exact same way.
| | 01:21 | When we click this button, again, it's
up to +40%, all the way down to -40%.
| | 01:25 | So we're going to bump this up to +10.
| | 01:29 | Now, this changes the look of our image.
| | 01:32 | You may want to improve the image, or
create an effect for that image, as well.
| | 01:36 | Another way to create an effect is to
recolor it. Click the Recolor dropdown, and
| | 01:41 | you'll see at the top, No
Recoloring is selected, but if you want to go
| | 01:44 | grayscale or black and white, you
could choose that from color modes.
| | 01:48 | There is a Sepia option, as
well, for that old-fashioned look.
| | 01:51 | There are some dark and
light variations as well.
| | 01:54 | So as we move down this, you can see the
effects as we hover over them, a live preview.
| | 02:00 | I kind of like this dark green variation.
| | 02:02 | There are more variations to choose from
if you wanted to take it a step further.
| | 02:07 | Well, let's just go to
this dark green variation.
| | 02:10 | Now, we'll just click off the
image to see the end result clearly.
| | 02:14 | It looks pretty good.
| | 02:15 | Another thing you might want to do is
remove the background of an image, to
| | 02:19 | create a transparency.
| | 02:20 | We're going to do that on
page 1. So click page 1.
| | 02:23 | Let's just go up to View and choose
Whole Page, because this is the image here,
| | 02:30 | on the third panel of this first page
that we want to adjust. So I'll select it.
| | 02:34 | Now let's just bump up our slider up to,
say about 150%. And you can see it does
| | 02:41 | have a background that's shaded,
and you might want to remove that,
| | 02:44 | just create a transparency so
you can see through this image.
| | 02:47 | Well, in that case you go back to the
Format tab under Picture tools, click
| | 02:52 | Recolor, and you'll see at the
very bottom Set Transparent Color.
| | 02:56 | When you select this, your mouse
pointer turns into this little eraser.
| | 03:00 | Now, you can go into the image itself and
click the color that you want to make transparent.
| | 03:05 | In this case, it's the color in the background.
| | 03:07 | One click creates that
transparency we were looking for.
| | 03:11 | Now we can just click off the
page to really see the end result.
| | 03:15 | This looks much better.
| | 03:17 | So there are a few options then.
If you do want to make adjustments to your
| | 03:20 | images, you don't have to go into the
separate graphics application first.
| | 03:24 | There're some changes you can make
right from within Publisher that'll save you a lot
| | 03:27 | of time and effort.
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| Manipulating pictures| 00:00 | When you insert pictures into a
publication in Microsoft Publisher, you may need
| | 00:04 | to manipulate the way
text wraps around that image.
| | 00:07 | You may need to crop out certain parts of it.
| | 00:10 | Those are the types of things we are
going to talk about now as we manipulate
| | 00:13 | objects in the publication,
continuing to work with our brochure.
| | 00:17 | The first thing we can do
is just borrow an image.
| | 00:20 | On the first page, in the bottom-right
corner of that third panel, you will
| | 00:23 | notice we've got our olive tree.
| | 00:25 | Hold down your Ctrl key. Now click
and drag this out to the scratch area.
| | 00:29 | When you let go of the mouse first,
you're actually taking the copy of that
| | 00:32 | image, so you can use it on other pages.
| | 00:34 | That's what we want to do.
| | 00:35 | We are going to go to page 2.
| | 00:37 | Let's say we want to use this image in
our center panel in the top paragraph.
| | 00:41 | Well, we just click and drag it from
the scratch area, right in there, like so.
| | 00:46 | If you see alignment guides showing up
to center it perfect, you can let go.
| | 00:52 | Now let's zoom in to see what's happening.
| | 00:54 | The default is that text is going to
wrap around the square itself, or rectangle.
| | 01:00 | So it's all outside the border.
| | 01:02 | Let's just size this down a little bit
and move it around, and you'll see the
| | 01:07 | text continues to wrap around the border itself.
| | 01:11 | Now that's the default, but there
are some other options to choose from.
| | 01:15 | With the Home tab selected, we'll go to
the arrange group and click Wrap Text.
| | 01:19 | Here you can see square is selected,
but as we move down to None, you can see
| | 01:24 | the image appears right on top of the
text, and you can't even read some text,
| | 01:28 | so it's not a good option. Square is not bad.
| | 01:31 | Tight should bring it a little bit tighter
to the image itself and go inside the border,
| | 01:36 | but if we're not seeing a big
difference, we can adjust that.
| | 01:39 | Another option is Top and Bottom.
| | 01:41 | So you never have text on the sides and
Through, you can see now text is going
| | 01:46 | through the image itself.
| | 01:48 | In Line with Text means it's going to be
treated like any other character in that paragraph,
| | 01:53 | so as you add more text or remove text,
it will move around with the paragraph,
| | 01:57 | and it will always stay with the
paragraph, which is a nice feature.
| | 02:00 | Right below that though, is the Edit Wrap Points.
| | 02:03 | So if you want to choose Tight and you
want to get a little bit tighter to the
| | 02:07 | tree itself, choose Edit Wrap Points.
| | 02:10 | We can actually adjust those.
| | 02:11 | There are little handles that we can choose from.
| | 02:13 | Let's say we go to the handle and just
drag it up a little bit and drag this one
| | 02:18 | down, drag this one over.
| | 02:22 | If you want to add one, no problem;
| | 02:24 | just click in an empty spot -
a new handle is created.
| | 02:27 | You can see things just starting to
wrap around the shape of this tree.
| | 02:31 | Bring this one in and over,
maybe bring these down a little bit.
| | 02:39 | You'll always see the adjustments as
you start moving these things or adding
| | 02:43 | handles and dragging.
| | 02:44 | There we go, so when we click outside
the selected object, you'll see the
| | 02:53 | difference that happens here when
we are able to adjust those points.
| | 02:56 | Let's go back to that.
| | 02:57 | We will click again, and we'll go
up to Wrap Text, and let's this time
| | 03:02 | choose Top and Bottom.
| | 03:03 | That might be the best option. There we go.
| | 03:07 | It makes it nice and clean, easy to
see, and easy to read at the same time.
| | 03:11 | Now the other thing you might want to
do is crop out certain parts of this, and
| | 03:14 | you can do that a couple of different ways.
| | 03:16 | If you right-click the image, you're
going to see a pop-up menu, and just above
| | 03:21 | the pop-up menu are some tools,
including crop tools and those other tools for
| | 03:25 | adjusting things like contrast
and brightness and text wrapping.
| | 03:29 | So it's just a little shortcut.
| | 03:31 | You'll also see, down below Format
Picture and when you click that, you might
| | 03:35 | see some options for cropping, Left, Right,
Top and Bottom currently set to 0 inches.
| | 03:39 | So none of the images is being cropped.
| | 03:42 | We will click Cancel, because there's
another way, and that is to use the Format
| | 03:45 | tab that appears when you select an
image like this, the Picture tools.
| | 03:49 | You'll notice we've got a Crop
group over here with a Crop button.
| | 03:52 | So when we click the Crop
button, the handles change.
| | 03:55 | These are crop handles now.
| | 03:57 | So we can crop the sides, the top and bottom.
| | 04:00 | We can even go from the corner
to crop out height and width.
| | 04:04 | So if we want to bring this up, let's
say, from the bottom left corner and in a
| | 04:07 | little bit, we can do that.
| | 04:09 | We do the same from the other corner.
| | 04:11 | And now we're cropping out part of the image.
If it's not the part of the image you
| | 04:14 | wanted to crop though, you can go
inside and move the image around.
| | 04:18 | You will see the outline of the crop,
and then once you got it positioned
| | 04:22 | perfectly, you can let go.
| | 04:23 | To really see the change, just click
anywhere outside the selected object.
| | 04:28 | So that looks a little bit
different, thanks to some cropping.
| | 04:31 | So just keep in mind when you do insert
pictures into a publication, and you've
| | 04:36 | sized and moved it into
position, it doesn't stop there.
| | 04:40 | You can take a few steps further,
adjusting how text will wrap around the
| | 04:43 | image, and even cropping out certain
portions of the image that you don't want
| | 04:46 | to include.
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| Adding captions to pictures| 00:00 | Sometimes when you insert objects, like
pictures into a publication, you need to
| | 00:04 | add a caption, some
information that goes with that image.
| | 00:08 | You can do that manually, using
text boxes, and then format the text boxes to make
| | 00:12 | them stand out, or you can use the built-in
caption feature, which will save you a lot of time.
| | 00:17 | We are going to do that now, using our brochure.
| | 00:19 | And we're on the second page. We're simply
going to select the olive tree that appears
| | 00:25 | in the middle panel. We have been
working with this, cropping it, and so on.
| | 00:28 | Now to add the image, like I said,
manually you could draw your own text box,
| | 00:33 | and start formatting it and
positioning it, or you'll notice the Format tab
| | 00:37 | appears when we select that image.
Click the Format tab, under Picture tools and
| | 00:42 | in the Picture Styles group,
you'll see the Caption button.
| | 00:45 | This is actually a dropdown.
| | 00:46 | Now this is going to drop
down right over our image.
| | 00:49 | So let's use a scrollbar to move it
over to the left, so we can see the live
| | 00:52 | preview as we hover over the various options.
| | 00:55 | We'll click Caption.
| | 00:56 | Right at the top there is No Caption,
so that's where you go to turn off the
| | 01:00 | caption if you turned it on.
| | 01:01 | Then you'll see some formatted options,
top and bottom might appear on the left
| | 01:07 | or the right. Down below, you'll see
some overlay options. There's some cool choices
| | 01:13 | here, and you'll have to adjust, obviously, the
content of your caption, typing in your own text.
| | 01:20 | Let's go to the this one here,
that suits our particular image
| | 01:23 | called Wave-Layout1.
| | 01:24 | You see that as you hover over it.
We'll click to select it, and it gets added
| | 01:28 | to the bottom of our image, and as we
hover inside the image, you are going to
| | 01:31 | see these frames indicating where the text is.
| | 01:35 | You can see the added graphics,
the original image as well, so it all
| | 01:39 | becomes one object.
| | 01:42 | And then of course, to change the
content, we just click inside there. The word
| | 01:46 | "picture" will be highlighted.
| | 01:47 | You might want of bump that down a little bit
to create a little more room for us to type.
| | 01:52 | We just type over what's there.
| | 01:54 | Let's just type in "Olive Oil," and I'll
just click anywhere outside that selected
| | 02:01 | graphic, to see what looks
like with our new caption.
| | 02:04 | Now if you do see a publication with
objects that have captions and you want to
| | 02:08 | turn them off, you just simply
select the image again, go up.
| | 02:12 | Now you can see what's
happened to the Ribbon here.
| | 02:15 | We now have drawing tools, a Format tab,
Text Box tools, because there's text
| | 02:19 | involved in the caption, and
there's our Picture Tools Format tab.
| | 02:22 | That's where we go to select the caption
dropdown, and you could choose no caption.
| | 02:27 | You can see what happens.
| | 02:28 | It goes right back to the way it was.
| | 02:30 | But I kind of like the caption.
| | 02:31 | I'm just going to click anywhere off
the page, so I don't make a change.
| | 02:34 | Click again to deselect, to see what the
end result looks like, very nice.
| | Collapse this transcript |
| Inserting clip art| 00:00 | If you don't have your own pictures
to work with, in a publication here in
| | 00:04 | Microsoft Publisher, you might want
to check out the built-in clipart.
| | 00:09 | Clipart can include illustrations.
| | 00:11 | It could be photographs.
| | 00:12 | You can even use clipart to insert
audio and video in a Publisher publication.
| | 00:17 | We're going to take a look at that now,
continuing to work with our brochure,
| | 00:21 | and we're on page 2.
| | 00:22 | In the center panel, at the top,
zoomed into 130%, we've been working with
| | 00:26 | this olive tree graphic.
| | 00:28 | We're just going to click once to select it.
Press Delete on the keyboard to remove it.
| | 00:32 | Maybe there's something better out there
than the image we've been working with.
| | 00:36 | To check it out, we click
the Insert tab on the Ribbon.
| | 00:39 | In the Illustrations group,
you'll see a Clip Art button.
| | 00:42 | Click that, which opens up the Clip
Art pane over on the right-hand side.
| | 00:45 | You'll see a couple of fields, what you
can search for, as well as file types.
| | 00:51 | When you click the File Types dropdown,
you can choose what you want to find,
| | 00:55 | all media types, including
illustrations, photographs, videos, and audio.
| | 00:59 | In a publication like this, we
typically don't need audio and video, so we can
| | 01:03 | deselect those, and make sure when we
search for something, we're only going to
| | 01:06 | see the various illustrations and photographs.
| | 01:10 | So, click in the Search for field,
and let's type in the word "olive."
| | 01:13 | Press Enter or click the Go button, and
you can see now we're getting a list of
| | 01:19 | photos and illustrations.
| | 01:21 | Now, if you're connected to the
Internet, by default, you're going to include
| | 01:25 | items that appear at Office.com.
| | 01:27 | If you don't want to see that, you can
deselect it and click Go again, and it's
| | 01:32 | going to be a much shorter
list, in this case no results.
| | 01:35 | So we're going to turn that back on,
click Go to get back to those results,
| | 01:38 | all of these come from Office.com, and
as we scroll down, we might see something
| | 01:42 | that better suits our publication.
| | 01:45 | Here are a couple of nice ones, an olive branch.
| | 01:47 | We've also got olive oil bottle.
| | 01:50 | Click once, and you'll be inserting it.
| | 01:52 | Click the dropdown button that appears over on
the right-hand side, and you get some options.
| | 01:56 | Insert is the default, at the
top, but you could just copy it.
| | 02:00 | It won't appear in your publication
until you go to the exact spot and paste it,
| | 02:05 | Or you can make this available offline.
| | 02:07 | That's a great option.
| | 02:08 | So that way you keep a copy locally,
and you can reuse this without being
| | 02:12 | connected to Office.com, and
then you can also edit the keywords.
| | 02:16 | So, in this case, when we typed "olive"
it appeared; maybe you want to be able to
| | 02:19 | type in the word "bottle" and see this as well.
| | 02:21 | So you can edit the keywords.
| | 02:24 | You can also preview and check out the
properties of this particular image, and
| | 02:28 | so there's the preview.
| | 02:30 | You can see the keywords, which can be edited
from here as well, and there is the properties.
| | 02:34 | It's a Windows media file.
| | 02:37 | We'll just click Close and click once
to insert it, and it appears right in
| | 02:41 | the center of our page.
| | 02:43 | We'll close up the pane now by clicking
the Close button in the top right-hand
| | 02:47 | corner. The Clip Art pane is gone, and now
we can focus on our image. And just like
| | 02:52 | any other object, we can move it around,
we can size it, we can change some of
| | 02:58 | the factors, like the way
text is wrapping around -
| | 03:01 | this makes it hard to read.
| | 03:03 | So we can go to the Format tab,
just like we did with other pictures.
| | 03:06 | We can go to Text Wrap, and
let's choose Top and Bottom.
| | 03:10 | I kind of like that.
| | 03:12 | And if you wanted a caption, et cetera,
all of those things apply, even though
| | 03:16 | this is something that we access
through Office.com using clip art.
| | 03:20 | So when you don't have your own images,
keep in mind you have access to tons of images,
| | 03:26 | thanks to the Clip Art
option here in Publisher 2010.
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| Using WordArt| 00:00 | Because Publisher 2010 is part of
the Office 2010 Suite of Applications,
| | 00:06 | you have access to some of the
functionality you'll find in those other programs,
| | 00:09 | like Microsoft Word, for example.
| | 00:11 | One of them is WordArt, which is the
ability to take text and turn it into
| | 00:16 | a graphic. And that's what we're going to
do right now, continuing with our brochure.
| | 00:20 | Let's go to page 1.
| | 00:22 | We'll scroll over to the left-hand
panel, and up to the top where we see
| | 00:26 | Two Trees Olive Oil.
| | 00:28 | This is plain old text that appears
in a text box, but we can change that
| | 00:32 | to WordArt if we want.
| | 00:34 | So, I'll just click inside there, and
then we'll just triple-click to select
| | 00:37 | everything and press Delete.
| | 00:39 | The other option is just to click on
the border and press Delete to remove
| | 00:43 | the entire text box.
| | 00:44 | Now it's time to insert the
WordArt. The key word is insert.
| | 00:48 | We go to the Insert tab, and here is where
you're going to find the WordArt in the Text group.
| | 00:53 | Notice WordArt has a dropdown, so we
click this and you get to choose your
| | 00:57 | WordArt style before you even start typing.
| | 01:00 | So if you see something that you'
like, you can select it from here.
| | 01:03 | You can even go down to some styles.
And once you've made your selection, the
| | 01:11 | Edit WordArt Text dialog box appears,
where you can actually type in that text.
| | 01:15 | So let's type in "Two Trees Olive Oil."
| | 01:21 | Now, don't worry too much about the
font and the size, because we can make
| | 01:25 | adjustments later if we need to.
| | 01:27 | I might choose a different looking font
as we scroll down the list, we'll
| | 01:31 | go to something with a little
bit more pizzazz, like Calligraphy.
| | 01:38 | We'll leave the size as is.
| | 01:40 | It really doesn't apply, because it's
going to be a graphic that's created that
| | 01:43 | we can adjust, so let's click OK,
and that's what it looks like.
| | 01:47 | Of course, we might want to
change the color so it goes better with
| | 01:50 | this particular publication, and we'll want
to definitely change the size and location.
| | 01:55 | But look what happens.
| | 01:56 | It is selected, and because it's WordArt,
we see a Format tab for WordArt tools
| | 02:01 | appearing at the end of our Ribbon.
| | 02:03 | So we have got some options for editing that
text if we needed to make a change. Spacing.
| | 02:08 | You can see Alignment here as well.
| | 02:11 | There are the styles and if you click
the dropdown, you can change the styles,
| | 02:14 | so we can go back to this;
| | 02:15 | maybe this one is better.
| | 02:16 | It's a better color, fill is
green with a white outline.
| | 02:19 | We can change the fill of our shape,
the shape outline, and we can even change
| | 02:25 | the shape by clicking this dropdown. Right now,
| | 02:27 | it's going straight across, so if you
want to add some dimension to it, there
| | 02:31 | are some curves, some waves.
| | 02:33 | Let's go to this one, Wave 1, and
now we'll just go to handle. It's just like any
| | 02:38 | other object; just click and drag it
in, move it by going to the middle, and
| | 02:44 | just clicking and dragging into the
appropriate location, maybe squeeze it up a little bit.
| | 02:50 | You've got all of those options, even a
rotate handle, if you wanted to rotate it.
| | 02:53 | I'm just going to move that up a
little bit further, deselect by clicking
| | 02:58 | outside, and that's a totally different
effect than what we saw with plain old
| | 03:02 | text in a text box.
| | 03:04 | So, keep in mind, because Publisher
is part of the Office Suite, you have
| | 03:07 | access to some of the tools available
in those other programs, like Microsoft
| | 03:11 | Word, including WordArt.
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|
|
5. Formatting ObjectsChanging fill and line attributes| 00:00 | When you start inserting and working
with objects in a publication, you can
| | 00:04 | really change the look and feel of your
publication by manipulating some of the
| | 00:08 | formatting options for those objects.
| | 00:10 | For example, working with the
outline or border that goes around an
| | 00:14 | object, that's what we're going
to do right now, working with our
| | 00:17 | TTCatalogue1 publication.
| | 00:19 | Right here, on page 1, you can
see we've got a number of objects,
| | 00:23 | some of them with borders, some
without. And there's one here,
| | 00:26 | it's a picture, that has a green
border while the others seem to have white
| | 00:29 | border, so it's an inconsistent look.
| | 00:32 | Let's fiddle a little bit with this
picture on the right-hand side of page 1.
| | 00:36 | The first step is to select it by clicking once.
| | 00:39 | When we do this, you'll notice the
Format tab appears on the Ribbon, under
| | 00:43 | Picture tools, and clicking this tab
will give us access to a ton of formatting
| | 00:47 | options, including what's called the
picture border. Because we're working with
| | 00:51 | a picture, that's exactly what it's called.
| | 00:54 | Just click the dropdown, and
you'll see some scheme colors.
| | 00:57 | These are the colors that are available to us,
| | 01:00 | thanks to the scheme or color scheme
that's been chosen for this publication,
| | 01:04 | but we can go to Standard Colors,
down below, even choose more colors by
| | 01:08 | selecting this option down below.
| | 01:11 | But because we want to stick with the
scheme and have a consistent look, we can
| | 01:14 | just hover over some of these
different options, and you see a live preview.
| | 01:18 | Really, what we want to be consistent is
this white color in the top row at the end.
| | 01:23 | So click once to select it,
and now it looks like the others.
| | 01:27 | Other things though that we can do, by
going back to the Picture Border button,
| | 01:31 | is to choose the weight.
| | 01:33 | Now, you'll see the currently
selected weight is set to 6 points. As we
| | 01:37 | hover over these, you can see a
live preview in the background.
| | 01:41 | I'm thinking something around 4 1/2
would look better, maybe even 3 points.
| | 01:45 | So we'll select that.
| | 01:46 | Now if you wanted even more
options, you can go back to the Picture
| | 01:51 | Border dropdown, and this time, we're going
to go down where we see More Outline Colors,
| | 01:57 | if you need to change the color.
Or if you wanted to, go down to Weight
| | 02:01 | and choose More Lines.
| | 02:03 | This just opens up the
Format Picture dialog box.
| | 02:06 | Either way, this is what you're going to see,
but there are a number of different tabs.
| | 02:09 | Under Colors and Lines, we don't
want to fiddle with the fill color.
| | 02:13 | We want to be able to see the picture itself.
| | 02:15 | It's the line color and some of the other
line options that we see in this next section.
| | 02:21 | So if you want to change the
weight just slightly, maybe bump it up a
| | 02:24 | little bit, you can use the up
arrow, and you can see we're going in
| | 02:26 | quarter-point increments.
| | 02:28 | Let's go to 3.25 and click OK.
| | 02:32 | You really won't see much of a preview
here, and you won't see a live preview
| | 02:36 | on your publication.
| | 02:37 | White on white doesn't show up well,
but when we click OK, you'll see the
| | 02:41 | change is very subtle, and it's
applied to the selected object.
| | 02:44 | We'll just deselect to get a
good view of what that looks like.
| | 02:48 | Let's go to page 5 now, by clicking the 4,
5 thumbnail over in the Navigation pane.
| | 02:53 | We're going to look at these objects
down the right-hand side of page 5.
| | 02:58 | We can apply changes to all of these
objects at once by selecting them all.
| | 03:01 | So, we'll click the first one.
| | 03:03 | Now, hold down your Shift key on the
keyboard as you select or click the
| | 03:07 | remaining three pictures, and we'll go
up to the Format tab again, and you can
| | 03:12 | see all those options are still available to us.
| | 03:14 | Another option, if you prefer
shortcuts, is just to right-click any one of
| | 03:18 | these selected objects.
| | 03:20 | This opens up a pop-up menu, and
we're going to go to Format Picture.
| | 03:24 | Again, this is going to open up
the Format Picture dialog box.
| | 03:27 | We have all of these options available
to us for all of the selected objects.
| | 03:31 | We're going to go to the Line
section here. Where it says No Color, we'll
| | 03:35 | click the dropdown.
| | 03:36 | There is our scheme colors, No
Outline is currently selected;
| | 03:40 | we can access more colors if
we don't see one that we like.
| | 03:43 | Let's just start hovering over some
of these; maybe a dark green would look
| | 03:46 | good, Accent 3 here.
| | 03:49 | When you click, you'll see a preview
over here, not a live preview in your
| | 03:53 | publication. And you can also
choose line styles and looks.
| | 03:57 | We're going to go with the solid Line,
so we'll keep that selected. The style,
| | 04:00 | you can see we have
different thicknesses, and so on.
| | 04:03 | Let's go to - we'll try 3 points.
| | 04:06 | Here's a little preview over here.
| | 04:07 | It looks pretty good.
| | 04:08 | You can turn it off for the top, bottom,
left or right sides if you wanted to, by
| | 04:12 | using these buttons.
| | 04:14 | We want them all selected, because we
want the border to go all the way around,
| | 04:17 | And now we're going to click OK to
see the change in our publication.
| | 04:23 | Just click to deselect, and that
actually looks a little nicer than it
| | 04:26 | did without a border.
| | 04:28 | So, when you're working with objects -
it could be text boxes, could be pictures
| | 04:31 | like we've been working with, every
object has a potential for an outline or a
| | 04:36 | border, and you can change things like
color, the thickness, the style, and so
| | 04:42 | on, and it'll totally change the
look and feel of your publication.
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| Layering objects| 00:00 | When working with multiple objects in a
publication, such as we have here on page
| | 00:05 | 1 of our catalogue, you may need to
overlap objects, and in that case, layering
| | 00:11 | them in the proper order becomes very important.
| | 00:13 | So we're going to take a look at that now.
| | 00:15 | Right here, on page 1, we're going
to work with these three rectangles,
| | 00:18 | these three pictures.
We've got our Two Trees Olive Oil.
| | 00:21 | I assume that's what it says, in behind this
image, and we've got a couple other pictures.
| | 00:26 | To play around with the order, you can
select the object you want to move around.
| | 00:30 | So, for example, if we wanted this to
be on top, we would select this actual
| | 00:35 | picture, the Two Trees Olive Oil logo,
and now we can go to the Arrange group.
| | 00:40 | Right here on the Home tab, you'll see
all of your options for bringing forward
| | 00:44 | and sending backward.
| | 00:45 | If you happen to be in the Format tab
under Picture tools, you're going to see
| | 00:48 | the same group over here for
bringing forward and sending backward.
| | 00:52 | So, let's just click Bring Forward.
| | 00:53 | Now, right away, you can see it's now
overlapping this picture on the right-hand
| | 00:58 | side, but it's not
overlapping the picture of the olives.
| | 01:01 | We can bring forward again by clicking;
| | 01:03 | now it's on top of both of them.
| | 01:05 | Another option is to click the dropdown.
| | 01:07 | So if you wanted it right at the front,
so it's the top object, out of every
| | 01:11 | object on this page, you can see it's on
top, and really, it might look better if
| | 01:16 | this one was on top of that.
| | 01:18 | So let's click this picture here, of our
sprig, and we'll just bring it forward.
| | 01:25 | That doesn't do anything.
| | 01:27 | We can click it as many times as we
need, or simply click the dropdown again
| | 01:30 | and just bring it to the front, and
now it's on top. And when we deselect, we
| | 01:35 | see the effect of that.
| | 01:36 | Now, in this case, it still looks a
little awkward with this item over here
| | 01:40 | underneath the picture of our olives.
And when we select this, we can see the
| | 01:43 | border that goes in behind.
| | 01:46 | So if we wanted to manipulate this, we
can do things like move it around, for
| | 01:49 | example; just click and drag it
until we see that border underneath.
| | 01:53 | We want to see more of the olives;
| | 01:54 | we'll just drag it down a little further.
| | 01:56 | Notice how it stays in behind the
objects that we moved to the front. And you can
| | 02:01 | move them back in the exact same way
using Send Backward or send all the way to
| | 02:05 | the back using our dropdown button.
| | 02:09 | When you're done just deselect by
clicking anywhere to see the end result
| | 02:12 | clearly, and that's a simple way to
arrange the order that objects appear on a
| | 02:18 | page in your publication
when they overlap one another.
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| Selecting and grouping multiple objects| 00:00 | When working with multiple objects
that are combined to create the look of a
| | 00:04 | single object, it may be helpful if
you can take those multiple objects and
| | 00:09 | combine them into one, so you can
work with it, like a single object.
| | 00:13 | Here is what I mean.
| | 00:14 | We are going to continue to work with
our catalogue here, and we are going to
| | 00:17 | focus on page 1 in the top-left corner.
| | 00:20 | As we hover over the graphic, you can
see there is a character in the middle,
| | 00:23 | the letter M, and down below, as we
move around, you see the border around the
| | 00:27 | outside of the graphic.
| | 00:28 | Let's zoom into that.
| | 00:29 | We'll just quick either one of those
objects, and use our Zoom slider Plus sign
| | 00:33 | to zoom right in, where we can get a good look.
| | 00:35 | I am going to go all the way up to 200%.
| | 00:39 | Now when we click just behind the M,
you can see that's a separate object
| | 00:44 | that can be manipulated.
| | 00:45 | So, for example, if we accidentally
clicked and drag, you can see now the M is
| | 00:49 | not centered anymore.
| | 00:51 | Ctrl+Z will get us back.
| | 00:53 | So to avoid moving a part of this
object, it really should be combined into
| | 00:58 | one, and that's called grouping.
| | 00:59 | And all we have to do is make sure
that both those items are selected.
| | 01:02 | So we'll click the M first.
| | 01:04 | Now hold down your Shift key.
| | 01:05 | When you see the border around the
graphic in behind, hold down your Shift key
| | 01:09 | and click, and now you've
got both of them selected.
| | 01:12 | You will see handles around each of the objects.
| | 01:15 | Now we are going to go to the
Arrange group, right here on the Home tab.
| | 01:18 | You don't have to go into formatting
your Picture tools or Drawing tools.
| | 01:22 | It's available here in the Arrange group
you'll see it right at the top right, Group.
| | 01:26 | Ctrl+Shift+G is the keyboard
shortcut to group these objects together.
| | 01:31 | When you click Group, it's now as if
the two objects are combined into one.
| | 01:36 | So, for example, if we go to the M and
click, we can still make changes to it -
| | 01:40 | we can change the text, and so on,
| | 01:42 | but look what happens when we click and drag.
| | 01:44 | The objects moved together because
they're grouped together, and you're going to
| | 01:48 | see these little Xs around the outside.
| | 01:50 | It's is a little hint that there is
more than one object that's combined
| | 01:54 | or grouped into one.
| | 01:55 | If at anytime you need to manipulate
one of the objects separate from the
| | 01:59 | others, you can ungroup them.
| | 02:00 | So just clicking once selects all of
the objects. Click Ungroup in the Arrange
| | 02:05 | Group, and now you will see those Xs
disappear, and you've got access to any
| | 02:10 | of the individual objects
that might need editing.
| | 02:13 | When you're ready to group them back
together, simply click the Group button or
| | 02:16 | use the keyboard shortcut.
| | 02:18 | So that's all there is to grouping objects.
| | 02:20 | It can save you a number of
headaches, if you're working with multiple
| | 02:24 | objects that are combined into one,
and you need to move those combined
| | 02:28 | objects as a single object.
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| Aligning and distributing objects| 00:00 | When you're working with multiple
objects on a page in one of your publications
| | 00:04 | and you need to line them up perfectly,
clicking and dragging them manually can
| | 00:09 | lead to imperfect results. It might not be
pleasing to the eye, almost distracting.
| | 00:13 | So there are some tools to help us
line up our objects, but the first step, of
| | 00:17 | course, is to select them.
| | 00:19 | We are going to work with our
fall version of our TT catalogue
| | 00:22 | called TTCatalogue4.
| | 00:24 | Notice we are on page 4, 5 here, and
it's on page 5 where we see the objects
| | 00:29 | that need to be lined up.
| | 00:30 | You have to decide whether or not you
are going to be lining up relative to the
| | 00:34 | margins on your page, or relative to
one another, and there is a difference.
| | 00:39 | First of all, we need to select those objects.
| | 00:41 | So we'll click the first one, hold down
your Shift key and click the other three.
| | 00:45 | Notice all four objects are now
selected, meaning we can line them up.
| | 00:49 | We do that with the Home
tab of the Ribbon selected.
| | 00:52 | In the Arrange Group, you'll
see an Align dropdown button.
| | 00:55 | When we click this, we can choose to
align them up on the left-hand side, the
| | 00:59 | center, the tight-hand side, top, middle,
bottom for some vertical alignments,
| | 01:04 | and you'll notice down below what's
very important here is Relative to Margin
| | 01:08 | Guides is selected by default.
| | 01:11 | Depending if you've used this before,
you'll see the last setting, but by
| | 01:14 | default, it will be
relative to your margin guides.
| | 01:16 | So, for example, if we chose to align
them centered, they would be lined up
| | 01:21 | right down the middle of our two
pages, relative to those margin guides.
| | 01:25 | If we choose Right, they will
be lined up on the right margin.
| | 01:28 | So let's try that, and that
actually looks pretty good.
| | 01:32 | It would be nice it was moved over
a little bit more, though.
| | 01:35 | So let's try Undo, Ctrl+Z
on your keyboard to undo that.
| | 01:40 | Go back up to Align, and we'll
turn off Relative to Margin Guides.
| | 01:46 | Now things will be lined up
relative to the objects themselves.
| | 01:49 | So if we chose Right, it would take the
rightmost object and line them up there.
| | 01:53 | So in this case, let's just drag
this bottom one in a little bit.
| | 01:56 | Now you have to deselect and just
click that one item, drag it into position,
| | 02:02 | closer to the margin than what we saw,
and this is the rightmost object still,
| | 02:06 | and this is what's going to be used.
| | 02:09 | So we'll select the others,
| | 02:10 | holding down your Shift key, we'll
go up to Align, and we are going to
| | 02:13 | choose Align Right.
| | 02:16 | Notice now they're all lined up, with the
rightmost object on the right-hand side.
| | 02:20 | This is a little closer to the margin than we
saw, when we are using Relative to the Margins.
| | 02:24 | Now there is a whole bunch of different options.
| | 02:27 | Now in this case we did want to line them up
vertically on the right-hand side of our page,
| | 02:31 | so we want to choose from
one of these three options.
| | 02:34 | But we also have some other options
for aligning them up horizontally, along
| | 02:38 | the Top, Middle, or Bottom, in those cases, and
you do have some options for distributing them.
| | 02:44 | If, for example, we want them equally
split apart, we want the space between
| | 02:48 | each one the same, Distribute
Vertically is going to take the top one and the
| | 02:52 | bottom one and divide the space equally,
so when we choose this, you might see
| | 02:56 | a slight adjustment,
| | 02:58 | very subtle, but they are equally spaced,
and that's also very pleasing to the
| | 03:03 | eye when working with
multiple objects in a publication.
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|
|
6. Working with TablesInserting tables and choosing preset formats| 00:00 | One of the best ways to organize
content in a publication is to use a table,
| | 00:05 | which allows you to put text and
numbers into rows and columns. And that's what
| | 00:09 | we are going to do in this chapter,
starting right now with inserting a table
| | 00:13 | into our TTCalendar1 publication.
| | 00:16 | Calendars are a great example where you
need to have different rows and columns
| | 00:21 | for the various types of content.
| | 00:23 | So here in our document, or publication,
we have a blank area on the right-hand
| | 00:27 | side, a perfect spot to insert our table.
| | 00:30 | To do that, you can see we have, from
the Home tab on the Ribbon, under Objects,
| | 00:34 | we have a Table button that
allows us to insert a table.
| | 00:39 | We can also go to the Insert tab if you
happen to be there, and there is a Tables group.
| | 00:43 | It's the same button.
| | 00:44 | When you click this button, you can
then choose to either select the cells, by
| | 00:49 | moving your mouse pointer over a
certain number of rows and columns, or use the
| | 00:53 | Insert Table button down at the bottom,
which will allow you to type in the
| | 00:57 | number of rows and columns.
| | 00:58 | So let's just move back up here.
| | 01:00 | We know there are seven days in a week,
so we need at least seven columns.
| | 01:04 | Now as we move across, you'll notice
just above, it shows us how many rows and
| | 01:09 | columns we are about to create.
| | 01:11 | So when you get to 7x1, you can then
move down and choose the number of rows.
| | 01:15 | At the top, we should have the month and
the year, and then we'll need at least
| | 01:20 | four, maybe five other row.
| | 01:22 | So let's do 7x6 table.
| | 01:24 | When you see 7x6 table, click, and the
table is inserted for you, right in the
| | 01:29 | center of your publication.
| | 01:31 | Now it's time to do a little manipulation.
| | 01:34 | The first thing we want to do is size
this and position it in the right place.
| | 01:38 | So you'll notice, when you move to the
border, which is I think gray, you will
| | 01:42 | see the four-sided arrow, and that
means you are safe to click and drag to
| | 01:47 | position your table.
| | 01:48 | So we'll position it up,
near the top-right corner.
| | 01:51 | Now we'll go down to the bottom-left
corner, and we are not going to move
| | 01:55 | anything, so we don't want the four-sided arrow.
| | 01:57 | We actually want to resize here.
| | 01:59 | So we can resize by going to the border,
and you see a double-arrow. And in this
| | 02:03 | case, when we go down to the bottom
left-hand corner, we see a double diagonal
| | 02:07 | arrow. It means it's safe to click and
drag to change the shape of our table.
| | 02:12 | We'll just have it fill this
right-hand portion of our publication.
| | 02:16 | When you let go, everything is adjusted equally.
| | 02:19 | So you have seven equal columns, and
you've got all of your rows, which are
| | 02:24 | spaced out exactly the same.
| | 02:25 | Of course, there is more
manipulation that we can do with this.
| | 02:29 | We can start by changing the way it looks.
| | 02:32 | The preset that's created for us,
you can see, is very simple.
| | 02:35 | It's a table with, you can see the borders.
| | 02:38 | There is no actual lines going around
the outside or in between cells; we just
| | 02:43 | see those dashes as markers or
boundaries for each of the cells.
| | 02:47 | So I will just click anywhere inside
and then click on the border itself to
| | 02:51 | select the entire table, because
something else happens when you insert a table;
| | 02:55 | you get table tools.
| | 02:57 | There is a Design tab and a Layout tab
that appear at the end of the Ribbon.
| | 03:01 | And with the Design tab selected, you
can actually go into your Table Formats -
| | 03:05 | now this is based on the color
scheme used for the publication,
| | 03:09 | click the little dropdown to see a
number of preset formats to choose from.
| | 03:13 | And we are going to find one here
that's ideal for our table, which is going to
| | 03:19 | be a calendar, maybe something with a
little darker at the top, and as we hover
| | 03:23 | over these, we get to see a sample.
| | 03:26 | In this case, you can see each of the
rows is a different shading, the top row,
| | 03:31 | different color altogether, perfect for
our title. And as we hover over these, we
| | 03:35 | do get the live preview. Maybe we don't
want the different shading for the rows.
| | 03:40 | This one has an extra border across
the bottom row, which doesn't apply here.
| | 03:44 | We've got some that don't use any
border, except for around the outside.
| | 03:49 | So once you've found one that suits your
needs - let's just go down to how about
| | 03:54 | this one down here Table Style 22,
when we click, the changes are applied.
| | 03:59 | You can deselect by clicking off
the page to see the end result.
| | 04:03 | Now of course, there is much more we
need to do with this particular table to
| | 04:07 | make it look like a calendar, but
right now we've got it inserted into the
| | 04:11 | publication, and we've chosen from
one of the presets to give it some
| | 04:14 | formatting, and we are ready to move on.
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| Changing cell formatting and layout| 00:00 | Once you have inserted a table into
one of your publications, it's time to
| | 00:04 | manipulate that table, to customize it
to suit your needs, and that's what we're
| | 00:08 | going to do with our TTCalendar
publication that we've been working with.
| | 00:13 | You'll notice, after the preset was
chosen, we ended up with a different color
| | 00:17 | for the top row, then the
following rows alternate in shading.
| | 00:21 | And you can see its equal columns and
equal row heights that have been created
| | 00:25 | for us from the preset, but
we can change all of that.
| | 00:29 | We're going to start with formatting
some of our cells, starting at the top row.
| | 00:33 | Really, what's going to go up here is
not seven different things, but rather a
| | 00:37 | title, such as the month and year.
| | 00:39 | So we'll just click and drag from cell
one all the way across to the last cell
| | 00:44 | in the row, to highlight them or select them.
| | 00:46 | Now we can make some changes to those
cells, like, for example, merge them all
| | 00:51 | together into a single cell.
| | 00:53 | Notice Table tools does appear over
a couple of tabs, Design and Layout.
| | 00:57 | Let's click the Layout tab, because
here's where we're going to go to, for
| | 01:01 | example, merge cells.
| | 01:03 | When we click the Merge Cells
button, it becomes one big cell.
| | 01:08 | Now we can do some other
things, like change the alignment.
| | 01:10 | What we type in here should
really be centered horizontally, and we
| | 01:14 | can also choose whether it's centered
vertically or at the top or bottom of the cell.
| | 01:19 | So we have nine different
options to choose from for alignment.
| | 01:22 | Let's say we want it centered and at
the bottom of the cell, so Align Bottom
| | 01:27 | Center is the middle
option in the bottom row here.
| | 01:30 | We click that. Even though there's
nothing in there, whatever we type will appear,
| | 01:34 | centered horizontally and
at the bottom of our cell.
| | 01:37 | So I'll just click anywhere inside
that cell, and you can see that flashing
| | 01:40 | cursor down at the bottom.
| | 01:42 | So let's type in a month and a year, and
we'll make it different than September.
| | 01:46 | Let's try October 2010, and then
we'll fix it up a little bit later on.
| | 01:52 | Now obviously the content here is
far too small, so we can select it.
| | 01:56 | We're going to go back to the Home tab
and start making changes to the font,
| | 02:00 | if you wanted it to look a little bit fancy.
I'm going to choose up Bernard MT Condensed.
| | 02:06 | We can bump it up.
| | 02:08 | You can either type in a value or keep
clicking the Font Up arrow to change the size.
| | 02:15 | Let's try 36.
| | 02:19 | You can make sure that
the color is set to white.
| | 02:21 | If yours is, by default, showing up and
black, you might want to change it to
| | 02:25 | something that contrasts with the dark background.
| | 02:28 | I don't think we need the bold on there.
| | 02:30 | I'm going to bump it up even further
now to the next preset, which is 48.
| | 02:34 | Just click anywhere off the page to
deselect the text to see the end result clearly.
| | 02:38 | So that's just a few changes we made to
a single cell that we created from seven
| | 02:43 | separate cells after merging them.
| | 02:45 | Let's go down to the next set of rows
and click and drag from the first cell in
| | 02:51 | the second row, all the way across
and down, to select the remaining cells.
| | 02:56 | And let's pre-align the content, even
though we haven't typed anything in here.
| | 02:59 | We're going to go back to the Layout tab,
and we know we're going to be putting
| | 03:03 | in numbers here, for each
of the days of the week.
| | 03:07 | So, let's do that by inserting alignment
that will take it to the top-left corner.
| | 03:13 | Now it might be the default.
| | 03:14 | If you want your numbers to show up
somewhere else, like the top right-hand
| | 03:17 | corner, you could do that.
| | 03:19 | And when we do that, now we can go
into the first cell, if we wanted to, and
| | 03:23 | start typing in numbers.
| | 03:24 | You'll notice the cursor, no matter
which cell we click in, is in the top right
| | 03:29 | corner, waiting for us to type.
| | 03:31 | So it's just a matter of
getting the content in there.
| | 03:33 | So we've really made this table stand out.
| | 03:36 | We've changed some of the options,
merged some cells together, change some of
| | 03:40 | the alignment options, and we're ready
to move on with further customizations
| | 03:44 | to our table.
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| Adjusting rows and columns| 00:00 | It's inevitable, when you're working
with tables in a publication here in
| | 00:04 | Publisher, you may not have initially
created the correct number of columns
| | 00:09 | and rows, and you may need to adjust the
width of your columns and the height of your rows.
| | 00:14 | That's what we're going to do
right now, continuing to work with our
| | 00:16 | TTCalendar publication.
| | 00:18 | We're going to go into our table area here
and count the number of rows after the title,
| | 00:26 | so row two, three, four, five, and six.
| | 00:29 | We would then realize we need an
additional row to label each of the days of
| | 00:34 | the week, and we're missing that.
| | 00:35 | We might not have enough rows.
| | 00:37 | So we need to insert a least one row.
| | 00:39 | As for columns, they're fine.
| | 00:41 | So let's just click anywhere in this second row;
| | 00:44 | it doesn't matter where.
| | 00:45 | As soon as you do that, you'll notice
Table tools appear above two new tabs that
| | 00:50 | appear on the Ribbon: Design and Layout.
| | 00:51 | We'll click Layout.
| | 00:53 | In the Rows & Columns group, you'll
notice we have the ability to delete rows or
| | 00:59 | columns, or insert either rows above or
below the current row, or insert columns
| | 01:07 | to the left or right of the
currently selected column.
| | 01:10 | In this case, we need a brand-
new row above our flashing cursor.
| | 01:13 | So we're going to choose Insert Above.
| | 01:16 | When you do that, you get the new row, but look
what happened to our table as we scroll down.
| | 01:21 | It's a little bit too long
for the page, but that's okay.
| | 01:24 | We realize that the row height for
this brand-new row is much too high.
| | 01:28 | We're just going to be
typing in the days of the week.
| | 01:30 | So when you move anywhere between row
two and three on the border, you'll see
| | 01:35 | this double-arrow, indicating
you're about to change the row height.
| | 01:40 | So click and drag down to make it
taller or drag upwards to make it shorter.
| | 01:46 | We're just going to go up to make it
short enough that we can get the days
| | 01:50 | of the week in there.
Now the remaining rows stay the same height.
| | 01:55 | Again, you can see we are still a
little bit off the edge of our paper here,
| | 02:00 | just past the margin.
| | 02:01 | So we can go to the remaining
borders, between each of the rows, and just
| | 02:06 | drag them up slightly.
| | 02:07 | It's fairly easy to do; just drag them up,
and everything fits nicely now on our page.
| | 02:18 | When you click off the page, you
can see everything clearly without
| | 02:21 | anything highlighted.
| | 02:22 | Now the next thing we're going to do is
enter some text for our days of the week.
| | 02:28 | You can see, when we click in there, the
same formatting has been applied from the
| | 02:33 | previous lesson where we want
everything to be in the top right-hand corner.
| | 02:37 | So let's click and drag from the first
cell in the second row to the last cell,
| | 02:41 | to highlight the entire row.
| | 02:43 | With the Layout tab still selected,
we're going to choose to center.
| | 02:47 | Let's center right in the center of
the cell horizontally and vertically by
| | 02:52 | choosing this middle button.
| | 02:54 | Now anything we type in, any of
these cells when we click will be
| | 02:58 | perfectly centered. So there we go!
| | 03:02 | It's really a simple matter of using
the tabs that appear on the Ribbon.
| | 03:06 | They are context-sensitive, allowing
you to change things that you need to
| | 03:10 | change when it comes to working with
rows and columns, adding and removing rows
| | 03:14 | or columns, changing widths and heights.
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| Working with text in tables| 00:00 | Working with text in a table in a
Microsoft publication is very similar to
| | 00:05 | working with text in any application, like
Microsoft Word, or even Excel, for example.
| | 00:10 | So we're continuing to work with our
calendar publication, where we've entered
| | 00:15 | October 2010 in the very
top row, set of merged cells.
| | 00:20 | And if you've been following along with
me, this is our TTCalendar publication,
| | 00:24 | you've been probably looking
at the left-hand side, saying,
| | 00:26 | "Well, it says September 2010
over here on the left-hand side."
| | 00:30 | All we're going to do is click inside
there and then click the border and press
| | 00:34 | Delete on your keyboard to remove that.
| | 00:37 | Now we're going to just stretch
this out a little bit, so click the Two
| | 00:41 | Trees Olive Oil box or image, and we
will just click and drag that out to
| | 00:46 | the left to stretch it out, and maybe
we'll bring it in from the right-hand
| | 00:50 | side just a little bit.
| | 00:52 | And now we can actually spread out
our table a little bit, giving ourself
| | 00:56 | some extra room here.
| | 00:58 | We'll just click on the border of the table,
and we'll just go down to one of the corners.
| | 01:02 | When you see the double diagonal arrow,
just click and drag it across to the left.
| | 01:07 | Notice that the columns stay equal width,
and that's perfect for our needs for
| | 01:11 | creating our calendar.
| | 01:12 | You should also know that there
are number of preset templates for
| | 01:16 | creating calendars,
| | 01:17 | so you would not actually have to do all
of this, but it's a good exercise in
| | 01:21 | working with the contents.
| | 01:23 | So here in the very top cell, in the
second row, we're going to start entering
| | 01:27 | some of our text, and here's
where the days of the weeks will go.
| | 01:30 | So in this case, we're
going to start with Sunday.
| | 01:35 | When you hit your Tab key, you actually
move to the next cell, ready to type in Monday.
| | 01:41 | And you will always use your
Tab key to move to the next cell.
| | 01:44 | Now when you get to Saturday and you hit
Tab, you'll notice it moves you down to
| | 01:58 | the next cell in the next row, so the
Tab key will always move you to forward.
| | 02:03 | Hold down Shift and press Tab,
and you'll move backwards.
| | 02:06 | And not only that, if there is content,
it'll be selected, so you could type
| | 02:09 | right over it if you needed to.
| | 02:12 | And we're going to Shift+Tab all the
way to Wednesday and type in correctly, if
| | 02:17 | you made the same mistake as me.
| | 02:19 | Now we have to know exactly
when the first of October is.
| | 02:22 | It happens to be a Friday.
| | 02:23 | When we click that cell, it's been
preformatted, so that the alignment is in the
| | 02:27 | top right-hand corner.
| | 02:29 | We'll just type in a one, and we'll tab
through, typing in the remaining days of the week.
| | 02:42 | And if you make a mistake, don't worry;
remember, Shift+Tab takes you back and
| | 02:47 | you can type over what's there and just
tab past anything that's already typed in.
| | 02:51 | All right, you've got the idea.
| | 02:53 | You can finish off your table, typing
in the remaining numbers if you need to.
| | 02:57 | Then you can go back, highlight the
cells that need to be reformatted, if
| | 03:02 | necessary, and if there's content in
them - even if there's not, you can
| | 03:06 | highlight those cells.
| | 03:07 | Just click and drag across them
and start making changes to the text,
| | 03:10 | just like you would working with
regular text. That means from the Home tab
| | 03:15 | you can go to the Font group, for example,
start working with the font name, the font size.
| | 03:20 | I'd like to see this in bold, and
I'd like to see the color maybe changed
| | 03:25 | from black to white.
| | 03:27 | We'll see how that looks when we click
off. You see it's very hard to see,
| | 03:31 | especially in the white row.
| | 03:33 | So we're going to go back inside,
select all of those cells by clicking and
| | 03:37 | dragging, and change the color back to
black, or maybe even a dark green would be
| | 03:42 | nice. I'll go to the very dark green. There you go!
| | 03:46 | You can see what that looks like by deselecting.
| | 03:49 | That works out in both the shades:
white or this shaded green color.
| | 03:54 | So formatting your text once it's in
a table, very similar to working with
| | 03:58 | tables in Microsoft Word, working with
a spreadsheet in Microsoft Excel, or just
| | 04:02 | text on its own in any application.
| | 04:05 | Once the cells are highlighted,
you have the access to all of the formatting
| | 04:09 | options you would have on
working with text in any program.
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|
|
7. Customizing Layout and DesignCreating and applying master pages| 00:00 | When you need to add something to a
page, or every single page in a publication,
| | 00:05 | you might consider using a master page,
where you can perform the task once and
| | 00:10 | have it apply to all the necessary pages,
| | 00:12 | for example, a border that goes
around the outside of every page in a
| | 00:16 | publication or in our case, working with
this TTPostCard publication, perhaps we
| | 00:21 | want to have a border that actually prints,
| | 00:23 | that's not just visible, like we see
here, around the outside of our contents
| | 00:28 | representing the margins. And if we
have this when we print it, then we won't
| | 00:32 | able to know where to cut out
the postcards, in this case.
| | 00:37 | So that's what we're going to do.
| | 00:37 | We're going to add the border, but
we're going to add it to the master, so the
| | 00:41 | very first thing we need to do is
access the master page, and you can have more
| | 00:45 | than one master page as well.
| | 00:47 | Let's go to the Page Design tab on the
Ribbon, and now over in the right-hand
| | 00:52 | side, where you see Page Background,
we're going to go to Master Pages, and we'll
| | 00:56 | just click that dropdown.
| | 00:58 | Now by default, you have two choices here:
Page A, which is the first master page, and None.
| | 01:05 | So if you didn't want to use a
master page at all, you would choose None.
| | 01:09 | Then down below, you have some options
for editing any master pages that you
| | 01:12 | create, such as master page A, and we
can apply the master page when necessary.
| | 01:18 | So let's start by making sure that master
page A is selected, and now we'll edit that.
| | 01:25 | Click Edit Master Pages, and now
that's exactly what you're looking at, the
| | 01:29 | master page, and all of the tabs on the
Ribbon are for working with the master
| | 01:34 | page which is the first tab here on the Ribbon.
| | 01:36 | So you can see we can add a master page
if we want to have a second one, so you
| | 01:40 | want to apply different master pages
to different pages in your publication.
| | 01:44 | You can have a two-page master if you wanted to.
| | 01:47 | There's the Apply To button.
| | 01:48 | When you click this, it could be
applied to all the pages, the current page, or
| | 01:52 | you can go to Apply Master
Page and select the pages.
| | 01:55 | But for now, we're just going to create that
border that goes around the margin markers.
| | 02:00 | So to do that we're going to go to
Insert, and we do want to insert a shape, so
| | 02:04 | we'll select Shapes and choose the rectangle.
| | 02:07 | Now it's just the matter of drawing
the rectangle. If you want, you can zoom
| | 02:11 | out from the View tab or just use your
slider so you can see the entire page.
| | 02:17 | Click full-page button if that helps.
And we're going to draw a border a
| | 02:20 | around the margin markers.
| | 02:24 | Now we always see the margin markers
while we are working with our publication,
| | 02:27 | but when you print it, you don't see these.
| | 02:29 | So if you need to see them, for lining
things up, for cutting of postcards, like
| | 02:33 | we're going to do, this can be helpful.
| | 02:35 | We are only going to do it once to our
master page and then apply the master
| | 02:38 | page to all of the of pages in our publication.
| | 02:41 | So, it really doesn't matter what it
looks like, but we do have all of the
| | 02:45 | different options available to us from
the Format tab, under Drawing tools to
| | 02:48 | change the shape style,
the color, the fill, et cetera.
| | 02:53 | Once we've done that, we'll go back to
the Master Page tab, and if you want you
| | 02:58 | can apply it to all the pages in the
publication by clicking the Apply To
| | 03:02 | button. Choose All pages, instead of
just the current page that we were looking
| | 03:07 | at, and now when we close the master
page, you'll notice we've got that border
| | 03:13 | around the outside on page 2.
| | 03:15 | If we go to page 1, it's there as well.
| | 03:17 | So we just created it once, but it
appears on every page and every other page
| | 03:21 | that we create now in our publication.
| | 03:23 | Now if we didn't want it on one of
these pages, you can actually choose None.
| | 03:27 | So let's go to page 2.
| | 03:28 | Let's say we don't want it here, for some reason.
| | 03:31 | We'll go back up to Page Design and from
Master Pages, we'll click the dropdown.
| | 03:37 | You'll notice Master Page A is selected.
| | 03:39 | Let's just choose None, and now it
doesn't appear around here on page 2, but
| | 03:44 | if we go back to page 1 by clicking the
thumbnail, notice it's still there on page 2.
| | 03:50 | If we click Master Pages dropdown again
and go to Apply Master Page, you can see
| | 03:56 | we get this little dialog box.
| | 03:58 | It allows us to choose the master.
In this case we only have master A. The other
| | 04:02 | option is to ignore it or choose None.
| | 04:05 | It could be applied to all pages,
select pages, or just the current page.
| | 04:09 | We're going to click OK to
get it back on every page.
| | 04:12 | So make sure every page is selected or
| | 04:17 | All pages, before clicking OK, and now
you'll see the border around both your
| | 04:21 | pages in your publication.
| | 04:24 | So think about what you could do with
a master page. Anything that needs to
| | 04:28 | appear on every page, such as a
border, can be applied to the master.
| | 04:33 | If you need additional masters for
different pages in your publication, maybe
| | 04:37 | you want your odd pages to look a
certain way, and you're even pages to look a
| | 04:40 | certain way, you could then apply two
different masters to your publication,
| | 04:45 | picking and choosing
which pages to apply them to.
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| Changing the page background| 00:00 | Certain publications will not likely
be printed and instead viewed online or
| | 00:06 | onscreen in an electronic format.
| | 00:09 | In those cases, you might consider
adding a page background, so you can fill up
| | 00:13 | the page and make it more attractive,
knowing that you're not going to be
| | 00:17 | sending it to a printer and
using up all your ink or toner.
| | 00:20 | We're going to continue to work with
our postcard here as we explore working
| | 00:24 | with backgrounds, and we're on page 2.
| | 00:26 | So when we go up to the Page Design tab.
You'll notice the very last group is
| | 00:31 | Page Background, and we're going to go
to the Background button, which actually
| | 00:35 | is a dropdown. And you'll notice that
we've got some options here, and they're
| | 00:39 | grouped to No Background.
| | 00:40 | We have solid backgrounds, and as you
hover over these you're going to see a
| | 00:44 | live preview of what that might look
like if you were to make the selection, and
| | 00:48 | we also have some preset gradient
backgrounds that you could choose from.
| | 00:53 | This horizontal one is not too bad,
Accent 2, and you can see a nice effect that
| | 00:58 | you're going to get.
| | 00:59 | But again, typically something you wouldn't
want to print and use up all your ink or toner.
| | 01:04 | If you're looking for something more
specific, you can also go to More Backgrounds.
| | 01:10 | This opens up a dialog box, and
you'll see that Fill Effects dialog box here,
| | 01:14 | allowing you to choose gradients,
textures for your background, patterns.
| | 01:19 | You could even add pictures, if you
wanted to select a picture to be used in the
| | 01:22 | background, and there is also a tint.
| | 01:25 | So let's go back to Gradient for a
moment, and choose the number of colors.
| | 01:29 | We'll go to two colors.
| | 01:31 | By default, you're going to see black
and white, and you're going to see the
| | 01:35 | variants and a sample down in
the bottom right-hand corner.
| | 01:38 | There is no live preview when
working with the dialog box.
| | 01:41 | So let's say we want to change the
colors to maybe a nice dark gold and
| | 01:46 | something a little bit lighter.
| | 01:49 | And then we could change the shading
style; maybe Diagonal down is a good effect,
| | 01:53 | and choose this one here in the
bottom left-hand corner of the variants.
| | 01:57 | You'll see the sample.
| | 01:58 | When you click OK, it's applied to this
single page only, in this case Page 2.
| | 02:03 | Let's go to page 1 now
and try something different.
| | 02:07 | We'll go back to the Background
button and select More Backgrounds.
| | 02:12 | This time, we'll go to Texture.
| | 02:13 | You'll see some preset textures to
choose from, as you scroll down the list.
| | 02:18 | There is an extra row down there.
| | 02:20 | So if you wanted a wood background,
maybe a marble background, for example.
| | 02:25 | And we've got some cloth, or weaves, and so on.
| | 02:29 | So, if you find something that you like
here it's just a matter of selecting it,
| | 02:32 | you'll see the sample and
click OK, and it's applied.
| | 02:36 | If you want to change it, just go back
to the Background button, select one of
| | 02:41 | the presets or click More Backgrounds.
| | 02:45 | If you'd rather go for a
pattern, you could choose a pattern.
| | 02:48 | You'll see a sample with the
default colors, which you can change the
| | 02:52 | foreground and background colors if
you wanted to. And once you have got it,
| | 02:58 | click OK to have it applied.
| | 03:01 | So many different options when it comes to
applying a background to your publication.
| | 03:05 | Just keep in mind that typically
these are not publications that you would
| | 03:09 | want to print and use up a lot of ink or
toner, using an inkjet or a laser type printer.
| | 03:17 | These are typically for publications
that are going to be viewed online or in
| | 03:21 | some kind of electronic format onscreen.
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| Using templates| 00:00 | If you've created any new
publications using Microsoft Publisher 2010, you
| | 00:04 | already know there are a number of
templates to choose from to help you get started.
| | 00:09 | The good news is if you do choose a
template and you do a lot of work and
| | 00:14 | prepare a lot of content using that
template, you can always change the template
| | 00:17 | later on and continue to use your content.
| | 00:21 | That's what we're going to do
right now, continuing to work with our
| | 00:24 | TTPostCard publication.
| | 00:26 | In this case, when we look at the
publication itself, we actually have set it up
| | 00:30 | so that there are two cards on a page,
and we really didn't use a template, per
| | 00:34 | se, to create our postcard.
| | 00:36 | So a lot of work went into this.
| | 00:38 | There is a lot of content, but maybe
we'd like to choose a different template.
| | 00:41 | To do that, it really does matter what
page you are on. Go to the Page Design
| | 00:45 | tab, and in the left-hand corner,
you'll see the Template group.
| | 00:49 | Here's where we see the Change Template button.
| | 00:52 | When we click this, we can then
go to the available templates.
| | 00:56 | If you're connected to the Internet,
you'll have more to choose, from office.com,
| | 01:00 | and you'll see Quick Publications
likely by default, but click the Home button
| | 01:04 | to go back to the various categories and groups.
| | 01:08 | In this case, we're working with a postcard.
| | 01:11 | We might be better off using
one of the preset templates.
| | 01:13 | So let's select Postcards.
| | 01:15 | Here you are going to see
some options for postcards.
| | 01:18 | If you want to pick one that you like,
go ahead and do that by selecting it,
| | 01:22 | and over on the right-hand side you have
the ability to choose different color schemes.
| | 01:27 | I am going to choose a different one,
| | 01:28 | in this case Grove, which suits
the Two Trees Olive Oil Company.
| | 01:33 | You can choose a different Font scheme,
if you don't like the default, and there
| | 01:36 | is a preview to check out
in the very top of this pane.
| | 01:39 | I am going to go to Georgia bold.
| | 01:42 | The Business information that's going to
appear on this can be selected as well.
| | 01:46 | So if you've set this up, as we
discussed in a previous movie, you can go
| | 01:50 | ahead and choose the TwoTrees1 business
information, and that's what's going to be used.
| | 01:53 | So you'll see things like logos and Two Trees
information appear right there on the preview.
| | 01:58 | You also have some options
to choose from for page size.
| | 02:02 | So if you wanted to do the half-sheet
like we did or keep it at a quarter-sheet,
| | 02:06 | that's totally up to you.
| | 02:08 | On the side 2 of your postcard
what do you want to appear there?
| | 02:12 | It could be the address only.
| | 02:14 | You could have
promotional text, organization only.
| | 02:18 | I am going to leave mine at address
only, but you can select whatever you
| | 02:21 | like, and click OK.
| | 02:23 | The next information you're going to
see is actually a question. Because you
| | 02:28 | have an existing publication,
| | 02:30 | do you want to apply the new
template to this publication and keep all of
| | 02:35 | the information as is,
| | 02:36 | or would you rather create a new
publication using all of your text and graphics?
| | 02:41 | All that means is that you'll have
access to all of your text and graphics in
| | 02:45 | your new publication.
| | 02:47 | That is the default.
| | 02:48 | So let's select that and click OK.
| | 02:52 | So your brand-new postcard
is set up. There is page 1.
| | 02:55 | There page 2 on the left-
hand side on the thumbnails.
| | 02:58 | You'll see some of the business
information that's inserted for you.
| | 03:01 | But over here on the right-hand side,
you're going to see the Content Manager,
| | 03:05 | and you'll extra content here.
| | 03:07 | That's because we chose to create this
new publication using our text and graphics.
| | 03:13 | So that's what you see here, Text and Tables.
| | 03:15 | Images is selected, and you
are going to see them down here.
| | 03:18 | You can scroll down to see the various
images, the different pieces of text.
| | 03:22 | It's just a matter of dragging
them to the appropriate location.
| | 03:26 | So if you want to take, for example, Two
Trees Olive Oil Company, just click and
| | 03:30 | drag it onto the postcard itself and let go.
| | 03:33 | You'll see that text box appear.
| | 03:34 | So you have access to all of your content.
| | 03:38 | You can close that up when
you're done using the content.
| | 03:41 | All you've done now is you've created a
brand-new publication using a different
| | 03:45 | template, but keeping access to all
of the information, the content that
| | 03:49 | appeared in the previous
version of this publication.
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| Saving design changes to a template| 00:00 | If you've created a publication, and
you'd like to create a template out of that
| | 00:04 | publication - even if you've
already used a template to create it,
| | 00:08 | it's totally possible here in Publisher 2010.
| | 00:11 | There are number of templates to
choose from to help you get started, but
| | 00:14 | you can customize though, and then and save
them as your own templates for future use.
| | 00:18 | So here we are, working with our
postcard from the previous lesson.
| | 00:21 | We just created this brand-new
publication based on a template.
| | 00:25 | Let's make a minor adjustment here.
| | 00:27 | Let's say we go to page 2.
| | 00:29 | We just click and drag over the Two
Trees Olive Oil Company text that appears in
| | 00:33 | the top left-hand corner.
| | 00:35 | We'll just change the color to a
nice olive green, a simple change.
| | 00:40 | But we're not going to save the publication.
| | 00:42 | We've going to save it as a template.
| | 00:43 | So every time we go to create it brand-
new, maybe using different addresses or a
| | 00:47 | mail merge, for example, it's
going to have that change in there.
| | 00:51 | To do that, we go to the File tab or
Backstage view, and choose Save As.
| | 00:55 | Now, you'll see the current
name and current location,
| | 00:59 | but you can change the Save as type
from Publisher Files by clicking this, and
| | 01:04 | selecting Publisher Template.
| | 01:07 | When you do that, you'll notice the
extension is still to PUB, as in publication.
| | 01:12 | It's the location that's changed.
| | 01:14 | It's taking you to a folder called Templates.
| | 01:17 | This is actually where you'll find your
own templates by selecting an option for
| | 01:22 | my templates, which we'll do momentarily.
| | 01:25 | You can keep the same name if you want,
NewPostCard4, or change the name at this point.
| | 01:30 | But it will be a template,
because of its location.
| | 01:32 | All you have to do now is click Save.
| | 01:35 | Anytime you want to use that template,
you'll go to create a new publication by
| | 01:39 | clicking the File tab, then New, and
this time, you'll select My Templates.
| | 01:45 | Here is where you'll find NewPostCard4.
| | 01:49 | When you click Create, you'll start a
brand-new publication using your new template.
| | 01:54 | If you want to see if that change has
been saved to the template, just go to
| | 01:57 | thumbnail number two here.
| | 01:59 | You'll see the colored text,
just the way we want it.
| | 02:02 | Let's close this up without saving,
File and then Close. Choose Don't Save.
| | 02:11 | You can even close the one that's open,
because you might want to delete templates.
| | 02:16 | You can do that by going to New > My Templates.
| | 02:20 | You'll see your brand-new
template there, NewPostCard4.
| | 02:23 | One option is to right-click,
and chooses Delete from here.
| | 02:27 | You can also go to the very top right-
hand corner, and click the link to My
| | 02:31 | Templates, which is another option.
| | 02:33 | It opens up Windows Explorer, and
takes you directly to that Templates folder
| | 02:37 | on your hard drive.
| | 02:39 | You'll see an alphabetical listing of
all kinds of Microsoft Office templates,
| | 02:42 | including the one you
created, called NewPostCard4.
| | 02:46 | Right-click that one, and
choose Delete from this menu, and
| | 02:49 | you'll be removing it when
you click Yes to confirm.
| | 02:52 | Now when you close this up,
you might still see it there.
| | 02:56 | But if you have it
selected, and you click Create,
| | 02:59 | you'll see it's just a blank publication.
| | 03:01 | That actual template has
been removed permanently.
| | 03:05 | So you're able now to go on to
creating your own templates, using existing
| | 03:09 | templates, and making a few tweaks,
or even using your own publications,
| | 03:13 | which you want to be able to reuse
over and over, maybe making slight
| | 03:17 | adjustments as you go.
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| Using the Design Checker| 00:00 | Publisher 2010 has a built-in Design
Checker to check over your publication
| | 00:05 | before you publish it,
depending on the destination.
| | 00:09 | It could be to the web, it could be to a
commercial print house, for example.
| | 00:12 | There are options for all of these scenarios.
| | 00:15 | We're going to take a look at it using
our NewPostCard5 publication, which has
| | 00:19 | been updated with some addresses, and so on.
| | 00:21 | You can it's a two-pager,
really it's a back to back.
| | 00:24 | It's a postcard that we might want to get
published using our commercial print house.
| | 00:28 | So we have this professional-looking card.
| | 00:30 | We can send it to our customers.
| | 00:33 | To access the Design Checker, we go
to Backstage view, by clicking File.
| | 00:38 | You'll notice, with Info selected, the
Run Design Checker button appears, right
| | 00:42 | in the middle here.
| | 00:43 | We'll use this to find potential
problems in our publication before we actually
| | 00:47 | print or send it via
e-mail or post it on the web.
| | 00:50 | So I'll click this button.
| | 00:52 | All it does is it opens up the Design
Checker in the right-hand side of our
| | 00:55 | screen, so we can see our publication.
| | 00:58 | You'll notice there are a number of check boxes,
| | 01:00 | the first one being selected by default,
which is to run general design checks.
| | 01:04 | Then you may or may not see
items that need fixing down below.
| | 01:08 | For example, there is an object
encroaching on a nonprintable region on page 1.
| | 01:14 | If we click this little dropdown button,
we can go to the item to see what it
| | 01:18 | is, or skip this check, never run it
again, or get an explanation, which will
| | 01:23 | open up a dialog box explaining the problem.
| | 01:26 | Let's go to this item by clicking it.
| | 01:28 | You can see it's selected here in the
top-left corner. And there happens to be a
| | 01:32 | white space at the top of it,
| | 01:34 | so it's not really an issue, and
we can pretty much ignore this.
| | 01:38 | We also see that on page 2, there is
space below, in this case the top margin.
| | 01:44 | If we click this dropdown, and go to the item,
| | 01:46 | it takes us to page 2.
| | 01:48 | That's not also an issue if we just plan
on sending it to a commercial print house.
| | 01:51 | But to really check, we can go
over to our check boxes, and click Run
| | 01:55 | commercial printing checks.
| | 01:57 | You can see it actually adds one here.
| | 01:59 | The publication is in RGB mode.
| | 02:02 | We can click the dropdown to fix this.
| | 02:04 | Convert it to another
color mode. So I'll do that.
| | 02:07 | Let's go to Process Colors (CMYK), and
click OK, after we see the warning message
| | 02:14 | that these colors are going
to be converted. Click OK.
| | 02:16 | You can see now we see a green check
mark here, so everything is good for a
| | 02:20 | commercial print house.
| | 02:21 | If it's going to be up on the
web, we can run web site checks.
| | 02:26 | This adds a whole bunch of
additional issues that might need fixing.
| | 02:31 | We can deselect that check
box, and the list goes down.
| | 02:34 | You'll notice the one we fixed disappears.
| | 02:37 | We can run an e-mail check as well
for the current page only, you'll notice.
| | 02:40 | So if you wanted to check it for a page, go to
that page first, then click Run e-mail checks.
| | 02:46 | It doesn't look like any other issues appear.
| | 02:49 | So when you're done, you
can close the Design Checker, and
| | 02:53 | feel safe and confident that your
publication is free of any issues that may
| | 02:59 | occur when publishing to a specific scenario.
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| Using building blocks| 00:00 | To help speed up the design process
of your publication, Publisher offers a
| | 00:05 | number of building blocks, and
you can also create your own.
| | 00:08 | That's what we're going to
do right now, working with our
| | 00:10 | NewPostCard publication.
| | 00:12 | Let's start by looking at
the existing building blocks.
| | 00:15 | In this case, we click the
Insert tab on the Ribbon.
| | 00:18 | You'll notice there is a Building Blocks group.
| | 00:20 | You'll see Page Parts.
| | 00:22 | When you click this dropdown, you'll
see different headings, pull quotes,
| | 00:25 | sidebars, and of course, you would add
your own text to any of these building
| | 00:29 | blocks that might contain text.
| | 00:31 | You can also access more page parts from here.
| | 00:34 | If we go to Calendars, you'll see
different calendar building blocks that could
| | 00:38 | be inserted into a publication, a great timesaver.
| | 00:40 | Borders & Accents, even
advertisements that you could alter once inserted
| | 00:45 | into your publication.
| | 00:47 | When we just click off the page
anywhere, and go back to the Building Blocks
| | 00:51 | group, you'll notice this little button
in the bottom right-hand corner, which
| | 00:54 | gives you access to the Building Block Library.
| | 00:57 | Here you'll see Advertisements,
| | 00:58 | there is Borders & Accents,
Business Information, et cetera.
| | 01:02 | There is the Page Parts as well.
| | 01:03 | You'll also have more
categories that you can click.
| | 01:06 | If you've created your own,
you might see some results here.
| | 01:09 | If you see no results found, it
means you haven't done this yet.
| | 01:12 | So we're going to close this up.
| | 01:14 | We're going to create our own building block.
| | 01:17 | Let's say, for example, we often use
this border that appears at the top with
| | 01:21 | the Two Trees Olive Oil
Information in it and everything.
| | 01:24 | Now this has multiple pieces that make this up.
| | 01:27 | So the first step is to select them all.
| | 01:29 | So we'll just move up to the top-right
corner of the page, above any graphics,
| | 01:33 | and to the right of any graphics.
| | 01:35 | Then click and drag down and across,
so we engulf everything that we want to
| | 01:40 | group together into a building block.
| | 01:42 | The key word there is group,
| | 01:43 | so the first thing we need to do is group them.
| | 01:46 | You'll notice, when we select all of
these objects, we get a number of Format
| | 01:50 | tabs for Drawing tools, Text
Box tools, and Picture tools.
| | 01:53 | We can also go to the
Home tab here on the Ribbon.
| | 01:57 | You'll notice that we have, in the
Arrange group here, a Group button.
| | 02:01 | So we'll click that first.
| | 02:02 | Now everything is grouped into a single object.
| | 02:04 | The fastest way to make it a
building block is to go anywhere inside the
| | 02:08 | selected object and right-click.
| | 02:11 | From here, you can Save as Building Block.
| | 02:13 | This applies to text boxes,
graphics, images you might have inserted,
| | 02:17 | Anything in your publication can be
saved as a Building Block once selected.
| | 02:21 | So let's do that, Save as Building Block.
| | 02:23 | You can see we get to give it a title here.
| | 02:26 | We have a number of other fields
that are optional, that can be filled in.
| | 02:29 | But the Title here, you'll might see
Group there by default. Let's call this,
| | 02:34 | it is a group set of objects,
| | 02:36 | but we're going to call it our GraphicHeading.
| | 02:44 | You can add a description if you
wanted to, indicating that it's olive green
| | 02:48 | heading with the Two Trees info in it.
| | 02:51 | What gallery do you want to add it to?
| | 02:52 | You can Page Parts is the default.
| | 02:54 | But here is where we can add it to one
of those other groups if we needed to.
| | 02:58 | Let's leave it at Page Parts.
| | 02:59 | Do you want to be able to
see it in the gallery? Sure.
| | 03:02 | Make sure that check box is selected.
| | 03:04 | The Category, General.
| | 03:05 | You can see it could go into Headings.
| | 03:07 | I think that's a good category.
| | 03:09 | Keywords, if you needed to
find it. You can add this.
| | 03:12 | It would help in the search process.
| | 03:14 | But let's just click OK.
| | 03:17 | Let's go to a new publication.
| | 03:20 | Click File > New, and we'll just do a blank.
| | 03:23 | Notice that we want to insert that part.
| | 03:27 | Well, we just go up to the Insert tab.
| | 03:30 | For Building Blocks, remember,
we added it to the Page Parts.
| | 03:33 | There it is, Recently Used, right at the top.
| | 03:36 | If you needed to use your
scrollbar to find it, you could.
| | 03:39 | There is a bunch of presets in there, but
there is also your own that you just created.
| | 03:44 | When you select it, or just
hover to see GraphicHeading,
| | 03:47 | but when you click it to select it,
it gets inserted using the color scheme
| | 03:51 | et cetera that's been applied to
the publication you're working with.
| | 03:54 | So now, it's just a matter of
moving it into position. You can resize.
| | 03:59 | It's one big object.
| | 04:01 | Then deselect when you're done.
| | 04:03 | So building blocks, although there are
many to choose from already in Publisher 2010,
| | 04:07 | you can also create your own.
| | 04:09 | This can be a huge timesaver when you
start to pile up the building blocks,
| | 04:12 | and then simply reuse them as
necessary as you create your publications here
| | 04:17 | in Publisher 2010.
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| Adding headers, footers, and page numbering| 00:00 | On occasion, you may need
information appearing at the top or bottom of
| | 00:04 | every single page in a publication,
and you don't want to have to enter it
| | 00:08 | on every single page;
| | 00:09 | the same thing goes for page numbering.
| | 00:11 | There are automated options for all of these:
| | 00:13 | headers, footers, and page
numbering in Publisher 2010.
| | 00:15 | We're going to look at it now using our
NewPostCard publication. We're on page 1.
| | 00:19 | All we're going to do is click
the Insert tab on the Ribbon.
| | 00:23 | You'll notice the very last group is
Header & Footer, which contains three buttons:
| | 00:28 | a button for inserting a header,
something that appears at the top of every page;
| | 00:32 | a footer, content that would
appear at the bottom of every page;
| | 00:35 | and then page numbering.
| | 00:37 | You can choose where you want the page
numbers to appear, and even format them accordingly.
| | 00:42 | So let's say in our postcard, for
example, we want something to appear at the
| | 00:45 | bottom of the page, some
copyright information, for example.
| | 00:49 | Clicking the Footer
button does a couple of things.
| | 00:51 | First of all, it takes us
to the Master Page view.
| | 00:55 | That's what we're looking at here.
| | 00:56 | That's why you see a
button for closing master page.
| | 00:59 | It also gives you a Header & Footer
group here for showing your headers and
| | 01:03 | footers, inserting page numbers.
| | 01:05 | You can insert dates and times if you
wanted to, automated buttons for doing
| | 01:09 | that instead of typing it in.
| | 01:11 | You'll notice that the footer is
selected at the bottom of our page already.
| | 01:14 | The cursor is flashing, waiting for us to
insert some information. So let's do that.
| | 01:20 | Let's just type in "Copyright, Two
Trees Olive Oil Company." We'll do 2010.
| | 01:32 | Of course, it's inside of
text box here called the footer.
| | 01:36 | We can select that text and format it.
| | 01:38 | I'm thinking maybe if we go to
the Home tab, we should center this
| | 01:42 | so it appears across the bottom of our
publication on every page, centered at the bottom.
| | 01:47 | You can see it's already quite small,
if we look at the point size, 9.2.
| | 01:50 | I think even smaller is fine.
| | 01:53 | Let's go all the way down to 7 points.
| | 01:56 | If you want to do anything
else with this text, you can
| | 01:58 | just likes you would working text
in the page of your publication.
| | 02:02 | When you're done, we'll go
back to the Master Page tab.
| | 02:05 | We're simply going to click the Close
Master Page button to go back to our publication.
| | 02:11 | You'll see that information across the bottom.
| | 02:13 | If we go to page 2, you'll see it
across the bottom of page 2 as well.
| | 02:17 | I want to go back in and
make some additional changes.
| | 02:20 | All you have to do is let's just
zoom in here, so we can see it better.
| | 02:23 | Double-click inside the footer or
header areas to go back to the master page.
| | 02:27 | It's a fast way of doing it,
instead of going to the View tab.
| | 02:30 | Now we can inside the
footer area here if we wanted to.
| | 02:33 | Let's just highlight that,
and make it even smaller.
| | 02:36 | It looked a little bit big for the postcard.
| | 02:37 | So we're going to go down to 5 points.
| | 02:40 | We'll go back to the Master Page
tab, and close the master page.
| | 02:45 | That, that it looks a
little bit better. It's there.
| | 02:47 | It has to be there, copyright information.
| | 02:50 | But it doesn't need to be overbearing,
something that we want distracting us
| | 02:55 | from the content of our publication.
| | 02:57 | So that's headers and footers.
| | 02:59 | They work the exact same way.
| | 03:00 | There is a header area at the top,
and the footer area at the bottom.
| | 03:04 | If we go back to Master Page view, we
could also access the page numbering,
| | 03:08 | or simply click the Insert tab on the Ribbon,
and choose it from the Header & Footer group.
| | 03:13 | When you click this, it is a dropdown.
| | 03:15 | You'll some presets.
| | 03:17 | If we wanted it in the top-
left of every page, center, right;
| | 03:20 | same thing goes for the
bottom. We can format it.
| | 03:23 | We can choose whether or not we want to
show page numbering on the first page.
| | 03:27 | This is great for those longer
publications; maybe you've got some kind of cover
| | 03:31 | page that you don't want to
see the page numbering on,
| | 03:34 | so you can deselect it from here.
| | 03:36 | Let's just go to, say Top Center.
| | 03:41 | You'll see a 1 at the top here.
| | 03:42 | It's in the header area.
| | 03:44 | If we go to page 2, you'll
see a 2 showing up there.
| | 03:47 | Let's go back to page 1.
| | 03:49 | We'll click the Page Number dropdown, and
choose not to show page numbering on the first page.
| | 03:54 | It disappears,
but if we go to page 2, it's still there.
| | 03:57 | Now in this case, we
probably don't want page numbering.
| | 04:00 | If we click the dropdown, you'll
see we don't really have any options
| | 04:03 | for turning it off.
| | 04:04 | So what you need to do is just double-
click anywhere inside the page numbering.
| | 04:09 | You'll see the code for the number itself.
| | 04:12 | Just highlight it by clicking and dragging.
| | 04:14 | Press your Delete key to remove it.
| | 04:16 | It's in the header area.
| | 04:18 | Click the Close button.
| | 04:19 | We're back to our publication.
| | 04:22 | You'll notice the page
numbering has been removed.
| | 04:26 | So we could have it done it from the
header area as well by clicking the
| | 04:29 | Insert Page Number button.
| | 04:31 | It is something that really applies to longer
publications, not necessarily our postcard, so
| | 04:36 | it was a good idea to remove it.
| | 04:37 | But whenever you need content to
appear at the top or bottom of every page in
| | 04:41 | a publication, think about your headers and
footers, and that can include page numbering.
| | 04:46 | It could include your own text, as
well as some presets for inserting dates
| | 04:50 | and times.
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|
|
8. Designing Publications for the WebCreating a publication for the web| 00:00 | These days information is often viewed
online, over the web, so it's good to know
| | 00:05 | here, in Publisher 2010, you can create
web-based versions of your publication,
| | 00:10 | so they're ready to be
posted on a web site, for example.
| | 00:13 | We're going to use our Science Fair
publication here, and to save it in a
| | 00:17 | web-based format, all we do is go to
Backstage view by clicking the File tab
| | 00:21 | and choose Save As.
| | 00:23 | Now we can choose a location.
| | 00:25 | We can choose a name.
| | 00:26 | What's really important is
that we choose the right type.
| | 00:28 | I'm going to put mine on the desktop,
where it's easy to find. I'm going to keep
| | 00:32 | the same name, but the Save As type
dropdown is where you'll find those
| | 00:36 | web-based format, such as a Single File
Web Page, and that's all you're going to
| | 00:40 | end up with is a single document, for
example, that could be posted on a web
| | 00:45 | site. Or you could go to a Filtered web
Page, which is going to create a folder
| | 00:49 | with all the necessary items that
would be required for posting it on a web
| | 00:54 | site, such as the graphics, and so on.
| | 00:56 | So let's try a Single File Web Page.
| | 00:58 | You'll see the format's
about to be changed here.
| | 01:02 | When we click Save, it actually
happens quite quickly. And now we're still in
| | 01:07 | Publisher looking at the original
publication in its original format, but all we
| | 01:12 | need to do now is go to the location,
where we stored our new web-based format.
| | 01:17 | You'll see it there, ScienceFair, and
when we double-click, your default browser
| | 01:21 | should open up and display the web-
based version of your publication.
| | 01:26 | You can see it looks pretty much
as it did in Microsoft Publisher.
| | 01:32 | So, all you need to know is, if you
need to share something via the web, and
| | 01:36 | you want it to be viewed online,
use Save As and choose the appropriate
| | 01:41 | web-based format.
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| Inserting hyperlinks| 00:00 | If you do plan on creating web versions
of your publications that will be viewed
| | 00:05 | online, perhaps on a web page,
you might want to make it active,
| | 00:08 | in other words create links on the page
that will take people to other web pages
| | 00:13 | or open up files or send e-mails, for example.
| | 00:16 | These are called hyperlinks, and they
are easily inserted into a publication.
| | 00:20 | We're going to use this version
of our science fair publication,
| | 00:23 | called ScienceFair2.
| | 00:24 | We're going to zoom in to the bottom
section here, where we do have a web site as
| | 00:27 | well as an e-mail address.
| | 00:30 | So you may have the text here already,
like we do, where you can click and drag
| | 00:34 | over it, or you can type it in, and then
to create the hyperlink, you just go to
| | 00:39 | the Inserts tab on the Ribbon and
in the Links group, click Hyperlink.
| | 00:43 | Now, there are many options for a hyperlink.
| | 00:46 | It could take you to an existing file
or another web page, another place in
| | 00:50 | the current document,
| | 00:52 | it could create a new document, and
there's the e-mail address option we're
| | 00:55 | going to talk about in a moment.
| | 00:57 | But we want an existing file or web page.
| | 00:59 | To do that, meaning we want to take our
viewers to another location on the web,
| | 01:05 | we would choose Browse the Web.
| | 01:08 | This allows us to go to a web site.
| | 01:10 | So we might go to the Two Trees Olive
Oil company web site, or let's just use one
| | 01:15 | that really exists here.
| | 01:16 | We'll use the lynda.com web site to see
if this is going to work, since our Two
| | 01:21 | Trees Olive Oil company is fictitious.
| | 01:24 | So you see here is the web
address that we want to use.
| | 01:27 | This is the site that we
want it to go to, lynda.com.
| | 01:31 | We'll just switch back now to Publisher,
and you can see the address appears
| | 01:35 | there, and all we have to do is click OK.
| | 01:38 | Now it's turned into a hyperlink, and
you can see it's formatted differently.
| | 01:42 | It's got the blue coloring and the
underline, just like you would see for most
| | 01:46 | hyperlinks, and of course you can
change that formatting if you want.
| | 01:49 | It's done automatically for you.
| | 01:51 | Let's see what happens with our e-mail address.
| | 01:53 | We'll click and drag over that, and
we'll do the same thing. From the Insert
| | 01:57 | tab, click Hyperlink.
| | 02:00 | This time we're going to choose E-mail Address.
| | 02:02 | What's really cool here is you can
type in the actually e-mail address.
| | 02:06 | Now it happens to appear on the page,
but instead, it could be a link just
| | 02:10 | saying contact us, which would
take us to an e-mail address.
| | 02:13 | In this case, let's use sciencefair.
| | 02:15 | You can see as soon as you start
typing, the mailto command appears, and you
| | 02:22 | could also add the subject.
| | 02:23 | So the people who are trying to contact
you will automatically see a subject appear.
| | 02:28 | So then I'll type it in:
"More Information Request."
| | 02:33 | Now down below you can access recently
used e-mail addresses, if you've been
| | 02:38 | doing this, but we've already had
ours typed in, so it's not necessary.
| | 02:42 | When we click OK, it becomes a
link, just like our web site above.
| | 02:47 | It's formatted accordingly.
| | 02:48 | So now we've got our hyperlinks in there.
| | 02:50 | If we really want to be able to
test this, we need to save it to a
| | 02:54 | web-based format. And we know we
do that from the File tab, going to
| | 02:58 | Backstage view, clicking Save As.
| | 02:59 | You can choose a location, such as
your desktop, where it's easy to find.
| | 03:05 | ScienceFair2 is the publication, but
I'm going to change the type now to that
| | 03:10 | htm version or mhtml, if
you like, and click Save.
| | 03:16 | Now what we have to do is access it.
| | 03:18 | So when we minimize Publisher to go to the
desktop, you have to choose the right one.
| | 03:25 | If you were following along in the
previous lesson, you might have an
| | 03:28 | earlier version. Just click once to
see that one is ScienceFair1, and the
| | 03:32 | other is ScienceFair2.
| | 03:34 | That's the one we want. When we double-click,
| | 03:36 | it's going to open it up in our
default browser, and as we scroll down to the
| | 03:39 | bottom, we're going to see both of those
links. As we hover over them, we see the
| | 03:43 | mouse pointer turn into the pointing finger.
| | 03:46 | Let's try sending an e-mail
by clicking the e-mail link.
| | 03:50 | It will launch your default e-mail application.
| | 03:54 | In my case, you can see
it's Outlook. Look at that!
| | 03:56 | There's who it's going to, the subject
is already there, and I just have to type
| | 04:00 | in my message and click
Send to send off an e-mail.
| | 04:04 | We'll close that up without saving.
| | 04:07 | So when you need to insert hyperlinks,
it's a very simple process from the
| | 04:10 | Insert tab on your Ribbon.
| | 04:12 | Remember, hyperlinks can take you to
other web sites, other files, it could
| | 04:17 | even be used for sending e-mail
messages like we just did here with our
| | 04:20 | science fair publication.
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| Inserting bookmarks| 00:00 | With Publisher 2010, you can bookmark
specific content in your publication and
| | 00:05 | then combine that with hyperlinks
to allow viewers who are viewing your
| | 00:08 | publication online to move to the
various sections of your publication.
| | 00:14 | That's what we're going to do,
using our TTCatalog3 publication.
| | 00:17 | We're going to start here,
with pages 2 and 3 showing.
| | 00:20 | We're going to go to the Table Of
Contents over on page 3; just click
| | 00:24 | anywhere inside there.
| | 00:25 | Now, we can zoom in using the Plus sign
on the Zoom slider, so we can really see
| | 00:30 | those headings and their page numbers.
| | 00:33 | So if we create the bookmark first, and then go
back and create hyperlinks to those bookmarks,
| | 00:38 | we'll be on the help our readers quickly
move to the sections they need to get to.
| | 00:42 | Let's do that.
| | 00:42 | We'll go to page 4, 5, and make sure
that it's page 4 we're looking at, which is
| | 00:48 | the message from the company.
| | 00:50 | Now, we're going to highlight that text
by simply clicking and dragging across it.
| | 00:55 | Now from the Insert tab on the Ribbon, we
can create the bookmark by going to the
| | 00:58 | Links group and clicking Bookmark. And
when we do that, you're going to see a
| | 01:03 | list of existing bookmarks, if you have any.
| | 01:05 | We're just starting fresh, so we
don't see any, and we have to give
| | 01:08 | this bookmark and name.
| | 01:10 | So, let's type in "Company Message" and add that.
| | 01:16 | Now it's been added.
| | 01:17 | You can see there's this little icon here
that's representing the bookmark itself.
| | 01:21 | Don't worry about that. When
we're viewing it using hyperlinks,
| | 01:24 | we'll be taken directly to that spot.
| | 01:26 | Let's try another one now. We'll just
move over to the next page, which is page
| | 01:32 | 5, where it says Ordering Our Products.
| | 01:34 | We'll select that text as
well and create a bookmark there.
| | 01:37 | Notice Company Message already
appears there, but we're going to use a
| | 01:42 | different bookmark name.
| | 01:43 | We're going to call it "Ordering," and
we'll add it as well. So there we go.
| | 01:48 | We've got our bookmarks in.
What about creating hyperlinks?
| | 01:51 | Let's go back to our Table of
Contents, and where it says Message from Two
| | 01:55 | Trees Olive Oil and the page number,
it's up to you, what you select here to
| | 01:59 | create the hyperlink.
| | 02:00 | I'm going to select all of the text,
and you might just want to select the page
| | 02:04 | number; it's totally up to you, but
we're going to create a hyperlink by
| | 02:06 | clicking the Hyperlink button in the
Links group. Ctrl+K is the keyboard
| | 02:10 | shortcut. And in this case we want to
go to a place in this document, and when
| | 02:16 | we do that, you're actually going to
see now your various bookmarks, like
| | 02:20 | Company Message, for example. There it is.
| | 02:22 | All you have to do a select it, because
you've created the bookmark and click OK.
| | 02:26 | You see that this gets reformatted as
a link, and that's fine if you plan on
| | 02:31 | sharing this online via the web, for example.
| | 02:34 | Let's try doing one more.
| | 02:36 | We'll do the Ordering Our Products.
| | 02:38 | Click Hyperlink, and now we just
have to scroll down to that bookmark we
| | 02:42 | created called Ordering.
| | 02:43 | Now you could just choose the page,
but it's going to take you to a specific
| | 02:46 | spot on that page when you've
created a bookmark. We'll click OK.
| | 02:50 | Now we can test this out by actually
publishing it to HTML and opening it up in
| | 02:54 | the browser, or if you prefer, you
can actually just use your keyboard.
| | 02:58 | Hold down the Ctrl key, and you'll
notice as you hover over a link, you see that
| | 03:04 | same pointer you're used
to seeing in a web browser.
| | 03:06 | So we click Message from Two Trees Olive Oil.
| | 03:09 | You can see it takes us right to
that little square on the page.
| | 03:13 | Let's go back to our Table of Contents,
and you may need to zoom out to see the
| | 03:17 | entire page, and hold down your Ctrl
key and try the other one, which is
| | 03:22 | Ordering Our Products.
| | 03:23 | Of course, it's going to
take you to that spot as well.
| | 03:26 | You can see it's highlighted, and this
is a little bookmark or hyperlink that
| | 03:30 | can be changed as well.
| | 03:31 | You can make it bigger.
| | 03:33 | You can make it smaller. Really, it's
just there for your reference. When you're
| | 03:37 | looking at your document,
| | 03:38 | you can see where the bookmark was
placed, like a little flag there.
| | 03:42 | So, now you know how to create the
bookmarks that you can use hyperlinks to get
| | 03:46 | to in Publisher 2010.
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| Running web site checks| 00:00 | When you create a publication that is
designed specifically to be viewed online
| | 00:05 | over the web, these types of
publications can have their own web-specific
| | 00:10 | issues, so running the Design Checker
and looking specifically for web design
| | 00:14 | problems or flaws is a good idea.
| | 00:16 | We're going to do that using our
TTCatalog publication here, and again, to access
| | 00:21 | the Design Checker, we click the File
tab to go to Backstage view, make sure
| | 00:25 | Info is selected, then click Run design checker.
| | 00:29 | In this case, all we want to have
selected is the Run web site check.
| | 00:33 | So if you've got Run general design
selected and nothing else, you want to
| | 00:38 | deselect that and only select Run web
site checks. And that's what it's going to be
| | 00:43 | looking for, flaws that pertain
to viewing this on a web page.
| | 00:47 | So, for example, you are going to
see a number of pictures that don't
| | 00:50 | have alternative text.
| | 00:51 | You know when you're loading up a
web page, and it's taking a while, the
| | 00:55 | graphics are big files, they take a while,
| | 00:57 | you're going to see some kind of
placeholder text there, indicating what should
| | 01:00 | be showing up there.
| | 01:02 | It's also an accessibility thing, and will
help people to understand what goes here.
| | 01:06 | Sometimes when you run security with
your web browser, to not show certain
| | 01:10 | graphics, you'll see the
alternative text instead.
| | 01:13 | So if we go to the first one, which
appears on page 1, and click the dropdown
| | 01:16 | arrow, we can go directly
to the item. Let's do that.
| | 01:20 | You see how it gets selected.
| | 01:22 | It's this kind of fancy design in the
background. And if you want, you can go back
| | 01:27 | to the selected issue now,
click the dropdown, and fix it.
| | 01:30 | Now, this shows up right on top, so if
you want to move it out of the way, just
| | 01:34 | in case you went directly here, you'd be able
to see what's selected and then add some
| | 01:38 | alternative text just so
people know what goes there.
| | 01:42 | So, in this case it's going to be
a background graphic, and click OK.
| | 01:52 | You can type whatever you want in there.
| | 01:54 | As soon as you do that though, it gets
fixed up, and now when we go down the
| | 01:57 | list, you'll see there's a number of
additional ones like that, and then you
| | 02:01 | might see something different,
like page 1 does not have a link.
| | 02:04 | If we click the dropdown, we can
go to the item or fix by adding a
| | 02:08 | navigation bar to this page.
| | 02:11 | So typically if you are creating a web
page, you might have a navigation Bar
| | 02:16 | with links to the various pages,
something we don't have on this page.
| | 02:21 | If it's not an issue, this is simply
going to be viewed online, like a document,
| | 02:25 | you may want to never run this
check again, on this document of course.
| | 02:29 | When you do that those types of issues will
disappear from your list; it just got shorter.
| | 02:35 | As you can see, most of these are
problems with pictures not having alternative
| | 02:40 | text. Here's one - page 3 cannot be
reached from the first page, and that again is
| | 02:46 | something to do with a navigation bar
that will help us to link to the various
| | 02:50 | pages. And we can fix those by clicking
the dropdown, and you can see there's No
| | 02:54 | automatic fix for this type of thing,
but we could go directly to page 1 and
| | 02:58 | create a link to page 3 and
the other pages, for that matter.
| | 03:02 | So typically the first page might
have almost like a Table of Contents-
| | 03:05 | type thing, a list of links will take them
directly to the various pages, or we can
| | 03:09 | choose not to run this, if it's not an issue.
| | 03:12 | Now, we're down to just fixing
pictures and adding alternative text.
| | 03:15 | Once you've done that, you can
close the Design Checker. When you're back to
| | 03:18 | your document, remember to save your
changes before you go to save it as a
| | 03:23 | web format.
| | Collapse this transcript |
|
|
9. Using Mail MergeCreating a recipient list| 00:00 | If you have a selected list of people
you want to share a publication with and
| | 00:04 | have their information in the
publication, such as the nametag we are going to
| | 00:08 | work with in this lesson,
| | 00:10 | the best option is to use the
mail merge functionality that's also
| | 00:13 | available here in Publisher.
| | 00:15 | You may have used it in other
applications, like Microsoft Word, for example.
| | 00:19 | Well, all we are going to do is
click the Mailings tab on the Ribbon, and
| | 00:24 | with our publication all ready to go,
all we need to do is insert that
| | 00:28 | information. Instead of creating
copies and copies of this nametag and
| | 00:32 | typing in the information,
| | 00:33 | we're going to merge it with a list of
people we already have their information for.
| | 00:38 | So from the Mailings tab on the Ribbon,
you'll see here, in the Start group, we
| | 00:42 | can do a mail merge, an e-mail merge, if
we want to send this via e-mail, and we
| | 00:47 | can select our recipients.
| | 00:49 | When we do this, let's click this button,
| | 00:51 | we have the option now to type a brand-new list -
| | 00:53 | so just to enter all of the information.
It's kind of like entering it into a
| | 00:57 | database that we can then merge with
our single publication here to create
| | 01:01 | copies. Or if you already have a
list, you can do that. Use Existing List
| | 01:05 | let's use things like an Access Database.
| | 01:07 | It could be an Excel
Spreadsheet or just a text file.
| | 01:11 | Another option is to
select your Outlook Contacts.
| | 01:13 | So if you use Microsoft Outlook, and
you've entered a number of contacts, perfect.
| | 01:18 | They are already there,
| | 01:19 | you've got their information - why
not borrow it for your publication?
| | 01:22 | So let's go there. And when you do
this, you can see the Profile Name that
| | 01:26 | you're going to be using by default -
| | 01:28 | probably Outlook. You may have your
own Profile Name, or you can create a
| | 01:31 | new one, just click OK.
| | 01:34 | And if you're prompted to
log in, just click Cancel.
| | 01:36 | You don't need to be logged into
Outlook to select your contacts.
| | 01:40 | You're going to see a list of
folders that you can import from.
| | 01:43 | I am going to go to the one, the big
one here, for Contacts, there is 12 in
| | 01:47 | there, and click OK.
| | 01:49 | Now as soon as I do that, my publication
is now linked to that list of recipients.
| | 01:55 | So you will notice all of the other
buttons now in the Write & Insert Fields
| | 02:00 | group, at least many of them that
become selectable, and there is some other
| | 02:04 | ones along the way. And if at anytime I
need to edit the recipients, I can go to
| | 02:08 | the Edit Recipients List button,
which will show me a list of my various
| | 02:13 | recipients. And if I didn't want to
include any of them, it's just a matter of
| | 02:17 | deselecting them from their
check box and clicking OK.
| | 02:22 | Now it's just a matter of getting their
information on to the publication itself,
| | 02:28 | and that's coming up.
| | Collapse this transcript |
| Inserting merge fields| 00:00 | So you've created your publication.
| | 00:02 | You've chosen a list of recipients to
merge the publication with. Perhaps it's
| | 00:06 | your Outlook contacts, like I chose,
or maybe you created a new list or used
| | 00:10 | another existing list. Whatever the
case may be, when you're inside your
| | 00:14 | publication, now it's time to add that info.
| | 00:17 | So let's click in our nametag here,
just inside the text box, and this is where
| | 00:21 | we want the information to appear.
| | 00:22 | Notice it's already
formatted from the Home tab here.
| | 00:25 | You can see the font, the font
size, it's centered, perfect!
| | 00:29 | We can do this all ahead
of time or after the fact.
| | 00:31 | So we are going to do both.
| | 00:33 | Right now, though, it's time to
insert the codes or the fields that will
| | 00:36 | represent the information.
| | 00:37 | So we go back to the Mailings tab on
the Ribbon, and you'll notice, in the Write
| | 00:42 | & Insert Fields group here,
we have a number of options.
| | 00:44 | An address block is going to insert
a group of fields all in one step.
| | 00:48 | It's a nice time saving feature, same
thing for a greeting line. But if you want
| | 00:52 | to pick and choose the individual fields,
you'll go back to Insert Merge Field.
| | 00:56 | When you click this, you'll see a
list of fields from your recipient list.
| | 01:00 | If it was Outlook contacts,
| | 01:01 | you can see a very long list, like I see here.
| | 01:04 | Well, we definitely want their first
name, so we are going to click First, and
| | 01:08 | you can see First name
appears inside the text box.
| | 01:11 | That's where it's going to go.
| | 01:12 | If you have a hundred contacts or
recipients, you are going to see a hundred
| | 01:16 | different first names, and
there will be copies created.
| | 01:19 | But hit your Spacebar to leave a space.
If you want to add the last name, go back
| | 01:23 | to the Insert Merge Field and
choose Last, just like that.
| | 01:27 | Now if we press Enter, let's say we want
to add some additional information down
| | 01:31 | below, like a title,
| | 01:33 | when you press Enter, you might see,
because of the formatting, the handles turn
| | 01:37 | red; your text box isn't big enough.
| | 01:38 | We can go down to the bottom handle.
| | 01:40 | When we see the double arrow that's
vertical, just drag it downwards, and if
| | 01:44 | it turns white, you know you now have
enough space, and in fact, you can see
| | 01:47 | your flashing cursor.
| | 01:49 | So let's add another field.
| | 01:51 | We'll go to Insert Merge Field
here, and just choose Company.
| | 01:54 | Now if you wanted to format this after
the fact, no problem; just click and drag
| | 01:59 | over it, and choose
something like a different size.
| | 02:02 | We'll go to Home and
then in the Font group here,
| | 02:05 | let's bump it down to about 60.
| | 02:09 | So really, the name stands out, the
Company is secondary, and that's exactly
| | 02:13 | what we see after inserting
each of these merged fields.
| | 02:17 | If you are curious what that's going
to look like, from the Mailings tab, you
| | 02:20 | can always preview your results, and in
fact, this may have already been turned
| | 02:23 | on by default for you.
| | 02:25 | It can be turned on, and it can be turned off.
| | 02:27 | You are also going to notice you've
got some Navigation buttons, and we can
| | 02:33 | preview that as well, just by moving across it.
| | 02:35 | Someone doesn't have a
company - it won't show up.
| | 02:39 | There is a few here that don't do.
| | 02:44 | If you've done previewing, you can turn
that off and then go back to looking at
| | 02:47 | your actual field names.
| | 02:49 | So once you've got your publication,
your recipient list, and the merge fields
| | 02:54 | in your publication, you're ready to
actually perform the merge. And there is a
| | 02:58 | couple of different types of merges
that can be performed, and a couple of
| | 03:01 | different ways to do this.
| | 03:03 | That's coming up next.
| | Collapse this transcript |
| Performing a mail merge| 00:00 | So you have created your publication, chosen
a list of recipients to merge the publication
| | 00:04 | with, added the fields, done the
formatting, previewed the results; everything
| | 00:08 | is ready to go, and it's time
to actually perform the merge.
| | 00:12 | Now you may have noticed, as we were
creating our hello nametags here and
| | 00:16 | inserting fields, that Mail Merge was
selected by default over here in the Start group.
| | 00:21 | That's because this is the type of
publication where we would actually want to
| | 00:25 | merge the list of recipients with our
nametags and probably send them to the
| | 00:29 | printer to issue the labels to be printed on.
| | 00:32 | So Mail Merge is selected by default,
and all we need to do to finish the mail
| | 00:37 | merge is come over to the Finish group
to click Finish & Merge, and there are a
| | 00:41 | number of options to choose from.
| | 00:43 | We can merge to a printer, so this
would go directly to the printer, If your
| | 00:47 | labels are set up and ready
to be printed, off they go.
| | 00:50 | We can also merge this into a brand-
new publication, so instead of seeing one
| | 00:55 | label, we'd see a whole bunch of
labels with all of the names on them.
| | 00:59 | Or we could add this to an existing
publication. Maybe you have got form letters
| | 01:03 | going out to each of the recipients and
you want to add the labels to that file,
| | 01:08 | so you have both, and print the whole thing at once.
| | 01:10 | We are going to create a brand-new
publication, Merge to New Publication, it only
| | 01:15 | takes a moment, and then you're going
to see thumbnails for each of the labels
| | 01:19 | with the names on them. And we can
go through them, looking at them.
| | 01:22 | You can see some of them don't have
company names, so they don't show up, no
| | 01:26 | problem. And once you have got the
merge completed, you could also print.
| | 01:31 | You will notice over here on the right-
hand side, Mail Merge has appeared in the
| | 01:34 | Mail Merge pane, and we
can go back to the original.
| | 01:38 | We can save this up. You will notice
it's not a saved publication. And we could
| | 01:42 | also print it right from here, and
of course you could also do that from
| | 01:45 | Backstage view, by clicking the File
tab. You might want to go to print these
| | 01:49 | out by clicking Print, and this is what
it would look like on an 8.5 x 11, so you
| | 01:54 | probably want to set up your paper,
and so on, for the labels that you were
| | 01:59 | going to use to print this out on.
| | 02:00 | We'll click the File tab to exit Backstage view.
| | 02:03 | So that's all there is to merging
the two files together: your list of
| | 02:08 | recipients with your
publication and those field names.
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| Performing an email merge| 00:00 | If you've been following along in this
chapter, you know you can create a mail
| | 00:03 | merge with any publication
and a list of recipients.
| | 00:07 | Well, you can also do
what's known as an e-mail merge.
| | 00:09 | In this case, you're going to be
disseminating the publication after the merge
| | 00:13 | has been completed via e-mail, instead
of printing it out and actually handing
| | 00:17 | out the publication to people.
| | 00:19 | So we are going to start from scratch
with a clean slate here, our brand-new
| | 00:23 | hello nametag, HelloNameTag4, if you've
got the exercise files, and down below is
| | 00:28 | where we are going to insert the fields.
| | 00:30 | But we're going to go about it a
little bit differently this time.
| | 00:32 | Let's go to Mailings, and you will notice
in the Start group, here we have Mail Merge.
| | 00:37 | It was selected by default,
| | 00:38 | So you don't have to select it.
| | 00:39 | If you want to do an e-mail merge, you
can click that button, and now everything
| | 00:43 | we do is e-mail related.
| | 00:45 | But the other option is to click the
dropdown. If you've never used this before,
| | 00:50 | why not use the Step by
Step E-mail Merge Wizard.
| | 00:53 | When you do that, you'll notice the
E-mail Merge task pane on the right-hand
| | 00:57 | side appears, and you're at step 1 of
3, which is to choose your recipients.
| | 01:02 | So in this case, we have the same
options, using an existing list, which could be
| | 01:06 | a database file, an Excel file,
even a text file with delimiters.
| | 01:10 | Or you could choose from your Outlook
contacts, or create a brand-new list by
| | 01:14 | typing in the info as you create the merge file.
| | 01:18 | Let's go back to our Outlook contacts.
| | 01:20 | It is an e-mail merge after all, so you
may have contact information, and it's
| | 01:25 | on to the next step.
| | 01:26 | The link at the bottom will take us
to the next step, which is to create or
| | 01:29 | connect to our recipient list.
And because we chose a list of recipients, we
| | 01:34 | will be connecting as opposed to creating.
| | 01:37 | You may see a profile name to choose from.
| | 01:39 | You can click OK, and you
don't need to log in again.
| | 01:43 | So you can click Cancel, if you
like, and just select your contacts.
| | 01:47 | If you have more than one list, go
ahead and select the one you want to
| | 01:50 | connect with and click OK.
| | 01:51 | Now you'll see your mail merge
recipients in a dialog box, and you can pick and
| | 01:56 | choose who is going to be
included in this particular e-mail merge.
| | 02:00 | If you want to deselect the check box, those
people will not be included. And then click OK.
| | 02:07 | So this changes our E-mail Merge pane
on the right-hand side to display a list
| | 02:10 | of fields, and now it's time to insert
that info into our nametag, so we will
| | 02:14 | click inside the text box, and we will
add the first name, which is called First.
| | 02:19 | We will leave a space by clicking the
Spacebar or pressing the Spacebar on your
| | 02:23 | keyboard and choosing Last.
| | 02:26 | So we have got the first and last name.
| | 02:27 | Press Enter to go down to the next line,
and let's add the Company name as well.
| | 02:32 | Now we can do some formatting
here if we want, like First and Last.
| | 02:35 | It should probably be a little bit bigger,
| | 02:37 | so we will go to the Home tab, and we
will just bump that up until it looks right.
| | 02:42 | So we can just click anywhere outside
that to deselect, to see what it looks like.
| | 02:47 | Not too bad, and if you click off the
file itself, we will be able to see it
| | 02:50 | without any handles.
| | 02:52 | So this looks pretty good.
| | 02:53 | I like the formatting.
| | 02:54 | We are ready to move on
now to the very next step.
| | 02:57 | If you happen to see something asking
you to log in, again, you can log in if you
| | 03:01 | like, or just click Cancel to continue.
| | 03:03 | The next step is to create the merge to
publication, so we will do that, and you
| | 03:07 | can see in the E-mail-Merge
pane here, we can Send an e-mail.
| | 03:11 | We can preview this.
| | 03:13 | We can also print, save a shortcut to
our recipient list for future use, or
| | 03:18 | export the list to a new file.
| | 03:21 | And let's say we just want to send
it via e-mail. Click Send e-mail.
| | 03:25 | You can see the Merge to E-mail dialog
box appears, and it's going to go to, and
| | 03:30 | you can see Email Address, but if you
wanted to, you could choose other options,
| | 03:34 | like faxes, and so on.
| | 03:36 | Let's leave the Email Address
showing up in the two fields.
| | 03:40 | The Subject, Event Name Tag.
| | 03:46 | And now we can click on items from this
list here to personalize the subject in line.
| | 03:50 | Let's say, Event Name Tag for you
and then add their first name in there.
| | 03:56 | And when you click Send, that's
exactly where they're going to see.
| | 03:59 | If it was going to me, for example, the
Subject would be Event Name Tag for you
| | 04:03 | David, and you can see my e-mail
address will appear in the To field.
| | 04:08 | So I will click Send. You are
about to send five e-mail messages.
| | 04:12 | Do you want to continue?
| | 04:12 | When you click OK, they will be
sent off using Microsoft Outlook.
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|
|
10. Printing and Sharing PublicationsPreviewing and printing your publication| 00:00 | Printing your finished
publication in Publisher 2010 is a very
| | 00:03 | straightforward process.
| | 00:05 | We are going to do this now using our
Resume1 publication, and we are going to
| | 00:09 | use Print Preview first.
| | 00:11 | So with the document opened, and on any
page, just go to Backstage view, clicking
| | 00:16 | the File tab and select Print.
| | 00:18 | Now from this particular view, you'll
notice there are really two sections:
| | 00:22 | the section where we can select from
a number of options, and then on the
| | 00:26 | right-hand side we have a preview.
| | 00:27 | You are going to see some things in the
preview. For example, when you move your
| | 00:31 | mouse pointer into the preview area,
| | 00:33 | you'll see the Zoom button.
| | 00:35 | So you can click to zoom
in, to get a better look.
| | 00:38 | Then it changes to a Minus sign inside the
magnifying glass, so you can zoom back out.
| | 00:43 | We also have, at the top, the
ability to display page numbering.
| | 00:47 | This is not something that's going to print;
| | 00:50 | it's just to help you remember what
page you are looking at. So you can fade it
| | 00:53 | out by going as far left as possible,
or you can make it really stand out by
| | 00:58 | moving to the right. And if you
don't want it really interfering with the
| | 01:01 | content, you'll probably want
it to be somewhat transparent,
| | 01:05 | so just move the slider to the
location that best suits your needs.
| | 01:09 | You will also have rulers at the top
and down the left-hand side reminding you
| | 01:13 | of the size of your publication, and
you can turn these rulers on and off using
| | 01:17 | the toggle button at the top.
| | 01:19 | Click it again to turn it back on.
And of course, you have all of your zoom
| | 01:23 | sliders and buttons down at
the bottom right-hand corner.
| | 01:26 | To move from page to page, you have
navigation buttons. And if everything looks
| | 01:32 | good, you're ready to start
selecting from your print options.
| | 01:35 | The Print button is what we will select
once we've selected the proper options.
| | 01:39 | Right now, you can see the current
number of copies in this particular
| | 01:42 | print job is set to the default of
1, but we can click in here and type
| | 01:46 | in any number we want.
| | 01:47 | If we want it 10, we can use the up
and down arrows to change the number.
| | 01:51 | I am going to type in a 1 and keep it at 1.
| | 01:54 | You can also select your printer. If you
have more than one printer attached to
| | 01:57 | your computer, or if you are on a network,
you can click this dropdown to choose
| | 02:01 | from the series of printers,
including some other options if you're using
| | 02:06 | things like OneNote, for example.
| | 02:08 | Now the settings down below,
you can see, by default,
| | 02:10 | we are going to be printing all the pages.
| | 02:12 | So in this case that's pages 1 to 2, but
if you only wanted to print the current
| | 02:16 | page, you click this
dropdown, choose Current Page.
| | 02:20 | You could choose a custom range.
If you have a long document, and
| | 02:23 | you want to print pages 2, 10 and 5 through 20,
| | 02:27 | you can choose Print Custom Range.
| | 02:29 | This will allow you to
type in that range right here.
| | 02:32 | So you can use commas and
dashes to create that range.
| | 02:36 | Notice that we're going to be
printing one page per sheet.
| | 02:39 | It's an 8.5 X 11 sheet.
| | 02:41 | We can tell from the rulers.
| | 02:42 | Click this dropdown if
you wanted it to be tiled.
| | 02:45 | So if you had, for example, a postcard
printing on an 8.5 X 11 sheet, you might
| | 02:49 | be able to fit a few of them on there.
| | 02:51 | The size of the paper in the
printer is set to letter.
| | 02:54 | That's perfect for an 8.5 X 11 resume.
| | 02:57 | Printing one-sided is the default.
| | 02:59 | You can click this
dropdown to print on both sides.
| | 03:01 | You would have to flip your sheets, and you can
see we can flip on the long or the short edge.
| | 03:06 | It's totally up to you which
way you want to flip your document.
| | 03:09 | Now if you don't have a duplex printer
that will automatically do this for you,
| | 03:12 | it means, probably you'll want to go
back here, where it says Print All Pages
| | 03:17 | and just print your odd pages or even
pages, and then go back and do a second
| | 03:22 | print-job after turning those
papers over in your printer.
| | 03:25 | Also, down below you can choose the colors.
| | 03:28 | Here we have Composite RGB or if you
want to make a black-and-white document,
| | 03:33 | just click Composite Grayscale.
| | 03:34 | Look at the preview here.
| | 03:35 | It turns into that grayscale or black
and white image, depending on your printer.
| | 03:39 | If you don't have color printer,
obviously this is a great option. But I do, so
| | 03:43 | I am going to go back to my RGB.
| | 03:45 | Now you can save these
settings with your publication.
| | 03:48 | That means the next time you go to print,
all of your selections will be saved,
| | 03:51 | and all you need to do is go up to
the Print button and click Print.
| | 03:55 | Off it goes to the printer, and
you're back to working on your publication.
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| Setting commercial print options| 00:00 | While some of the publications you
create in Publisher 2010 will be designed
| | 00:04 | for printing at home on an
inkjet style or laserjet printer,
| | 00:08 | you may also need a more professional
look, and you'll consider taking your
| | 00:12 | publication to a commercial print house.
| | 00:15 | In those cases, you'll want to
address certain settings that are necessary.
| | 00:17 | We are going to do that now, working
with our Resume2 publication, and we will
| | 00:22 | just go to Backstage view by clicking
the File tab. And with Info selected, you'll
| | 00:28 | notice there's a button for
Commercial Print Settings.
| | 00:31 | Those are few different settings
that you will need to consider.
| | 00:34 | So we will click this button, and we
will start with the first one, which is
| | 00:37 | Choosing a Color model.
| | 00:39 | When you select this you'll see the
Color Model dialog box open up, and right at
| | 00:43 | the top you'll see the default, which
is Any color(RGB), which is best for your
| | 00:47 | desktop printer like an
inkjet or a laserjet printer.
| | 00:50 | However, if you're going to be taking
it to commercial print house, you might
| | 00:54 | want to talk to them first, ask them
what they prefer, and then find it on the
| | 00:58 | list, select it, such as CMYK.
| | 01:01 | You will see a little message saying
that all the colors will be converted to the
| | 01:04 | process colors. And if you have any
transparent fills or lines, they become solid.
| | 01:10 | So you can choose not to see this
message again, because it will pop up every
| | 01:14 | time you select something
other than RGB, or just click OK.
| | 01:17 | Now you'll see the inks and a Colors
tab, and all you've to do is click OK to
| | 01:24 | have that setting changed
for your current publication.
| | 01:27 | Let's go back to Commercial Print
Settings, and go down to Managing Embedded fonts.
| | 01:32 | Now your commercial print house may say
that they don't want the fonts embedded,
| | 01:36 | or they do want them.
| | 01:38 | So you have some options here. Embed
TrueType fonts when saving the publication,
| | 01:42 | that's a first check box.
| | 01:43 | Subset fonts when embedding is another
option, or you can choose not to embed
| | 01:48 | common system fonts.
| | 01:49 | So the system fonts that are common on
pretty much every computer you go to,
| | 01:53 | you can choose not to embed those.
| | 01:55 | So again, ask your commercial
print house what they prefer.
| | 01:58 | Once you have made the selection,
click OK, and that is about to be saved
| | 02:02 | with the publication.
| | 02:03 | And we will go back to the Commercial
Print Settings button to look at the last
| | 02:07 | one, which is Registration Settings.
| | 02:09 | So trapping, overprint and spot colors settings.
| | 02:12 | Again, this is something that you
would want to discuss with your commercial
| | 02:15 | print house, such as the trapping and
when colors overlap one another there are
| | 02:20 | certain degrees of trapping
that are taken into consideration.
| | 02:24 | So if you click this check box,
you'll be able to adjust the width and the
| | 02:29 | indeterminate to trap settings.
| | 02:31 | You can also only allow spread traps
on text glyphs and so on. If you don't know
| | 02:35 | what this means, no problem; your
commercial print house will know what it means.
| | 02:39 | They'll tell you exactly what to
select here, and once you have made your
| | 02:42 | selections, you'll click OK.
| | 02:43 | Of course, you'll want to save your
publication, so we'll go back out of
| | 02:50 | Backstage view here, just click the
Save button in the Quick Access toolbar to
| | 02:54 | save those settings, and you will be
ready to send it off to your print house
| | 02:57 | exactly the way they need it to create
that professional-looking print job.
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| Saving your publication for a commercial printer| 00:00 | Once you have created your publication
and you have checked out the commercial
| | 00:04 | print settings, it's time to save the
publication and get it ready for the
| | 00:08 | commercial print house.
| | 00:10 | So in this case, we do not simply just
save the publication like we normally would;
| | 00:14 | we will go to Backstage view by clicking
the File tab and go down to Save and Send.
| | 00:19 | There are number of different options
for saving and sending your publications.
| | 00:23 | In the Pack and Go group, down the
left-hand side, you will see Save for
| | 00:27 | a Commercial Printer.
| | 00:28 | When you select this, you will have a
couple of options to choose from before
| | 00:32 | using the Pack and Go Wizard.
| | 00:34 | So let's, first of all, look at the first
dropdown where it says Commercial Press.
| | 00:38 | This is the best option
for a commercial print house;
| | 00:41 | it will create the largest
file with the highest quality.
| | 00:44 | There are some other options like High-
quality printing, Standard, and Minimum size.
| | 00:49 | If you are in touch with your commercial
print house, they will probably suggest
| | 00:52 | using the commercial press settings, but
talk to them about it, and once you have
| | 00:56 | made your selection, you go to the
second dropdown now and decide what kinds of
| | 01:00 | files you will be sending them.
| | 01:02 | Notice both PDF and Publisher files
will be created when we use the Pack and Go
| | 01:06 | Wizard with this default.
| | 01:08 | The other option is just a
PDF or just a Publisher file.
| | 01:11 | But we will leave it at both.
| | 01:14 | Now when you use the Pack and Go
Wizard button, you will see the dialog box
| | 01:18 | showing up, asking where you would
like to pack your publication to.
| | 01:22 | So it could be burned onto a disc if
you have a CD or DVD burner. That's a
| | 01:27 | great option. Then you can just hand
it off to them on a disc, or you can
| | 01:31 | choose another location.
| | 01:32 | Maybe it's a USB drive, for example.
| | 01:34 | I am going to put mine right on
the desktop here and click Next.
| | 01:39 | You can see it did not take very long.
| | 01:42 | The wizard copied the packed files into
the directory selector, which was the
| | 01:45 | desktop, and if we want to make changes
to the publication, we have to use this
| | 01:48 | Pack and Go Wizard again to make sure that
those changes are saved in the group of files.
| | 01:54 | So I will click OK.
| | 01:56 | Now what we have to do is go into the
location we chose to see what was created for us.
| | 02:01 | So let's minimize Publisher.
| | 02:03 | You can go to the location you chose.
| | 02:05 | I chose the desktop, and you can see
an entire folder is created here with
| | 02:09 | the name of my publication Resume3, and
you can see it has got a different extension.
| | 02:13 | When we double-click to open up this folder,
| | 02:15 | you will see there is a zip file.
| | 02:17 | This is easily copied to a USB drive or
burned onto a disc that you can hand off
| | 02:22 | to the commercial print house.
| | 02:23 | So we have all of the fonts and any
linked graphics and so on that they need, as
| | 02:27 | well as the publication itself, and
that's how you get things ready to hand off
| | 02:32 | to a professional commercial print house.
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| Saving your publication for another computer| 00:00 | If you create a publication in
Microsoft Publisher on one computer and try and
| | 00:04 | take that publication to another
computer, you can potentially run into issues,
| | 00:09 | such as font substitutions and missing graphics.
| | 00:13 | In those cases you want to prepare
your publication to take it to another
| | 00:16 | computer to work on it.
| | 00:18 | And we are going to use the Pack and
Go Wizard again, but this time not for a
| | 00:21 | commercial print house.
| | 00:23 | With our resume open, we will just go to
Backstage view by clicking the File tab
| | 00:27 | and click Save and Send.
| | 00:29 | Now in the Pack and Go group, you will
notice there is another option here to
| | 00:32 | save for another computer and when we
select that, you will see it is just
| | 00:37 | the Pack and Go Wizard.
| | 00:38 | There are no commercial
print options to select here.
| | 00:41 | So I will just click, and you will
notice that the Pack and Go Wizard is about
| | 00:44 | to pack your files to another computer.
| | 00:46 | There are embedded fonts and linked
graphics. They will all be packed together so
| | 00:50 | that you can take that file to the
other computer and not be missing anything
| | 00:54 | when you go to work on it.
| | 00:55 | So click Next. You get to choose your location.
| | 00:58 | Again, I am going to go to the desktop,
and I am going to click Next, and here I
| | 01:03 | do have a few check boxes to choose from.
| | 01:06 | We can include linked graphics
and fonts in the publication.
| | 01:10 | Notice for me, Include Linked
Graphics is already selected.
| | 01:13 | We can embed the TrueType fonts and
create links for the embedded graphics.
| | 01:17 | I like to have them all selected
before I click Next. And when you finish, the
| | 01:22 | wizard is going to do a number of things.
| | 01:24 | It is going to create that zip file.
| | 01:25 | You can see the location we chose, and all of
your check boxes will show up here as well.
| | 01:30 | When you click Finish, if just
takes a moment, the publication is
| | 01:34 | successfully packed, and we will
click OK and if you want to go see it,
| | 01:39 | just go to the location.
| | 01:41 | In my case, I went to the desktop,
Resume4, double-click it to open up, and there
| | 01:46 | is the zip file that I can
now take to another computer.
| | 01:49 | Possibly copy it to a USB drive and just pop
into the next computer, and I am ready to go.
| | 01:56 | So if you do plan on working on
your publications on more than one
| | 01:59 | computer, consider using the Pack and
Go to avoid those issues of missing
| | 02:04 | fonts and graphics.
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| Saving your publication to other formats| 00:00 | If you plan on sharing your publication
with others, maybe you want to give them
| | 00:05 | a copy to look at on their own computers,
or you want to send it via e-mail, not
| | 00:09 | everyone uses Microsoft Publisher.
| | 00:11 | So if you want to ensure they're able
to access your content, there are a couple
| | 00:15 | of different formats to choose from
that we're going to explore right now, using
| | 00:19 | our resume file here.
| | 00:21 | Let's go to Backstage view clicking
the File tab and look at one method, and
| | 00:25 | that is to use Save As.
| | 00:28 | When you select Save As, you'll notice the
Save As type dropdown offers many options.
| | 00:32 | So we have the different Publisher
options, but we could, if we wanted to, convert
| | 00:37 | this to a Word Document,
| | 00:38 | so people using Microsoft
Word would be able to look at it.
| | 00:41 | It may not look exactly the same, however,
and you may lose some of the content.
| | 00:45 | So there are two options that are ideal
for sharing the content, where you don't
| | 00:50 | necessarily need people to make changes
to that content, and they appear on the
| | 00:54 | list up here on the top half.
| | 00:55 | One is PDF, Portable Document Format.
| | 00:58 | They'll just need the free Adobe
Reader application to open it up, and it'll
| | 01:02 | look pretty much the same as
it does to us here in Publisher.
| | 01:05 | Same goes for the Microsoft version
of this read-only document, called XPS.
| | 01:10 | But we're going to click Cancel and
look at another method for doing this.
| | 01:14 | We'll go to Backstage view
and go down to Save & Send.
| | 01:19 | Now from here you'll see under File
Types, we can change the file type.
| | 01:22 | That's pretty much what we were doing
using Save As, but we also have those two
| | 01:26 | options together here:
Create PDF and XPS Documents.
| | 01:29 | So, when we click here, you'll see what happens.
| | 01:32 | We get some information.
| | 01:33 | It's a fixed format.
| | 01:35 | It looks the same on most computers,
preserves their fonts, formatting, images,
| | 01:39 | et cetera, and it is a read-only document.
| | 01:42 | So we can now choose the Create PDF/XPS
buttons by clicking it, and you'll see
| | 01:47 | the default is it's about
to save in a PDF format.
| | 01:51 | Click the dropdown, and you only have
one other choice here, and that's XPS.
| | 01:54 | So depending on what the people will
be using, more popular I think is PDF,
| | 01:59 | so we'll leave that selected.
| | 02:00 | You can even change the location.
| | 02:02 | I'm going to do that.
| | 02:03 | I'm going to put it on the desktop,
keep the same name, the extension changes,
| | 02:07 | click Publish, and it just takes a moment.
| | 02:10 | If you've got Adobe Reader installed,
it automatically opens it up and displays
| | 02:14 | your document, or publication, in that format.
| | 02:17 | You can see it does look exactly as
it does in Publisher, but now we have a
| | 02:22 | read-only version of this
document we can share with others.
| | 02:25 | So we could e-mail this.
| | 02:26 | We could print this out, if we
wanted to, copy it to another drive;
| | 02:30 | it's totally up to you.
| | 02:31 | Now the same will go for the XPS version.
| | 02:34 | That's a Microsoft read-only format
that works very much the same way.
| | 02:39 | And there's a free XPS Viewer.
| | 02:41 | If for some reason you don't have
the viewers, you can go to Adobe.com to
| | 02:45 | download it for free.
| | 02:46 | Same thing for Microsoft with the XPS Viewer.
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|
ConclusionGoodbye| 00:00 | Well, congratulations!
| | 00:02 | You've reached the end of Microsoft
Publisher 2010 Essential Training.
| | 00:06 | You should now be feeling quite
comfortable with the many powerful features and
| | 00:09 | functions of Publisher 2010, and you
should be ready to start creating your own
| | 00:13 | stunning publications.
| | 00:15 | This is David Rivers, thanking you for
watching, and I do hope to see you again
| | 00:19 | in another title from lynda.com.
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