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Now that you have an understanding on how to import your media--whether it's on files or cards or from a camera--you need to organize all this media so it's easier to work with. So let's go back to the Project panel, and I am going to hit the Tilde key to bring it full screen because that's what we are really going to focus on. Now if you've been playing around as you've been watching, your screen may look a little bit different. You may have switched over to the List view, but for now make sure that you're in the icon view.
Once in the icon view of course, you can make your images larger or smaller to see more detail. For now, I am going to keep mine on the smallest view so I can see the largest number of clips. And we see, we have video clips with audio--that's the little symbol right here. If there wasn't any audio attached, you would not see that symbol. For instance, we have a photograph and that doesn't have audio. We also--in some cases if the title is short enough--we actually see the suffix and see what kind of image it is, whether it's a still or a moving image or maybe a Photoshop file.
You'll also notice that as you hover your mouse over the titles, you'll see information about the type of media it is, the size of the media, and how long the media is. And up here in the upper left-hand corner, I have just an audio file, and in this case, it's an audio file that the AIF, or non-compressed audio file. Now if I take my mouse and put it over any of the video images, you see you can hover scrub as we learned earlier on, when brought in this footage with the media browser, and if I wanted to click on any of these, the hover scrub stops here, but I get a little yellow line, and I can scrub through the image and hear the image as I scrub through it by grabbing this little bar.
And then again, as soon as I move off that image I can hover scrub and look at any images I want. So working in the Project panel is great in Icon view, but let's take this to the next level. There are some preferences I can change that may make working in the Project panel a little bit more to my personal liking. And I can do this by clicking on this flyout or dropdown menu on the upper right-hand side. Now there is a lot of things I can do to change the configuration of my screen, but what I really want to do is I want to go to the bottom area, and I want to look at these three selections.
The first one which is unchecked is Preview Area, now if I click on that take a look at what happens in the upper left-hand corner of the screen. It actually brings up a small icon which I can slide through, I can hit a Play button, and it gives me all the metadata about that file. And this is nice if you're quickly jumping through images, and you don't want to do that hover to find out details about that piece of media. So I can simply click through. I can see the name of the clip.
In this case, it's a movie versus an audio file versus a still, the physical size of the clip. This is all 720p footage. The frame rate it was recorded at, and even the audio sampling rate. And all this is very useful if you're having problems with footage, and you can quickly see if it matches or doesn't match all the other footage you might be using. Now, if I didn't like the hover scrub idea, when I went over a clip I didn't like the fact that as I hovered over it, it would play, I can actually turn that off by unchecking Hover Scrub.
I can also uncheck thumbnails. Now instead of seeing all the images on the clips, I just see an icon. Again, this would be really useful if I had a very slow machine, but I like being able to see exactly what's happening in all my footage. So let's go back and turn that on. If we switch over to the List view, we get a whole new way of looking at our media. As you can see, in the list view we can see a lot of the metadata associated with these clips.
Now the List view is very customizable. If for instance, it was important for me to know what the video endpoint was, I could grab that and drag that and move that to the left and have that as my second item. I can also scroll down here and see if there's any additional pieces of information that might be of value to me, such as if I've marked a clip as good or have written in some scene information. Now realize, that not all of your metadata information is available in this upper bar. You can control what you see and what you don't see by right-clicking and opening up the Metadata Display Dialog Box.
And we're looking here just the very first one the Premiere Pro project metadata, and as you can see everything that's checked I am seeing as a choice in my list and then everything that's unchecked is unavailable. So perhaps you want to know if a clip is being used or not being used. I am going to click on Video Usage and you'll see in a moment once I hit okay that that's going to be available as one of my choices. Now I really don't care about the tape name, because I didn't really record any of that information when I brought my clips in, so I am going to uncheck that and maybe scroll down a little bit and remove whether a shot is good or not--not because I won't use this, but because we looked at this earlier, and I want you to see that it's going to disappear when I click okay.
So now as we scroll through, I can't see if a shot is good or not, but I can see something I added such as video usage. So once I start putting these clips into my timeline, I can know whether I've used them or not so I don't use the same clip over and over and over again. Another really cool thing that a lot of people are unaware of is it's a little frustrating when you're in the List view not being able to see an icon or a picture of the footage.
Well, you can go back over here to the dropdown menu and turn Thumbnails on. Now these are off by default in the List view, but I can go ahead and click those on, and now I have an idea of what footage I'm actually looking at if I can't remember because the complexity of the name that I gave it. As you can see, switching between list view and icon view is very useful when trying to find footage, and organize your program. If you wanted to quickly find footage there is also a search box that I can click on, and in this case I just want to find all of my green screen footage.
I am going to start typing GRE, and as you see, it's already defining the different clips that use those letters. And I'm going to jump right down to green, and I can see all five clips that use green in them. In this case there is metadata referencing green here. So as you see, once I type Green screen, I see exclusively the images that I want to work with, and this is a very quick way to find things, and you can search a lot of different metadata--as a matter of fact, if we click on the X to reset this we'll see all of our clips, if you go down to the bottom right-hand corner there is the option to Find Footage.
We are going to go ahead and click on this, and I can search by a variety of metadata, not just the name but I can search by things such as in points, out points, comments, I can search for all my footage--by status. I can also search by multiple parameters. So I can look for status and also ones that I've marked good. As you can see, there's a variety of ways that you can search for footage when you have hundreds and hundreds of clips.
Let's go ahead and close this box and move to the next step in really organizing your footage, because you don't want to have hundreds of clips at the top level inside one bin. What you want to do is create folders. And you'll hear the term bin a lot when people are talking about folders. It goes back to the old film days of the big bins that used to hang film over, but to me bins, folders, tomato-tomato think of them as folders even though you might hear them referred to as bins.
To create a new folder, simply go over to the icon here that says new bin, it's a picture of a folder--kind of clever, huh? Click on that, and it creates a bin or a folder you can now put clips into. So I am going to rename this music, and as soon as I hit the Enter key I now have a folder called music that I can grab and drop my music into. Now it looks like it reorganized my list, but it really didn't. It just moved everything up a little bit, and there is my music inside of the music folder.
I am going to go ahead and close that, and let's really clean things up and make a folder of all of my B-roll. So once again, we want to create another New folder. I am going to do it a little differently this time. I am going to go over to File menu, go New, and as you see there is an option to create a new Bin. But just between you and me, we know that's a folder. Once again, a new bin is created, we are going to call this B-roll, and once it's created, I can grab all of the footage that maybe I've created as B-roll--as a matter of fact I can simply click and select a range of those. On the Mac I can hold down the Command key to do that.
And just for the sake of simplicity, I'll just grab those and drag them up and drop them in the B-roll bin. As you can see, this is starting to get less and less complex. I am going to go back and switch to the Icon view so you can see how it looks a little bit different than it did before. As you can see, here as I scroll up and down, there are my bins, lets go just a little bit further down, so you can see music and B-roll right here. Let me go ahead create a New folder. I am going to call this one narrator, and now I can simply go through and visually find all the shots where I have the narrator on camera. And that would be this shot here, and this shot there, and then I can go ahead and drag those down and drop them in the narrator bin.
So organizing your footage is pretty easy. You can make brand-new folders. If I have a folder--say a B-roll--I can open that up, and it opens up as a floating window on top. We'll deal with how you can control that in a moment, but right now I just simply want to make a folder in there, and I can drop some additional footage inside of the folder in the lower level. We'll call that B-roll best shots. I'm going to close that out and switch back to the List view, because I want you to see the B-roll folder when I open it up. There is my best shots on the inside, and I can even go down to another level and see that the electric meter and the farmer are two of my best pieces of footage.
So organizing your media before you start editing really can speed up your workflow, but you can organize this panel at any time through your editorial process--especially if you import media after you've already started editing and you want to place them in the best location to find the footage you are looking for.
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