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Archiving a project

From: Premiere Pro CC Essential Training (2013)

Video: Archiving a project

When you are truly done with a project, you're ready to archive it. Now, basically, archiving means you're going to take it off your current machine, and put it on another hard drive, and put it on the shelf, or maybe put it onto a server. But the idea is that you want to save just the parts you need or just the parts you think you will need in the future if you wanted to re-edit the program and get rid of what you don't need. Now there's two distinct work flows in doing that. One is inside of Premiere Pro and one is outside of Premiere Pro. If you have been very, very careful and very, very organized and all of your media is put in the same location.

Archiving a project

When you are truly done with a project, you're ready to archive it. Now, basically, archiving means you're going to take it off your current machine, and put it on another hard drive, and put it on the shelf, or maybe put it onto a server. But the idea is that you want to save just the parts you need or just the parts you think you will need in the future if you wanted to re-edit the program and get rid of what you don't need. Now there's two distinct work flows in doing that. One is inside of Premiere Pro and one is outside of Premiere Pro. If you have been very, very careful and very, very organized and all of your media is put in the same location.

So I'm going to jump out to my projects settings and look at my scratch disks. So for instance, all of this is saved to the same folder, and you're very good at bringing media into that same folder. You can simply, I'm going to cancel this and hide Premiere Pro. I could go in and just copy this folder from one hard drive to another. And the contents of this folder has all my organized media. It might have some auto saves and preview files those are the renders, as well as any project files that I might have for that project. I might have multiple ones if I'm putting them into another project and I could just copy this folder.

The downside of doing it this way is one, there may be extra media that I thought I might use that I ended up not using. And maybe I grab something from somewhere else on my hard drive, and forgot about it. And then, when I open up the project and go to reconnect the media, I won't be able to find it in my backup, because maybe it was in my Pictures folder. So, this may seem like a good idea, but it's very dangerous. If you're going to do this, immediately, on another machine, not this same machine that you worked on open up the project file and make sure everything reconnects.

Otherwise, you may be out of luck, six months down the road, when you need to work on this project, when you need to go back and do more work on this project. Now, inside of Premiere Pro, we're familiar with the Project Manager for copying our media from one location to another. Except, now, we're going to use it specifically to archive just what we want. So for instance, if we don't want all of the sequences, much like last time, we can turn off any sequences that we don't want to use.

Now, I want to point out that I really only created two sequences here, a timeline sequence and my experimenting sequence. But in each of those, I did make in this case a multicam sequence. And in the first one, I had a Photoshop document that I brought in as a sequence. So be sensitive to the fact that you might have sequences within sequences. Don't be cavalier about just turning things off because you think you don't need them. I'm going to go ahead and turn off these two because, really, this is the project that I need to archive for my client.

And what I want to do is create a new trimmed project. Now, this is going to allow me to throw away any media that I did not use and also trim media that I may have used but only used a small chunk of. Now I can go ahead and by default its one second or 30 frames of handle. So I'm going to drag that up to the highest number which is a 100. So now I have a little over 3 seconds more of each clip that I used in my timeline.

So if in the timeline I used a ten second clip and I'm asking Premiere to trim it, it's going to trim it to a little over 16 seconds with about 3 seconds before and about 3 seconds after. That would be 90 frames. So in case I needed to make a shot longer, though it's trimmed, the media is still available to me. I do want to point out that there are some camera formats that can not be trimmed, such as the long GOP H.264 format that many cameras shoot. And if they trim it, some of the information won't be there. So in those cases, Premiere literally just moves the whole clip to the new location and you have everything, not just what you used in the timeline and the handles. You also have this option to rename media files.

Again, this is a tricky decision because it's nice that if you rename them in the project file, these new clips will now be renamed. And you can look and see exactly what the clips are by their name instead of having to open them up. But you won't be able to link these clips back to any other project that might be referring to them by their original name that the camera might have given them. I can then pick a location and, of course, if I'm archiving, I could archive to the same machine.

But I don't think that's necessarily the right workflow and what you should be doing. Usually you'll want to archive to another location. So I'm sending it to another drive on my computer. And I'm choosing that and I can see exactly how much space is going to be used after I hit the Calculate button. So my original project size of what I was copying was 575 megabytes and I'm rounding it off here. The new one is 482 megabytes. I'm pretty happy with that.

If I wanted to see it get a little bit smaller, I could turn that off. But, in my case, 482 is good enough. I press OK. It's now going to put this onto the scratch disc. And when I open it up, I should see a project file and all of my media. So let me go ahead an open up my scratch disk. And there it is, Trimmed_20_01, and if I double-click to step inside, I see the project and all the media that I used. And I would recommend taking this folder, putting it on another hard drive, plugging it into another computer, trying to open up the project file. And make sure that everything you anticipated you moved really was moved. Once everything is archived you can simply throw away the media from your original project but I want to give you a word of warning.

If you've used media in two different projects you could throw away media that you're using in another show. So, again err on the side of caution when archiving.

Show transcript

This video is part of

Image for Premiere Pro CC Essential Training (2013)
Premiere Pro CC Essential Training (2013)

106 video lessons · 36090 viewers

Abba Shapiro
Author

 
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  1. 5m 35s
    1. Welcome
      1m 15s
    2. Using the exercise files
      3m 1s
    3. What is Premiere Pro CC?
      1m 19s
  2. 29m 33s
    1. Why you should watch this fast-track chapter
      1m 33s
    2. Importing media
      1m 29s
    3. Selecting shots
      2m 48s
    4. Editing to the Timeline
      4m 51s
    5. Refining the edit
      2m 41s
    6. Adding transitions
      3m 2s
    7. Adding titles
      4m 9s
    8. Adding and adjusting music
      7m 35s
    9. Outputting your show
      1m 25s
  3. 30m 13s
    1. Launching the application for the first time
      5m 13s
    2. Touring the interface
      4m 29s
    3. Customizing windows and panels
      4m 56s
    4. Choosing your editing style
      6m 5s
    5. Understanding system requirements
      3m 1s
    6. Adjusting some basic user preferences
      6m 29s
  4. 47m 5s
    1. Setting up a project and sequence
      7m 11s
    2. Understanding all the types of media used in creating a video
      5m 12s
    3. Importing files already on your computer
      3m 57s
    4. Importing pre-organized media
      3m 24s
    5. Importing media from existing Premiere projects
      4m 39s
    6. Importing card-based media
      6m 11s
    7. Importing Final Cut XML files
      2m 36s
    8. Organizing your media
      6m 13s
    9. Reconnecting offline media
      7m 42s
  5. 18m 54s
    1. Basic editing overview
      4m 38s
    2. Previewing and marking media in the Project panel
      6m 12s
    3. Previewing and marking clips in the Source panel
      3m 9s
    4. Creating subclips
      4m 55s
  6. 9m 19s
    1. Marking and targeting destinations in the Timeline
      3m 35s
    2. Moving clips in the Timeline
      1m 27s
    3. Trimming edit points in the Timeline
      1m 24s
    4. Splitting and deleting clips
      2m 53s
  7. 24m 59s
    1. Performing an overwrite edit
      5m 7s
    2. Performing an insert edit
      3m 20s
    3. Using swap edits
      2m 37s
    4. Using multiple tracks
      4m 24s
    5. Targeting specific tracks in the Timeline
      4m 8s
    6. Cutting a B-roll sequence
      5m 23s
  8. 20m 16s
    1. Looking at three-point edits
      5m 26s
    2. Performing replace edits
      6m 5s
    3. Linking and unlinking audio
      4m 48s
    4. Working with markers
      3m 57s
  9. 24m 49s
    1. Performing ripple and roll edits
      5m 53s
    2. Using slip and slide edits
      6m 34s
    3. Performing J and L cuts
      3m 32s
    4. Looking at the Trim Monitor window
      2m 47s
    5. Increasing trim efficiency
      2m 11s
    6. Tips and tricks for trimming
      3m 52s
  10. 27m 28s
    1. Taking control of your Timeline
      4m 7s
    2. Adding video and audio tracks
      4m 32s
    3. Changing track visibility and locking tracks
      3m 22s
    4. Rendering media in your Timeline
      5m 34s
    5. Using the History panel to undo multiple actions
      2m 22s
    6. Creating keyboard shortcuts
      4m 19s
    7. Creating buttons
      3m 12s
  11. 29m 43s
    1. Exploring audio in Premiere Pro
      6m 32s
    2. Adjusting audio levels of clip
      7m 17s
    3. Keyframing audio levels of a clip
      4m 33s
    4. Mixing audio
      7m 34s
    5. Fixing out-of-sync audio
      3m 47s
  12. 20m 56s
    1. Importing still images
      4m 57s
    2. Working with stills
      6m 36s
    3. Animating stills with keyframes
      4m 49s
    4. Animating Photoshop files
      4m 34s
  13. 8m 59s
    1. Changing clip size, cropping, and position
      5m 16s
    2. Animating the position of clips over time
      3m 43s
  14. 14m 43s
    1. Applying basic video and audio transitions
      3m 1s
    2. Modifying transitions
      8m 6s
    3. Applying multiple transitions
      3m 36s
  15. 47m 2s
    1. Applying video effects
      2m 42s
    2. Modifying effects
      4m 47s
    3. Combining multiple effects
      8m 30s
    4. Keyframing your filters
      6m 22s
    5. Adjusting existing filter timing
      5m 56s
    6. Applying effects to multiple clips
      2m 31s
    7. Copying and pasting attributes
      4m 25s
    8. Creating and saving effect presets
      6m 46s
    9. Applying audio effects
      5m 3s
  16. 25m 36s
    1. Looking at the Warp Stabilizer
      5m 14s
    2. Working with chroma key and green screen
      4m 45s
    3. Using color correction tools
      6m 55s
    4. Looking at the Lumetri color looks
      4m 6s
    5. Using adjustment layers to save time
      4m 36s
  17. 27m 41s
    1. Fit-to-fill editing
      6m 41s
    2. Stretching a clip
      4m 15s
    3. Looking at the Clip Speed/Duration dialog box
      9m 17s
    4. Making variable speed changes
      7m 28s
  18. 15m 29s
    1. Creating a static title
      4m 35s
    2. Creating a lower third title
      2m 57s
    3. Creating rolling and crawling credits
      3m 40s
    4. Using Photoshop for titles from within Adobe Premiere
      4m 17s
  19. 22m 2s
    1. Introducing multicam
      2m 57s
    2. Creating a multicam clip with timecode and sync points
      5m 13s
    3. Creating a multicam clip using audio waveforms
      2m 55s
    4. Editing a multicam clip in the Timeline
      6m 50s
    5. Refining a multicam edit
      4m 7s
  20. 21m 38s
    1. Finishing techniques
      8m 35s
    2. Exporting a master
      6m 52s
    3. Exporting for devices and the web
      6m 11s
  21. 16m 55s
    1. Moving and copying a project
      7m 46s
    2. Archiving a project
      6m 49s
    3. Preparing and integrating your workflow with non-Adobe applications
      2m 20s
  22. 1m 35s
    1. Next steps
      1m 35s

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